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From: "Dennis E. Hamilton" <orcmid@apache.org>
To: <ooo-dev@incubator.apache.org>
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 <00bd01cc7222$03f6c420$0be44c60$@acm.org>
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Subject: RE: Incubator PMC/Board report for September 2011
 (ooo-dev@incubator.apache.org)
Date: Tue, 13 Sep 2011 09:31:54 -0700
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I have posted a draft for review on the wiki and below.  Changes and =
improvements can be made on the Wiki page.  If you propose to modify the =
page, please make it known here so that collisions can be avoided.

Suggestions here will be selectively incorporated into the Wiki page.  =
The deadline is Wednesday, 2011-09-14.

 - Dennis

*** INITIAL DRAFT BEING REVIEWED BY PODLING:

* OpenOffice.org entered incubation 2011-06-13.

OpenOffice.org is an open-source, office-document productivity suite =
providing six productivity applications based around the OpenDocument =
Format (ODF).  OpenOffice.org is released on multiple platforms.  Its =
localizations support 110 languages worldwide.

* Most important to address

1) Migration of the legacy OpenOffice.org website's content and services =
to Apache infrastructure, including defect tracking, wiki, forums, =
mailing lists, and cross-service registration using customized software =
not already supported by Apache projects and infrastructure.  Successful =
negotiation of governance migration of user-supported services brought =
under incubation.

2) Completion of the IP-review portions of the incubation checklist, =
which will require getting an amended SGA from Oracle to cover =
additional source files; scrubbing of incompatible notices from =
SGA-licensed code and resolving provenance of other existing materials =
being migrated.

3) A Successful Podling Release

* Issues for IPMC or ASF Board Awareness

The code base pulled over from OpenOffice.org is undergoing development =
while incompatible notices remain on the granted code.  This is separate =
from the scrubbing of dependencies on incompatibly-licensed material.  =
RECOMMENDATION: Continue OpenOffice monthly reporting for another =
quarter while IP cleanup is pending.

The current committers are not equipped to fully resource the migration =
of OpenOffice.org sites and services under Apache OOo incubation.  =
Preservation of the Wiki is in doubt because of resource and support =
limitations.   Cutover of mailing-list and registration/forwarding =
systems is not resourced at all.  The ability to make anticipatory =
modifications of OpenOffice.org in preparation for staging is also =
limited, with volunteer support and administration of the live system =
possibly eroding.

Discussions with contributors of current user-oriented documentation =
have broken off;  it is likely that the status quo will continue to be =
with user-guide contributions made separately and under licenses the =
authors prefer.  This is not an immediate issue unless replacement with =
ALv2 licensed materials is urgent.  Having updated user-guides =
reflecting details and features of future Apache releases is worrisome.

* Community development progress

As of 2011-09-12 there are 72 committers, with 55 on the PPMC, up from =
71 and 52 at last report.  Eleven initial committers have failed to =
submit iCLAs and are out of communication.

Discussion is underway with the operators of the existing OpenOffice.org =
forums for migration of the forums into incubation, with  adjustment of =
governance to provide appropriate PPMC and Foundation oversight.

An ooo-user incubator mailing list has begun, and there are few =
user-oriented posts and requests so far; any preservation, migration, or =
replacement of other lists remains to be resolved.  A Japanese-language =
ooo- incubator list is starting.

A "Building OpenOffice.org for Linux" hackfest was announced on the =
project blog and carried out over the Internet in the first full week of =
September.

* Project development progress

The OpenOffice.org trademarks have been transferred to Apache.  The =
OpenOffice.org domain-name registrations are being transferred to =
Apache.

The OpenOffice.org Issue Tracking Bugzilla has been moth-balled as =
read-only and an Apache Bugzilla established for continuation of Issue =
Tracking under the podling.

The main code base has been transferred to Apache SVN and is being =
actively tested and modified.  Merging of additional work spaces from =
OpenOffice.org, and preservation of versioning history is being pursued. =
 The current effort is focused on successful build of a counterpart of =
the last complete build at OpenOffice.org.

Test configurations of the OpenOffice.org forum system and the =
OpenOffice.org Wiki have been brought up on Apache infrastructure =
fixtures.   Cutover of the forum system is anticipated as part of the =
OpenOffice.org migration.   Other services may languish for lack of =
podling resources.

Detailed planning continues on public wiki:  =
https://cwiki.apache.org/confluence/display/OOOUSERS/


-----Original Message-----
From: Dennis E. Hamilton [mailto:dennis.hamilton@acm.org]=20
Sent: Tuesday, September 13, 2011 07:33
To: ooo-dev@incubator.apache.org
Subject: RE: Incubator PMC/Board report for September 2011 =
(ooo-dev@incubator.apache.org)

I've started pulling together a skeleton by reviewing the July/August =
reports and accomplishments since.

When I have something on the wiki at =
http://wiki.apache.org/incubator/September2011 I will put an update on =
the list and request review.

 - Dennis

-----Original Message-----
From: no-reply@apache.org [mailto:no-reply@apache.org]=20
Sent: Thursday, September 01, 2011 07:00
To: ooo-dev@incubator.apache.org
Subject: Incubator PMC/Board report for September 2011 =
(ooo-dev@incubator.apache.org)

Dear OpenOffice.org Developers,

This email was sent by an automated system on behalf of the Apache =
Incubator PMC.
It is an initial reminder to give you plenty of time to prepare your =
quarterly
board report.

The board meeting is scheduled for  Wed, 21 September 2011, 10 am =
Pacific. The report=20
for your podling will form a part of the Incubator PMC report. The =
Incubator PMC=20
requires your report to be submitted one week before the board meeting, =
to allow=20
sufficient time for review.

Please submit your report with sufficient time to allow the incubator =
PMC, and=20
subsequently board members to review and digest. Again, the very latest =
you=20
should submit your report is one week prior to the board meeting.

Thanks,

The Apache Incubator PMC

Submitting your Report
----------------------

Your report should contain the following:

 * Your project name
 * A brief description of your project, which assumes no knowledge of =
the project
   or necessarily of its field
 * A list of the three most important issues to address in the move =
towards=20
   graduation.
 * Any issues that the Incubator PMC or ASF Board might wish/need to be =
aware of
 * How has the community developed since the last report
 * How has the project developed since the last report.
=20
This should be appended to the Incubator Wiki page at:

  http://wiki.apache.org/incubator/September2011

Note: This manually populated. You may need to wait a little before this =
page is
      created from a template.

Mentors
-------
Mentors should review reports for their project(s) and sign them off on =
the=20
Incubator wiki page. Signing off reports shows that you are following =
the=20
project - projects that are not signed may raise alarms for the =
Incubator PMC.

Incubator PMC