ofbiz-commits mailing list archives

Site index · List index
Message view « Date » · « Thread »
Top « Date » · « Thread »
From er...@apache.org
Subject svn commit: r897392 [3/4] - in /ofbiz/trunk/applications/accounting: data/ data/helpdata/ documents/
Date Sat, 09 Jan 2010 09:11:20 GMT
Added: ofbiz/trunk/applications/accounting/data/helpdata/HELP_ACCOUNTING_EditCreditCardTypeGlAccounts.xml
URL: http://svn.apache.org/viewvc/ofbiz/trunk/applications/accounting/data/helpdata/HELP_ACCOUNTING_EditCreditCardTypeGlAccounts.xml?rev=897392&view=auto
==============================================================================
--- ofbiz/trunk/applications/accounting/data/helpdata/HELP_ACCOUNTING_EditCreditCardTypeGlAccounts.xml (added)
+++ ofbiz/trunk/applications/accounting/data/helpdata/HELP_ACCOUNTING_EditCreditCardTypeGlAccounts.xml Sat Jan  9 09:09:27 2010
@@ -0,0 +1,101 @@
+<?xml version="1.0" encoding="UTF-8"?>
+<!--
+Licensed to the Apache Software Foundation (ASF) under one or more
+contributor license agreements. See the NOTICE file distributed with
+this work for additional information regarding copyright ownership.
+The ASF licenses this file to you under the Apache License, Version
+2.0 (the "License"); you may not use this file except in compliance
+with the License. You may obtain a copy of the License at
+http://www.apache.org/licenses/LICENSE-2.0 Unless required by
+applicable law or agreed to in writing, software distributed under the
+License is distributed on an "AS IS" BASIS, WITHOUT WARRANTIES OR
+CONDITIONS OF ANY KIND, either express or implied. See the License for
+the specific language governing permissions and limitations under the
+License.
+-->
+<section xmlns:xsi="http://www.w3.org/2001/XMLSchema-instance"
+ version="5.0" xmlns:xl="http://www.w3.org/1999/xlink" xmlns:xi="http://www.w3.org/2001/XInclude"
+ xsi:schemaLocation="http://docbook.org/ns/docbook ../../../content/dtd/docbook.xsd"
+ xmlns="http://docbook.org/ns/docbook">
+ <title>The Credit Card Type GL Accounts help screen</title>
+ <para>The Credit Card Type / GL Account default is used to map
+  different types of credit card to different general ledger accounts.
+ </para>
+ <para>NOTE: This setup will affect one side of a journal entry only.
+ </para>
+ <para>This type of mapping is useful if you need to track the amounts
+  to be collected from different credit card agents. The OFBiz demo data
+  comes with some setup here (NOTE: The demo entries appear to be
+  duplicated...has something changed in ENUM for defining each credit
+  card type.....?????)</para>
+ <para>Examples are as follows:</para>
+ <itemizedlist>
+  <listitem>
+   <para>American Express</para>
+  </listitem>
+  <listitem>
+   <para>Visa</para>
+  </listitem>
+  <listitem>
+   <para>Mastercard</para>
+  </listitem>
+  <listitem>
+   <para>Diners Club </para>
+  </listitem>
+ </itemizedlist>
+ <section>
+  <title>How do I add a Credit Card Type GL Account mapping?</title>
+  <para>There are 10 mappings that come as part of the OFBiz demo data
+   but they do appear to be duplicated for some reason.</para>
+  <orderedlist>
+   <listitem>
+    <para>Select the 'Card Type' from the drop down list</para>
+   </listitem>
+   <listitem>
+    <para>Select the 'GL Account Id' to map it to from the drop down
+     list</para>
+   </listitem>
+   <listitem>
+    <para>Press the 'Add' button</para>
+   </listitem>
+   <listitem>
+    <para>The new 'Credit Card / GL Account Id' mapping is displayed in
+     the list at the bottom of the screen</para>
+   </listitem>
+  </orderedlist>
+ </section>
+ <section>
+  <title>How do I update a Credit Card Type GL Account mapping?</title>
+  <orderedlist>
+   <listitem>
+    <para>Select the 'Card Type' from the drop down list</para>
+   </listitem>
+   <listitem>
+    <para>Select the updated 'GL Account Id' to map it to from the drop
+     down list</para>
+   </listitem>
+   <listitem>
+    <para>Press the 'Add' button</para>
+   </listitem>
+   <listitem>
+    <para>The updated 'Credit Card Type / GL Account' mapping is
+     displayed in the list at the bottom of the screen</para>
+   </listitem>
+  </orderedlist>
+  <para>NOTE: Used 'Visa' as an example to update and the 'CCT_VISA' was
+   updated but the 'Visa' one wasnt. This is probably related to the
+   duplication.</para>
+ </section>
+ <section>
+  <title>How do I remove a Credit Card Type GL Account mapping?</title>
+  <orderedlist>
+   <listitem>
+    <para>Press the 'Remove' button next to the entry that you want to
+     delete</para>
+   </listitem>
+   <listitem>
+    <para>The entry is removed from the list of entries displayed</para>
+   </listitem>
+  </orderedlist>
+ </section>
+</section>
\ No newline at end of file

