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From "Goetz, Paul" <paul.go...@sap.com>
Subject RE: ApacheCon's EU 2012 and NA 2013 - save the dates and get involved!
Date Fri, 04 May 2012 17:55:32 GMT

just some background on the venue constraints so far:
We selected Rhein-Neckar-Arena Sinsheim to get the most out of the available budget.
Sinsheim is not known for its famous nightlife (it's more like Knockree), but SAP gets a special
price for booking the venue there + we have all the technical equipment available (and we're
still trying to get some kind of beer run organized :o)
Basic idea - at least as far as I understood - was to allow even those with a small travel
budget to participate.

With that in mind, I would agree with Noirin, that those interested in Apache might still
get to ApacheCon EU, even if they went to W-JAX before (at least from a budget perspective,
not so sure about the time required to be out-of-office).
And back to the nightlife: Munich surely outperforms Sinsheim in this regards (maybe this
is why everybody goes to Berlin Buzzwords and spends the budget there :o)
Therefore, from my perspective, it seems better to have the ACEU date not clashing with W-JAX
- if possible (even without knowing the detailed numbers).

Anyway, getting numbers about the expected audience (EU/US/...) seems to be difficult.
@Nick: Are there any numbers from the past?

Although I'm not keen on asking our SAP venue staff at all (as they most probably will kill
me for that), I could give it a try and ask on Monday. If it turns out, that we can't change
the contract, we won't have a choice anyway...
But: In order to do that, I need a decision - either move to the new date (20-22 November)
or keep the original (6-8 November). And if possible by Monday next week...
I assume that the longer we need, the fewer the probability that 20-22 November is still available.

What can I do to get a quick vote or quick poll on "In case we're able to change the date:
Who prefers to move planned ACEU 2012 from 6-8 to 20-22 (November)"?

Best regards,

-----Original Message-----
From: Nóirín Plunkett [mailto:noirin@apache.org] 
Sent: Friday, May 04, 2012 6:55 PM
To: apachecon-discuss@apache.org
Subject: Re: ApacheCon's EU 2012 and NA 2013 - save the dates and get involved!

On Fri, May 4, 2012 at 9:45 AM, Mohammad Nour El-Din
<nour.mohammad@gmail.com> wrote:
> Hi Noirin

> Yes the we *might* loose some percentage of German speaking people who will
> attend W-JAX but what is the probability of them also attending ApacheCon
> EU ?

People who are just curious about us will probably not come to
ApacheCon two weeks after W-JAX, sure. But honestly, people who only
get to go to one conference a year have probably blown that budget on
Berlin Buzzwords already :-)

The people I'm concerned with are our EU-based committers,
proto-members and members, who have shown in the past a huge desire
for an EU conference. These people are prepared to put in a
sometimes-surprising amount of effort to get to ACEU--witness Mark in
this thread saying he'll try to attend parts of both even if they're
the same week.

We should make it possible for those people to attend, even at the
cost of not having US folks. Otherwise we're kidding ourselves that
this is an EU show.


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