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From Donald Harbison <dpharbi...@gmail.com>
Subject Re: Things we need to do for ApacheCon EU
Date Wed, 30 May 2012 14:03:42 GMT

Thanks for jolting this topic to the top. We certainly can benefit by
having a more clear plan by the end of June, before many people will go off
on their summer holidays.

So here goes:

I propose that the the Apache OpenOffice project be one of the large
projects that can easily fill (1) day worth of sessions, plus generate
activity in side sesssions; e.g. hacking, etc. Germany is the epicenter for
OpenOffice skills since the original team began work in Hamburg over 15
 years ago. I'm confident we can build an exciting one-day program that
will have good participation.

OpenOffice.org conferences in the past were entirely volunteer driven with
corporate sponsorships from the likes of Sun, IBM, Novell, Google, etc.
Volunteer teams competed for the honor to host the conference(s). CFPs were
issued, and selected, etc.

We could use the past OpenOffice.org conference structure as a  template
for modification to harmonize with the larger conference themes that will
emerge in this discussion. It would be great to group projects like
Chemistry, POI, PDFbox, Tika, ODF Toolkit along the other available time
slots since all of these project combined provide value propositions that
relate to documents, content management.  This might emerge as one of the
conference themes. Thoughts?

I am happy to volunteer to lead the 'conference within a conference' idea,
or whatever the ConComm team finalizes as the model for ACE in Sinsheim.
There are Apache OpenOffice guys in Hamburg and other places in Germany,
Switzerland and Austria. who could help on a local level.



On Wed, May 30, 2012 at 8:05 AM, Nick Burch <nick.burch@alfresco.com> wrote:

> Hi All
> I did send an email a few weeks ago about the next steps, but as a few
> people have contacted me privately to ask about what needs doing, I fear it
> may have got lost in the noise... Plus it didn't have everything, so here
> goes again!
> There are currently several things that anyone can (and needs to be!)
> helping with, and a few bits largely specific to those near the venue.
> On the everyone front, we need to decide exactly what kind of conference
> we want to fill this lovely SAP sponsored space with. Do we want big tracks
> (200/300 people), or small ones (5*100), or some days with one setup and
> some days others? What sort of tracks do we want to put on? Do we want to
> do a day or two for certain popular project areas, or do we want to do one
> track for the whole time for a popular area, with smaller ones around it?
> What things (if any) do we want to put on in the evening? What things might
> we want to try in Portland next year, which we should be attempting to
> test/pilot in Europe?
> (Once we have answers for these, then we'll have the structure around
> which to run the CFP)
> For those in Germany, we need to start putting together some resources for
> attendees, especially around accommodation. I know there isn't much near
> the venue, but it'd be good to get / find a list of what that is. We also
> want to provide information on what bigger towns/cities nearby people could
> be looking at for staying it, and how long (+ how late!) they'd be looking
> at for public transport. We may also want to look at hiring something
> nearby that's cheap for people to stay in (especially TAC funded attendees,
> committers who are paying for themselves etc). It'd be good to know what
> options there might be (hostels, church halls etc). For now, I'd suggest we
> start capturing this sort of information on the wiki[1], and we can worry
> about if that's the best place or not later!
> Cheers
> Nick
> [1] http://wiki.apache.org/**apachecon/<http://wiki.apache.org/apachecon/>

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