Propchange: ofbiz/trunk/applications/accounting/data/helpdata/HELP_ACCOUNTING_EditCreditCardTypeGlAccounts.xml
------------------------------------------------------------------------------
    svn:eol-style = native

Propchange: ofbiz/trunk/applications/accounting/data/helpdata/HELP_ACCOUNTING_EditCreditCardTypeGlAccounts.xml
------------------------------------------------------------------------------
    svn:keywords = Date Rev Author URL Id

Propchange: ofbiz/trunk/applications/accounting/data/helpdata/HELP_ACCOUNTING_EditCreditCardTypeGlAccounts.xml
------------------------------------------------------------------------------
    svn:mime-type = text/xml

Added: ofbiz/trunk/applications/accounting/data/helpdata/HELP_ACCOUNTING_EditFinAccountTypeGlAccounts.xml
URL: http://svn.apache.org/viewvc/ofbiz/trunk/applications/accounting/data/helpdata/HELP_ACCOUNTING_EditFinAccountTypeGlAccounts.xml?rev=897392&view=auto
==============================================================================
--- ofbiz/trunk/applications/accounting/data/helpdata/HELP_ACCOUNTING_EditFinAccountTypeGlAccounts.xml (added)
+++ ofbiz/trunk/applications/accounting/data/helpdata/HELP_ACCOUNTING_EditFinAccountTypeGlAccounts.xml Sat Jan  9 09:09:27 2010
@@ -0,0 +1,95 @@
+<?xml version="1.0" encoding="UTF-8"?>
+<!--
+Licensed to the Apache Software Foundation (ASF) under one or more
+contributor license agreements. See the NOTICE file distributed with
+this work for additional information regarding copyright ownership.
+The ASF licenses this file to you under the Apache License, Version
+2.0 (the "License"); you may not use this file except in compliance
+with the License. You may obtain a copy of the License at
+http://www.apache.org/licenses/LICENSE-2.0 Unless required by
+applicable law or agreed to in writing, software distributed under the
+License is distributed on an "AS IS" BASIS, WITHOUT WARRANTIES OR
+CONDITIONS OF ANY KIND, either express or implied. See the License for
+the specific language governing permissions and limitations under the
+License.
+ -->
+<section xmlns:xsi="http://www.w3.org/2001/XMLSchema-instance"
+ version="5.0" xmlns:xl="http://www.w3.org/1999/xlink" xmlns:xi="http://www.w3.org/2001/XInclude"
+ xsi:schemaLocation="http://docbook.org/ns/docbook ../../../content/dtd/docbook.xsd"
+ xmlns="http://docbook.org/ns/docbook">
+ <title>The Financial Account GL Account Type help screen</title>
+ <para>The FinAccount Type GL Account (Financial Account Type / GL
+  Account Type) is used to specify the default account to be used for a
+  specific type of Financial Account. This setup will translate to one
+  side of the journal entry only.</para>
+ <para>IMPORTANT NOTE: There is a limitation that only one account can
+  be specified per Financial Account type. Currently there are 6 types
+  of Financial Account (Bank, Deposit, Investment, Gift Certificate,
+  Replenish, Service Credit) - so if you have more than one of these
+  type of accounts that you need to track separately then there could be
+  a problem. </para>
+ <para>This mapping is normally be triggered if something is paid or
+  uses a Financial Account. Using the demo data this mapping is
+  triggered when someone purchases a gift certificate, or pays money
+  into a financial account.</para>
+ <section>
+  <title>How do I add a new Financial Account Type / GL Account mapping?
+  </title>
+  <para>By default there are 4 Financial Account Type / GL Type mappings
+   that are configured as part of the OFBiz demo data.</para>
+  <orderedlist>
+   <listitem>
+    <para>Select the 'FinAccount Type Id' from the drop down list</para>
+   </listitem>
+   <listitem>
+    <para>Select the ' GL Account' to map it to from the drop down list
+    </para>
+   </listitem>
+   <listitem>
+    <para>Press the 'Add' button</para>
+   </listitem>
+   <listitem>
+    <para>The new mapping will be displayed in the list at the bottom of
+     the screen</para>
+   </listitem>
+  </orderedlist>
+ </section>
+ <section>
+  <title>How do I update a Financial Account Type / GL Account mapping?
+  </title>
+  <para>A Financial Account Type / GL Account Type mapping can be
+   updated by modifying the GL Account only. Unlike other screens in
+   this area if the GL Account Type needs to be updated then it can be
+   done by creating a new record with the correct GL Account type which
+   will overwrite the existing record.</para>
+  <orderedlist>
+   <listitem>
+    <para>Locate the entry that needs to be updated in the list of
+     Financial Account Type / GL Account Type mappings</para>
+   </listitem>
+   <listitem>
+    <para>Modify the 'GL Account 'by using the drop down list next to
+     the GL Account field</para>
+   </listitem>
+   <listitem>
+    <para>Press the 'Update' button</para>
+   </listitem>
+   <listitem>
+    <para>The updated mapping will be displayed</para>
+   </listitem>
+  </orderedlist>
+ </section>
+ <section>
+  <title>How do I remove a Financial Account Type / GL Account mapping?
+  </title>
+  <orderedlist>
+   <listitem>
+    <para>Locate the entry that needs to be deleted in the list of
+     Financial Account Type / GL Account Type mappings</para>
+   </listitem>
+   <listitem>
+    <para>Press the 'Remove' button next to the entry</para>
+   </listitem>
+  </orderedlist>
+ </section>
+</section>
\ No newline at end of file

Propchange: ofbiz/trunk/applications/accounting/data/helpdata/HELP_ACCOUNTING_EditFinAccountTypeGlAccounts.xml
------------------------------------------------------------------------------
    svn:eol-style = native

Propchange: ofbiz/trunk/applications/accounting/data/helpdata/HELP_ACCOUNTING_EditFinAccountTypeGlAccounts.xml
------------------------------------------------------------------------------
    svn:keywords = Date Rev Author URL Id

Propchange: ofbiz/trunk/applications/accounting/data/helpdata/HELP_ACCOUNTING_EditFinAccountTypeGlAccounts.xml
------------------------------------------------------------------------------
    svn:mime-type = text/xml

