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From: "Dennis E. Hamilton" <dennis.hamilton@acm.org>
To: <ooo-dev@incubator.apache.org>
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Subject: RE: [Proposal] Shutting down legacy OOo mailing lists
Date: Thu, 20 Oct 2011 10:14:40 -0700
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Rob,

As were you, I was looking at the value of the ezmlm confirmation e-mail and 
its opt-in requirement for moderator-initiated subscriptions.  It seemed to me 
that would provide a clean opt-in point for users of lists about to be 
retired.

The process for the moderator-initiated subscription needs to know 
subscription e-mail addresses for the current members of the to-be-retired 
list.    It depends, of course, on a moderator having the subscriber e-mail 
addresses, and I did not indicate how that could be solved any more than your 
experiment did.

I think the modifications to ezmlm messages is important regardless.

 - Dennis

STILL THINKING OUT LOUD

On the other hand, making moderators of the current list be moderators on the 
new list and being sure that they notify the list of the move prospect would 
be a way to subdivide the work with people who presumably do have access to 
the distribution list of the retiring ML.  Those moderators can be expected to 
follow the rules that apply in their jurisdictions.

And wait: Aren't the lists on a US hosted site already?  The Oracle Privacy 
Policy might be the governing situation.

Providing an opt-in migration that is not a surprise to the list members, 
announced clearly in advance, might be a clean way to navigate all of this.

-----Original Message-----
From: Rob Weir [mailto:robweir@apache.org]
Sent: Thursday, October 20, 2011 09:29
To: ooo-dev@incubator.apache.org
Subject: Re: [Proposal] Shutting down legacy OOo mailing lists

On Thu, Oct 20, 2011 at 12:23 PM, Dennis E. Hamilton
<dennis.hamilton@acm.org> wrote:
> The moderator-issued subscription e-mail seems useful, especially because it
> is done as an opt-in (requiring confirmation from the recipient).  If the 
> list
> to be retired was informed of this process, its near-automatic operation 
> could
> be considered.
>

I don't see how this could work.  Maybe if you happen to be a
moderator of the legacy list and are willing to take on yourself any
personal liability related to data protection laws.  But I don't see
how this would work in general.  Any thing we do to automate this
would still require proactive action by the user, either sending an
email, clicking a mailto: link in an email, or going to a website and
entering their email address.  They would need to do an action like
that, and then respond to the confirmation email.


>  - Dennis
>
> THINKING OUT LOUD
>
> With regard to the messages from ezmlm, I wonder if these are ones that are
> customizable by list.  I thought they were.  A valuable way to do this might
> be to include a link to an English-language version of the message in all NL
> ones.  Pointing to other useful web pages might also be valuable.  I notice
> that ezmlm is designed to work relying on e-mail alone and that should be
> preserved, but links to web-based support is also valuable and is very 
> useful
> to link to.  The web page could also deal with thing such as what OOo lists
> does this one replace, where are the archives for the original list(s), etc.
>
> OPEN ITEMS
>
> It strikes me that there remains the issue I see, in that the ooo-younameit 
> @
> i.a.o lists are considerably less friendly than the theynamedit@ OO.o lists.
>
> -----Original Message-----
> From: Rob Weir [mailto:robweir@apache.org]
> Sent: Thursday, October 20, 2011 07:57
> To: ooo-dev@incubator.apache.org
> Subject: Re: [Proposal] Shutting down legacy OOo mailing lists
>
> On Wed, Oct 19, 2011 at 4:11 PM, Andrea Pescetti
> <pescetti@openoffice.org> wrote:
> <snip>
>
>> I would turn the post you describe into a warning that the mailing list
>> address will change, including all information about Apache but not
>> requiring users to take action. I volunteer to consolidate the 12 lists 
>> into
>> 3 and to subscribe users to the right ones (of course, being "project 
>> owner"
>> of it.openoffice.org, I have a list of all subscribers to the 12 lists).
>>
>
> I did an experiment on how we can subscribe users to the mailing list
> automatically.  I looked just at the technical aspect of this.  I did
> not look at the legal or policy implications.
>
> Moderators of Apache lists can subscribe new users to the list, by
> sending a specially addressed email to the list manager.  For example,
> to subscribe foo@bar.com to this list, you would send an email to:
>
> ooo-dev-subscribe-foo=bar.com@incubator.apache.org
>
> Note the @ in the address is replaced by an =
>
> A moderator can do the above, but this still will generate a
> confirmation email, to foo@bar.com, in English:
>
>
> -----------------
>
> "Subject:  confirm subscribe to ooo-dev@incubator.apache.org
>
> Hi! This is the ezmlm program. I'm managing the
> ooo-dev@incubator.apache.org mailing list.
>
> I'm working for my owner, who can be reached
> at ooo-dev-owner@incubator.apache.org.
>
> To confirm that you would like
>
>   foo@bar.com
>
> added to the ooo-dev mailing list, please send
> a short reply to this address:
>
>   ooo-dev-sc.XXXXX.XXXXX-foo=bar.com@incubator.apache.org
>
> Usually, this happens when you just hit the "reply" button.
> If this does not work, simply copy the address and paste it into
> the "To:" field of a new message.
>
> or click here:
> 
> mailto:ooo-dev-sc.XXXXX.XXXXXX-foo=bar.com@incubator.apache.org"
> -----------------
>
> So with the moderator rights available to us now, we can't do a fully
> automated sign up of existing list members, even if we had resolved
> the legal and policy issues.  I don't know if there are other,
> administrative functions in ezmlm that could be used, by Apache Infra,
> to more fully automate this.
>
> -Rob
>

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