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From "Storm Trinh (JIRA)" <j...@apache.org>
Subject [jira] [Commented] (OFBIZ-5641) Problem with Purchase Order Accounting Entries
Date Tue, 27 Jan 2015 07:59:34 GMT

    [ https://issues.apache.org/jira/browse/OFBIZ-5641?page=com.atlassian.jira.plugin.system.issuetabpanels:comment-tabpanel&focusedCommentId=14293145#comment-14293145

Storm Trinh commented on OFBIZ-5641:

Thank Sharan,

This is a different use case, so we need some new invoice item types (GL Account Defaults
Purchase) for it.


> Problem with Purchase Order Accounting Entries 
> -----------------------------------------------
>                 Key: OFBIZ-5641
>                 URL: https://issues.apache.org/jira/browse/OFBIZ-5641
>             Project: OFBiz
>          Issue Type: Bug
>          Components: accounting, order
>    Affects Versions: Release Branch 13.07, Trunk
>            Reporter: Sharan Foga
>            Assignee: Sharan Foga
>            Priority: Minor
> Hi
> I'm logging a Jira issue reported by Mohd Vigar on the mailing list. I have been able
to replicate the problem and think that this is a bug. Details are below.
> I've also added some comments on another possible error that I've found around payments
while I was doing these tests.
> Thanks
> Sharan
> --------------------
> I'm facing the below problem with accounting entries of purchase order, would appreciate
any help with the same
> When I create a purchase order for lets say $15 and receive the inventory for that purchase
order, I get the following accounting entry.
> Inventory Dr $15
> Uninvoiced Item Receipts Cr $15
> Then when I go to the purchase invoice that's automatically generated by receiving the
product and change its status to "Ready', it  creates a new accounting transaction entry as
> Inventory Dr $15
> Accounts Payable Cr $15
> thus the Trial balance show:
> Account Code Account Name                    Dr        Cr        Ending Balance
> 140000 INVENTORY                                 $30.00 $0.00   $30.00
> 210000 ACCOUNTS PAYABLE                  $0.00   $15.00 $15.00
> 214000 UNINVOICED ITEM RECEIPTS     $0.00   $15.00 $15.00
> It should have ideally reversed the uninvoiced item receipts as follows
> Uninvoiced Item Receipts Dr $15
> Accounts Payable Cr $15
> Account Code Account Name                    Dr        Cr        Ending Balance
> 140000 INVENTORY                                 $15.00  $0.00   $15.00
> 210000 ACCOUNTS PAYABLE                  $0.00    $15.00 $15.00
> 214000 UNINVOICED ITEM RECEIPTS      $15.00 $15.00 $0.00 
> I've tested this on the trunk with the below mentioned data and it give me the same results..
> Product : GZ-1000-0 - Tiny Gizmo  
> Quantity : 2
> Price : $7.5
> Total value: $15
> Supplier : Demo Supplier
> so i'm wondering if I'm doing something wrong or if this is a bug.. 
> -----------------
> During my tests I did find another potential issue and this is related to payments. I’ve
come across a variation of it before replying to a query on the Drop Shipment process.
> • When you receive Purchase Order into inventory a “payment” is created under the
“Payment Information” section of the Purchase Order.
> • Using the example above, the Payment is created for an amount of $15 with a status
of “Not Paid”
> • When you receive the Purchase Order, the Pro Forma invoice is also created and is
displayed below the payment on the view order screen.
> • If you click the link to the Pro Forma Invoice and look at the “Terms” section
which shows the “Outstanding Amount” you will see that it is now showing zero. (I don’t
think this is correct because you haven’t paid the supplier yet! I think the Outstanding
Amount on the Pro Forma invoice should still be $15.)
> If you then go to Accounting Manager / Payments to locate Purchase Invoices by due date
then this invoice isnt displayed even though the Due Date is the current date. I think this
is because the Outstanding Amount is zero, OFBiz thinks that the invoice has already been
paid (when it hasn’t).

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