Added: ofbiz/trunk/applications/accounting/data/helpdata/HELP_ACCOUNTING_EditOrganizationTaxAuthorityGlAccounts.xml
URL: http://svn.apache.org/viewvc/ofbiz/trunk/applications/accounting/data/helpdata/HELP_ACCOUNTING_EditOrganizationTaxAuthorityGlAccounts.xml?rev=897392&view=auto
==============================================================================
--- ofbiz/trunk/applications/accounting/data/helpdata/HELP_ACCOUNTING_EditOrganizationTaxAuthorityGlAccounts.xml (added)
+++ ofbiz/trunk/applications/accounting/data/helpdata/HELP_ACCOUNTING_EditOrganizationTaxAuthorityGlAccounts.xml Sat Jan  9 09:09:27 2010
@@ -0,0 +1,99 @@
+<?xml version="1.0" encoding="UTF-8"?>
+<!--
+Licensed to the Apache Software Foundation (ASF) under one or more
+contributor license agreements. See the NOTICE file distributed with
+this work for additional information regarding copyright ownership.
+The ASF licenses this file to you under the Apache License, Version
+2.0 (the "License"); you may not use this file except in compliance
+with the License. You may obtain a copy of the License at
+http://www.apache.org/licenses/LICENSE-2.0 Unless required by
+applicable law or agreed to in writing, software distributed under the
+License is distributed on an "AS IS" BASIS, WITHOUT WARRANTIES OR
+CONDITIONS OF ANY KIND, either express or implied. See the License for
+the specific language governing permissions and limitations under the
+License.
+-->
+<section xmlns:xsi="http://www.w3.org/2001/XMLSchema-instance"
+ version="5.0" xmlns:xl="http://www.w3.org/1999/xlink" xmlns:xi="http://www.w3.org/2001/XInclude"
+ xsi:schemaLocation="http://docbook.org/ns/docbook ../../../content/dtd/docbook.xsd"
+ xmlns="http://docbook.org/ns/docbook">
+ <title>The Tax Authority GL Accounts help screen</title>
+ <para>The Tax Authority / GL Account default is used to map different
+  tax authorities to different general ledger accounts. This setup will
+  affect one side of a journal entry only.</para>
+ <para>NOTE: A tax authority is legal body usually the state (country)
+  that imposes a financial levy on business transactions.</para>
+ <para>Normal business rules require you will to keep track amounts
+  collected or paid to different tax authorities separately. This
+  mapping ensures that money collected or paid to various tax
+  authorities (eg through Sales Orders, Purchase Orders etc) can be
+  separated into specific accounts</para>
+ <para>The OFBiz demo data comes with 9 entries to show an example of
+  how this can be setup using the some of the US states as separate tax
+  authorities.</para>
+ <section>
+  <title>How do I add a Tax Authority / GL Account mapping?</title>
+  <para>Unlike the other GL Account defaults you cannot add a Tax
+   Authority / GL mapping through these screens. It needs to be done via
+   the 'GL Accounts' sub menu under the 'Tax Authorities' menu. The
+   method of how to add a mapping using the 'Tax Authorities' is shown
+   below.</para>
+  <orderedlist>
+   <listitem>
+    <para>From the Accounting Manager / Tax Authorities Menu press the
+     'Edit' button next to the Tax Authority required</para>
+   </listitem>
+   <listitem>
+    <para>Select the sub menu 'GL Accounts'</para>
+   </listitem>
+   <listitem>
+    <para>Enter or Lookup the party for the 'Organisation Party Id'
+     field (NOTE: Use 'Company' as default)</para>
+   </listitem>
+   <listitem>
+    <para>Enter or Lookup the GL Account to be mapped to</para>
+   </listitem>
+   <listitem>
+    <para>Press the 'Add' button</para>
+   </listitem>
+   <listitem>
+    <para>The mapping will be displayed at the bottom of the screen.
+    </para>
+   </listitem>
+   <listitem>
+    <para>Return to the Tax Authority / GL Account default and this new
+     mapping will be shown in the list </para>
+   </listitem>
+  </orderedlist>
+ </section>
+ <section>
+  <title>How do I update a Tax Authority / GL Account mapping?</title>
+  <para>Only the GL Account Id linked to the mapping can be updated.
+  </para>
+  <orderedlist>
+   <listitem>
+    <para>Locate the Tax Authority / GL Account entry that needs to be
+     updated</para>
+   </listitem>
+   <listitem>
+    <para>Select the new 'GL Account Id' from the drop down list next to
+     the entry </para>
+   </listitem>
+   <listitem>
+    <para>Press the 'Update' button next to the entry</para>
+   </listitem>
+  </orderedlist>
+ </section>
+ <section>
+  <title>How do I remove a Tax Authority / GL Account mapping?</title>
+  <orderedlist>
+   <listitem>
+    <para>Locate the Tax Authority / GL Account entry that needs to be
+     removed</para>
+   </listitem>
+   <listitem>
+    <para>Press the 'Delete' button next to the entry </para>
+   </listitem>
+  </orderedlist>
+ </section>
+</section>
\ No newline at end of file

