How To: General pointers

Check previous Board minutes (in SVN or to committers@) to confirm project was retired.

+ How to: 1. Confirm Board Resolution (if TLP) +

Check previous Board minutes (in SVN or to committers@) to confirm project was retired.

- How To: Delete from committee-info.txt + How to: 2. Delete from committee-info.txt (if TLP)

Someone needs to remove the PMC from the committee-info file.

If the outgoing PMC chair is not chair of any other PMCs, - then ask infra to adjust the 'pmc-chairs' LDAP group accordingly.

Remove the PMC from https://svn.apache.org/repos/private/committers/board/committee-info.txt

- Remove VP entry on http://www.apache.org/foundation/ + How to: 3. Remove VP entry on http://www.apache.org/foundation/

Access the CMS here and update the text.

Check if the outgoing PMC chair is not chair of any other PMCs, then ask infra to adjust the 'pmc-chairs' LDAP group accordingly.

- How To: Inform users of the move to the Attic + How to: 4. Inform users of the move to the Attic

You should let the users know that the project is moving into the Attic. Consider the following template:

Let the users know that the project is moving into the Attic. Use the following template:

 A heads up for the ${project} user community that the ${project} project has 
 been 'moved to the Attic'. This means that the ${project} developers (more 
@@ -154,12 +157,12 @@ Thanks,
 
 ${Name} on behalf of ${project} + the Attic.

Bear in mind to subscribe to the user list to avoid moderation. Also bear in mind that the user mailing list may +

Remember to subscribe to the user list https://whimsy.apache.org/committers/subscribe to avoid moderation. Also bear in mind that the user mailing list may already know and you can skip this stage. Make sure you read that thread if it does exist.

- How To: Create page on Attic site + How to: 5. Create project page on Attic site: http://attic.apache.org/projects/${project}.html

The Attic website is built using Anakia. Anakia is an old site technology built on top of Apache Velocity. Modified: attic/site/xdocs/process.xml URL: http://svn.apache.org/viewvc/attic/site/xdocs/process.xml?rev=1790071&r1=1790070&r2=1790071&view=diff ============================================================================== --- attic/site/xdocs/process.xml (original) +++ attic/site/xdocs/process.xml Tue Apr 4 07:32:48 2017 @@ -40,20 +40,18 @@

If the PMC can't get enough people to vote to dissolve the PMC (and there are not three -1 votes), then that is grounds for moving the project to the Attic. They should inform the board as above, noting that the vote failed to get enough votes.

If the board approve the resolution, open a JIRA item - 'Move ${project} to the Attic'.
Copy/paste the following items to the details (see "how to" below for a description of each step): +

If the board approve the resolution, open a JIRA item - 'Move ${project} to the Attic'.
Copy/paste the following items to the details (see "How to" below for a description of each step):

Confirm Board Resolution (if TLP)
Delete from committee-info.txt (if TLP)
Remove VP entry on http://www.apache.org/foundation/ (if TLP)
Inform users
Inform users of the move to the Attic
Create project page on Attic site: http://attic.apache.org/projects/${project}.html
Obtain source control karma and point source control mails to general at attic
- i. Update website with Attic notice: http://${project}.apache.org/
- ii. Update the project DOAP file (if any): https://projects.apache.org/project.html?${project}
- iii. Make source control read-only
-
iii. Make source control read-only
Move committee's PMC data file to retired (if TLP)
Remove from http://www.apache.org/#projects-list navigation (if TLP)
Announce on announce at apache.org

- How To: General pointers +

+ How to: General pointers

The following are usefull svn/https locations:

committees.xml https://svn.apache.org/repos/asf/comdev/projects.apache.org/data/committees.xml

- How To: Confirm Board Resolution (if TLP) - -

Check previous Board minutes (in SVN or to committers@) to confirm project was retired.

+ How to: 1. Confirm Board Resolution (if TLP) +

Check previous Board minutes (in SVN or to committers@) to confirm project was retired.

- How To: Delete from committee-info.txt + How to: 2. Delete from committee-info.txt (if TLP) -

Someone needs to remove the PMC from the committee-info file.

If the outgoing PMC chair is not chair of any other PMCs, - then ask infra to adjust the 'pmc-chairs' LDAP group accordingly.

Remove the PMC from https://svn.apache.org/repos/private/committers/board/committee-info.txt

- Remove VP entry on http://www.apache.org/foundation/ + How to: 3. Remove VP entry on http://www.apache.org/foundation/

Access the CMS here and update the text.

Check if the outgoing PMC chair is not chair of any other PMCs, then ask infra to adjust the 'pmc-chairs' LDAP group accordingly.

- How To: Inform users of the move to the Attic - -

You should let the users know that the project is moving into the Attic. Consider the following template:

+ How to: 4. Inform users of the move to the Attic +

Let the users know that the project is moving into the Attic. Use the following template:

 A heads up for the ${project} user community that the ${project} project has 
 been 'moved to the Attic'. This means that the ${project} developers (more 
@@ -133,12 +130,12 @@ Thanks,
 ${Name} on behalf of ${project} + the Attic.

Bear in mind to subscribe to the user list to avoid moderation. Also bear in mind that the user mailing list may +

- How To: Create page on Attic site + How to: 5. Create project page on Attic site: http://attic.apache.org/projects/${project}.html

The Attic website is built using Anakia. Anakia is an old site technology built on top of Apache Velocity. You can get the source for the site from Subversion: