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From Alasdair Nottingham <...@apache.org>
Subject Re: Possible community ApacheCon Europe event
Date Tue, 20 Sep 2011 22:17:40 GMT
On 20 September 2011 15:22, Nick Burch <nick.burch@alfresco.com> wrote:

> Hi All
> As mentioned, SAP have kindly agreed to sponsor the use of their internal
> conference facilities to allow us to host an ApacheCon there. This should
> allow us to run a more community style of event. Because we wouldn't be
> based at an expensive hotel, and because SAP would be covering the facility
> costs, we should be able to run something with a lower headline conference
> fee, and a lower attendence cost.
> There are some smaller things and some bigger things we need to consider.

> First up, when would we want to hold the event? Largely influencing this:
> What's the soonest we could be ready? (We will be constrained by when the
> SAP conference venue we prefer is available)
> Related to this, which of the two SAP sites would we prefer? Hopefully Paul
> Gotez can let everyone know the details of the two possible sites. (Paul is
> an Apache committer who works at SAP and who's been doing amazing work
> getting the SAP approval)
I may have missed this, but where are these two SAP sites?

> Moving onto the bigger part, what sort of conference do we want to put on
> in the space? Monday-Friday? Wednesday-Sunday?
> Monady-Sunday/Saturday-Friday? How much should be conference sessions, how
> much hackathons, how much meetups, how much barcamp / ad-hoc sessions? How
> many people will we expect to come for all, and how many for just one day?
> Ratio of talks aimed at users, developers, and those interested in open
> source business/community/the apache way?
When we had the retreat in knockee I know a few of my colleagues were unable
to make it because it was a weekend. It doesn't bother me too much, but I
would suggest something Monday-Friday (or a subset of days) would be better.

> Feeding into this, I know quite a few people go to other community open
> source events, and a smaller number help organise them. What works well?
> What doesn't work? Who should we be learning from and emulating?
> We also need to think about speakers, and generally about how to help get
> enough members / committers / nearly-committers along to share knowledge and
> teach the apache way. At the big hotel events, speakers have tended to get a
> conference pass, hotel nights, and some flight help if needed. People
> sharing knowledge in other ways just get cheaper conference passes, but
> still need to pay lots for hotel rooms. With an event like this, the
> conference fee should be much lower, and with no hotel attached people can
> stay nearby wherever their budget permits. How much help do we need to offer
> for speakers? And can that work with a lower registration fee, and hence
> lower total budget?
> And anything else I've missed that we'd need to consider? :)
> Cheers
> Nick

Alasdair Nottingham

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