Propchange: ofbiz/trunk/applications/accounting/data/helpdata/HELP_ACCOUNTING_EditOrganizationTaxAuthorityGlAccounts.xml
------------------------------------------------------------------------------
    svn:eol-style = native

Propchange: ofbiz/trunk/applications/accounting/data/helpdata/HELP_ACCOUNTING_EditOrganizationTaxAuthorityGlAccounts.xml
------------------------------------------------------------------------------
    svn:keywords = Date Rev Author URL Id

Propchange: ofbiz/trunk/applications/accounting/data/helpdata/HELP_ACCOUNTING_EditOrganizationTaxAuthorityGlAccounts.xml
------------------------------------------------------------------------------
    svn:mime-type = text/xml

Added: ofbiz/trunk/applications/accounting/data/helpdata/HELP_ACCOUNTING_EditPartyGlAccount.xml
URL: http://svn.apache.org/viewvc/ofbiz/trunk/applications/accounting/data/helpdata/HELP_ACCOUNTING_EditPartyGlAccount.xml?rev=897392&view=auto
==============================================================================
--- ofbiz/trunk/applications/accounting/data/helpdata/HELP_ACCOUNTING_EditPartyGlAccount.xml (added)
+++ ofbiz/trunk/applications/accounting/data/helpdata/HELP_ACCOUNTING_EditPartyGlAccount.xml Sat Jan  9 09:09:27 2010
@@ -0,0 +1,109 @@
+<?xml version="1.0" encoding="UTF-8"?>
+<!--
+Licensed to the Apache Software Foundation (ASF) under one or more
+contributor license agreements. See the NOTICE file distributed with
+this work for additional information regarding copyright ownership.
+The ASF licenses this file to you under the Apache License, Version
+2.0 (the "License"); you may not use this file except in compliance
+with the License. You may obtain a copy of the License at
+http://www.apache.org/licenses/LICENSE-2.0 Unless required by
+applicable law or agreed to in writing, software distributed under the
+License is distributed on an "AS IS" BASIS, WITHOUT WARRANTIES OR
+CONDITIONS OF ANY KIND, either express or implied. See the License for
+the specific language governing permissions and limitations under the
+License.
+-->
+<section xmlns:xsi="http://www.w3.org/2001/XMLSchema-instance"
+ version="5.0" xmlns:xl="http://www.w3.org/1999/xlink" xmlns:xi="http://www.w3.org/2001/XInclude"
+ xsi:schemaLocation="http://docbook.org/ns/docbook ../../../content/dtd/docbook.xsd"
+ xmlns="http://docbook.org/ns/docbook">
+ <title>The Party GL Account help screen</title>
+ <para>he Party / GL Account mapping allows the translation of different
+  account types (eg Accounts Receivable, Accounts Payable etc) for a
+  party to be mapped to a separate general ledger account. The party
+  role (eg Bill To Customer) is also used to define the mapping even
+  further. OFBiz demo data setup comes with no entries here.</para>
+ <para>It is used as a way of implementing subledger functionality in
+  OFBiz. Subledger functionality is where a higher level account can be
