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From "Dennis E. Hamilton" <>
Subject RE: Incubator PMC/Board report for September 2011 (
Date Tue, 13 Sep 2011 16:31:54 GMT
I have posted a draft for review on the wiki and below.  Changes and improvements can be made
on the Wiki page.  If you propose to modify the page, please make it known here so that collisions
can be avoided.

Suggestions here will be selectively incorporated into the Wiki page.  The deadline is Wednesday,

 - Dennis


* entered incubation 2011-06-13. is an open-source, office-document productivity suite providing six productivity
applications based around the OpenDocument Format (ODF). is released on multiple
platforms.  Its localizations support 110 languages worldwide.

* Most important to address

1) Migration of the legacy website's content and services to Apache infrastructure,
including defect tracking, wiki, forums, mailing lists, and cross-service registration using
customized software not already supported by Apache projects and infrastructure.  Successful
negotiation of governance migration of user-supported services brought under incubation.

2) Completion of the IP-review portions of the incubation checklist, which will require getting
an amended SGA from Oracle to cover additional source files; scrubbing of incompatible notices
from SGA-licensed code and resolving provenance of other existing materials being migrated.

3) A Successful Podling Release

* Issues for IPMC or ASF Board Awareness

The code base pulled over from is undergoing development while incompatible
notices remain on the granted code.  This is separate from the scrubbing of dependencies on
incompatibly-licensed material.  RECOMMENDATION: Continue OpenOffice monthly reporting for
another quarter while IP cleanup is pending.

The current committers are not equipped to fully resource the migration of
sites and services under Apache OOo incubation.  Preservation of the Wiki is in doubt because
of resource and support limitations.   Cutover of mailing-list and registration/forwarding
systems is not resourced at all.  The ability to make anticipatory modifications of
in preparation for staging is also limited, with volunteer support and administration of the
live system possibly eroding.

Discussions with contributors of current user-oriented documentation have broken off;  it
is likely that the status quo will continue to be with user-guide contributions made separately
and under licenses the authors prefer.  This is not an immediate issue unless replacement
with ALv2 licensed materials is urgent.  Having updated user-guides reflecting details and
features of future Apache releases is worrisome.

* Community development progress

As of 2011-09-12 there are 72 committers, with 55 on the PPMC, up from 71 and 52 at last report.
 Eleven initial committers have failed to submit iCLAs and are out of communication.

Discussion is underway with the operators of the existing forums for migration
of the forums into incubation, with  adjustment of governance to provide appropriate PPMC
and Foundation oversight.

An ooo-user incubator mailing list has begun, and there are few user-oriented posts and requests
so far; any preservation, migration, or replacement of other lists remains to be resolved.
 A Japanese-language ooo- incubator list is starting.

A "Building for Linux" hackfest was announced on the project blog and carried
out over the Internet in the first full week of September.

* Project development progress

The trademarks have been transferred to Apache.  The domain-name
registrations are being transferred to Apache.

The Issue Tracking Bugzilla has been moth-balled as read-only and an Apache
Bugzilla established for continuation of Issue Tracking under the podling.

The main code base has been transferred to Apache SVN and is being actively tested and modified.
 Merging of additional work spaces from, and preservation of versioning history
is being pursued.  The current effort is focused on successful build of a counterpart of the
last complete build at

Test configurations of the forum system and the Wiki have been
brought up on Apache infrastructure fixtures.   Cutover of the forum system is anticipated
as part of the migration.   Other services may languish for lack of podling

Detailed planning continues on public wiki:

-----Original Message-----
From: Dennis E. Hamilton [] 
Sent: Tuesday, September 13, 2011 07:33
Subject: RE: Incubator PMC/Board report for September 2011 (

I've started pulling together a skeleton by reviewing the July/August reports and accomplishments

When I have something on the wiki at I will
put an update on the list and request review.

 - Dennis

-----Original Message-----
From: [] 
Sent: Thursday, September 01, 2011 07:00
Subject: Incubator PMC/Board report for September 2011 (

Dear Developers,

This email was sent by an automated system on behalf of the Apache Incubator PMC.
It is an initial reminder to give you plenty of time to prepare your quarterly
board report.

The board meeting is scheduled for  Wed, 21 September 2011, 10 am Pacific. The report 
for your podling will form a part of the Incubator PMC report. The Incubator PMC 
requires your report to be submitted one week before the board meeting, to allow 
sufficient time for review.

Please submit your report with sufficient time to allow the incubator PMC, and 
subsequently board members to review and digest. Again, the very latest you 
should submit your report is one week prior to the board meeting.


The Apache Incubator PMC

Submitting your Report

Your report should contain the following:

 * Your project name
 * A brief description of your project, which assumes no knowledge of the project
   or necessarily of its field
 * A list of the three most important issues to address in the move towards 
 * Any issues that the Incubator PMC or ASF Board might wish/need to be aware of
 * How has the community developed since the last report
 * How has the project developed since the last report.
This should be appended to the Incubator Wiki page at:

Note: This manually populated. You may need to wait a little before this page is
      created from a template.

Mentors should review reports for their project(s) and sign them off on the 
Incubator wiki page. Signing off reports shows that you are following the 
project - projects that are not signed may raise alarms for the Incubator PMC.

Incubator PMC

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