www-legal-discuss mailing list archives

Site index · List index
Message view « Date » · « Thread »
Top « Date » · « Thread »
From Richard Hirsch <hirsch.d...@gmail.com>
Subject Re: Legal Requirements for using Apache JIRA to track iCLAs
Date Thu, 23 Apr 2009 15:02:03 GMT
This might actually be a very good start. Those submitting iCLAs primarily
want to know that they have been received and are being processed.

D.

On Thu, Apr 23, 2009 at 4:58 PM, Upayavira <uv@odoko.co.uk> wrote:

>  On Thu, 2009-04-23 at 07:41 -0400, Sam Ruby wrote:
> > On Thu, Apr 23, 2009 at 6:46 AM, Niclas Hedhman <niclas@hedhman.org>
> wrote:
> > > On Thu, Apr 23, 2009 at 3:08 PM, Richard Hirsch <hirsch.dick@gmail.com>
> wrote:
> > >
> > >> I'd like to make a suggestion that emails be sent to people to
> submitting
> > >> iCLAs so that they have idea of the status of their submission. I'd
> suggest
> > >> sending emails when an iCLA has been received, when it has been
> acknowledged
> > >> and finally when it has been registered.
> > >
> > > I think this is largely a 'lack of resources' situation. I have seen
> > > the secretary being experimenting with more automated processes, and
> > > if that materializes I would guess that mail notifications would come
> > > out of it.
> >
> > At the moment, we have paid staff which handles this.  What we will be
> > experimenting with, over the course of the next month, is whether this
> > can be better (or even adequately) handled by volunteers.  Depending
> > on the outcome of that experiment, we may revert to the previous
> > approach, transform radically the definition of the task, or continue
> > entirely with volunteers.  (Note: the previous list of options is
> > decidedly *not* ordered).
> >
> > What's being automated at the moment is a very modest part of this:
> > detaching attachments as they are being received (either from eFax or
> > email) and committing them to a "received" area of our private SVN.
> >
> > At that point, all officers of the foundation will have access to this
> > data, and the task for any one document is very straightforward:
> > moving the document itself to the appropriate entry and enter a single
> > line in a simple text file.  That data includes an email address.  It
> > is possible that PMC chairs will be interested in helping out here,
> > out of enlightened self interest.  It is possible that a set of
> > volunteers will emerge.  It is possible that I will do it myself.
> > That's the subject of next month's experiment.
> >
> > Some of the people who do this may very well send an email.  If,
> > instead, we wanted to automate this, Jim's script(*) which publishes
> > that web page could be updated to also send an email.
> >
> > Whether that is done or not, the experiment next month will introduce
> > one significant change.  At the moment, if you send a fax or an email,
> > the expectation is that such will be processed in batches two or three
> > times a week, so a delay of a couple days is not uncommon.  In its
> > place will be a process by which -- at the very least -- the PMC chair
> > will have access to this file within an hour, and can elect to process
> > it immediately.  I don't know if that will eliminate the desire for an
> > email, but certainly will have the potential to distribute the
> > workload and provide an opportunity for more immediate feedback.
>
> Would it not be possible to add a little code to your script that simply
> replies to any emails saying "your email has been received and is
> available for processing by your PMC Chair" once the SVN commit has
> happened?
>
> That way, the sender knows "something" has happened, has got valuable
> feedback, and can play their part in making sure the ecosystem that you
> want to work actually does do. They are, of course, the person most
> interested in having this system work effectively and quickly.
>
> Upayavira
>
>
>
> ---------------------------------------------------------------------
> To unsubscribe, e-mail: legal-discuss-unsubscribe@apache.org
> For additional commands, e-mail: legal-discuss-help@apache.org
>
>

Mime
View raw message