+  split into lower levels. In this case these lower levels can be by
+  party.</para>
+ <para>An example could be that a business may want to use the general
+  ledger to track the Accounts Receivable (AR) by customer so the chart
+  of account would be setup something like as follows:</para>
+ <para>120000 Accounts Receivable</para>
+ <itemizedlist>
+  <listitem>
+   <para>120010 Accounts Receivable - Customer A</para>
+  </listitem>
+  <listitem>
+   <para>120020 Accounts Receiviable - Customer B</para>
+  </listitem>
+  <listitem>
+   <para>120030 Accounts Receivalbe - Customer C</para>
+  </listitem>
+ </itemizedlist>
+ <para>This has the main AR account is at the top of the hierarchy and 3
+  sub accounts below it. Entries for Customers A, B and C would be setup
+  with a role of 'Bill From Customer' as this is a role associated with
+  the customer when the Sales Invoice is generated.When a transaction
+  matching the criteria is processed in the system then these mappings
+  will control where it is posted to.In the case of Customer A any AR
+  transactions with role 'Bill To Customer' are posted to '120010'
+  instead of the standard '120000</para>
+ <section>
+  <title>How do I add a new Party / GL Account mapping?</title>
+  <orderedlist>
+   <listitem>
+    <para>Enter or Lookup the party for the 'Party Id' field</para>
+   </listitem>
+   <listitem>
+    <para>Select the 'Role Type Id' from the drop down list (NOTE: Be
+     careful that you select the correct role for the transactions you
+     want to track......)</para>
+   </listitem>
+   <listitem>
+    <para>Select the 'GL Account Type Id' from the drop down list</para>
+   </listitem>
+   <listitem>
+    <para>Select the 'GL Account Id' from the drop down list</para>
+   </listitem>
+   <listitem>
+    <para>Press the 'Add' button</para>
+   </listitem>
+   <listitem>
+    <para>The new entry will be displayed at the bottom of the screen
+    </para>
+   </listitem>
+  </orderedlist>
+ </section>
+ <section>
+  <title>How do I update a Party / GL Account mapping?</title>
+  <para>Only the GL Account Id linked to the mapping can be updated.
+  </para>
+  <orderedlist>
+   <listitem>
+    <para>Locate the Party / GL Account entry that needs to be updated
+    </para>
+   </listitem>
+   <listitem>
+    <para>Select the new 'GL Account Id' from the drop down list next to
+     the entry </para>
+   </listitem>
+   <listitem>
+    <para>Press the 'Update' button next to the entry</para>
+   </listitem>
+  </orderedlist>
+ </section>
+ <section>
+  <title>How do I remove a Party / GL Account mapping?</title>
+  <orderedlist>
+   <listitem>
+    <para>Locate the Party / GL Account entry that needs to be removed
+    </para>
+   </listitem>
+   <listitem>
+    <para>Press the 'Delete' button next to the entry</para>
+   </listitem>
+  </orderedlist>
+ </section>
+</section>
\ No newline at end of file

Propchange: ofbiz/trunk/applications/accounting/data/helpdata/HELP_ACCOUNTING_EditPartyGlAccount.xml
------------------------------------------------------------------------------
    svn:eol-style = native

Propchange: ofbiz/trunk/applications/accounting/data/helpdata/HELP_ACCOUNTING_EditPartyGlAccount.xml
------------------------------------------------------------------------------
    svn:keywords = Date Rev Author URL Id

Propchange: ofbiz/trunk/applications/accounting/data/helpdata/HELP_ACCOUNTING_EditPartyGlAccount.xml
------------------------------------------------------------------------------
    svn:mime-type = text/xml

Added: ofbiz/trunk/applications/accounting/data/helpdata/HELP_ACCOUNTING_EditProductCategoryGlAccounts.xml
URL: http://svn.apache.org/viewvc/ofbiz/trunk/applications/accounting/data/helpdata/HELP_ACCOUNTING_EditProductCategoryGlAccounts.xml?rev=897392&view=auto
==============================================================================
--- ofbiz/trunk/applications/accounting/data/helpdata/HELP_ACCOUNTING_EditProductCategoryGlAccounts.xml (added)
+++ ofbiz/trunk/applications/accounting/data/helpdata/HELP_ACCOUNTING_EditProductCategoryGlAccounts.xml Sat Jan  9 09:09:27 2010
@@ -0,0 +1,110 @@
+<?xml version="1.0" encoding="UTF-8"?>
+<!--
+Licensed to the Apache Software Foundation (ASF) under one or more
+contributor license agreements. See the NOTICE file distributed with
+this work for additional information regarding copyright ownership.
+The ASF licenses this file to you under the Apache License, Version
+2.0 (the "License"); you may not use this file except in compliance
+with the License. You may obtain a copy of the License at
+http://www.apache.org/licenses/LICENSE-2.0 Unless required by
+applicable law or agreed to in writing, software distributed under the
+License is distributed on an "AS IS" BASIS, WITHOUT WARRANTIES OR
+CONDITIONS OF ANY KIND, either express or implied. See the License for
+the specific language governing permissions and limitations under the
+License.
+ -->
+<section xmlns:xsi="http://www.w3.org/2001/XMLSchema-instance"
+ version="5.0" xmlns:xl="http://www.w3.org/1999/xlink" xmlns:xi="http://www.w3.org/2001/XInclude"
+ xsi:schemaLocation="http://docbook.org/ns/docbook ../../../content/dtd/docbook.xsd"
+ xmlns="http://docbook.org/ns/docbook">
+ <title>The Product Category GL Accounts help screen</title>
+ <para>The Product Category GL Account is used to specify the default
+  account to be used for a specific 'Product Category' and 'Account
+  Type' combination. This setup will translate to one side of the
+  journal entry only.</para>
+ <para>It is used for tracking product category transactions at a more
+  detailed level. Examples could be as follows:</para>
+ <itemizedlist>
+  <listitem>
+   <para>Tracking Accounts Receivable by Product Category in the General
+    Ledger</para>
+  </listitem>
+  <listitem>
+   <para>Tracking Cost of Goods by Product Category in the General
+    Ledger</para>
+  </listitem>
+  <listitem>
+   <para>Tracking Commissions paid by Product Category in the General
+    Ledger</para>
+  </listitem>
+ </itemizedlist>
+ <para>The demo data gives an idea of the use of product categories to
+  classify or separate different products streams. If specific
+  accounting or management reporting is required at this level then the
+  General Ledger can be setup to provide this detail. </para>
+ <section>
+  <title>How do I add a new Product Category / GL Account Type mapping?
+  </title>
+  <para>By default there are no Product Category / GL Account Type
+   mappings that are configured as part of the OFBiz demo data.</para>
+  <orderedlist>
+   <listitem>
+    <para>Select the 'Account Type' from the drop down list (NOTE: In
+     other screens this field is call the 'GL Account Type Id'.....)
+    </para>
+   </listitem>
+   <listitem>
+    <para>Select the ' GL Account' to map it to from the drop down list
+    </para>
+   </listitem>
+   <listitem>
+    <para>Enter or look up the 'Product Category Id' to be used</para>
+   </listitem>
+   <listitem>
+    <para>Press the 'Add' button</para>
+   </listitem>
+   <listitem>
+    <para>The new mapping will be displayed in the list at the bottom of
+     the screen</para>
+   </listitem>
+  </orderedlist>
+ </section>
+ <section>
+  <title>How do I update a Product Category / GL Account type mapping?
+  </title>
+  <para>A Product Category / GL Account Type mapping can be updated by
+   modifying the GL Account only. If the product category or the Account
+   Type needs to be updated then the mapping will need to be deleted and
+   then re-entered using the new product category or Account Type.
+  </para>
+  <orderedlist>
+   <listitem>
+    <para>Locate the entry that needs to be updated in the list of
+     Product Category / GL Account Type mappings</para>
+   </listitem>
+   <listitem>
+    <para>Modify the 'GL Account 'by using the drop down list next to
+     the 'GL Account' field</para>
+   </listitem>
+   <listitem>
+    <para>Press the 'Update' button</para>
+   </listitem>
+   <listitem>
+    <para>The updated mapping will be displayed</para>
+   </listitem>
+  </orderedlist>
+ </section>
+ <section>
+  <title>How do I remove a Product Category / GL Account Type mapping?
+  </title>
+  <orderedlist>
+   <listitem>
+    <para>Locate the entry that needs to be deleted in the list of
+     Product Category / GL Account Type mappings</para>
+   </listitem>
+   <listitem>
+    <para>Press the 'Remove' button next to the entry</para>
+   </listitem>
+  </orderedlist>
+ </section>
+</section>
\ No newline at end of file

Propchange: ofbiz/trunk/applications/accounting/data/helpdata/HELP_ACCOUNTING_EditProductCategoryGlAccounts.xml
------------------------------------------------------------------------------
    svn:eol-style = native

Propchange: ofbiz/trunk/applications/accounting/data/helpdata/HELP_ACCOUNTING_EditProductCategoryGlAccounts.xml
------------------------------------------------------------------------------
    svn:keywords = Date Rev Author URL Id

Propchange: ofbiz/trunk/applications/accounting/data/helpdata/HELP_ACCOUNTING_EditProductCategoryGlAccounts.xml
------------------------------------------------------------------------------
    svn:mime-type = text/xml

Added: ofbiz/trunk/applications/accounting/data/helpdata/HELP_ACCOUNTING_EditProductGlAccounts.xml
URL: http://svn.apache.org/viewvc/ofbiz/trunk/applications/accounting/data/helpdata/HELP_ACCOUNTING_EditProductGlAccounts.xml?rev=897392&view=auto
==============================================================================
--- ofbiz/trunk/applications/accounting/data/helpdata/HELP_ACCOUNTING_EditProductGlAccounts.xml (added)
+++ ofbiz/trunk/applications/accounting/data/helpdata/HELP_ACCOUNTING_EditProductGlAccounts.xml Sat Jan  9 09:09:27 2010
@@ -0,0 +1,113 @@
+<?xml version="1.0" encoding="UTF-8"?>
+<!--
+Licensed to the Apache Software Foundation (ASF) under one or more
+contributor license agreements. See the NOTICE file distributed with
+this work for additional information regarding copyright ownership.
+The ASF licenses this file to you under the Apache License, Version
+2.0 (the "License"); you may not use this file except in compliance
+with the License. You may obtain a copy of the License at
+http://www.apache.org/licenses/LICENSE-2.0 Unless required by
+applicable law or agreed to in writing, software distributed under the
+License is distributed on an "AS IS" BASIS, WITHOUT WARRANTIES OR
+CONDITIONS OF ANY KIND, either express or implied. See the License for
+the specific language governing permissions and limitations under the
+License.
+ -->
+<section xmlns:xsi="http://www.w3.org/2001/XMLSchema-instance"
+ version="5.0" xmlns:xl="http://www.w3.org/1999/xlink" xmlns:xi="http://www.w3.org/2001/XInclude"
+ xsi:schemaLocation="http://docbook.org/ns/docbook ../../../content/dtd/docbook.xsd"
+ xmlns="http://docbook.org/ns/docbook">
+ <title>The Product GL Accounts help screen</title>
+ <para>The Product GL Account is used to specify the default account to
+  be used for a specific Product' and 'Account Type' combination. This
+  setup will translate to one side of the journal entry only.</para>
+ <para>NOTE: Duplicate functionality .... This setup for the Product GL
+  Account can also be setup using the 'Accounts' sub menu for the
+  Product in Catalog Manager. Need to confirm whether this default work
+  like a hierarchy....eg Product GL Defaults will override General
+  Account defaults. </para>
+ <para>It is used for tracking product transactions at a more detailed
+  level. Examples could be as follows:</para>
+ <itemizedlist>
+  <listitem>
+   <para>Tracking Accounts Receivable by Product in the General Ledger
+   </para>
+  </listitem>
+  <listitem>
+   <para>Tracking Cost of Goods by product (or product variation) in the
+    General Ledger</para>
+  </listitem>
+  <listitem>
+   <para>Tracking Commissions paid by Product in the General Ledger
+   </para>
+  </listitem>
+ </itemizedlist>
+ <section>
+  <title>How do I add a new Product / GL Account Type mapping?</title>
+  <para>By default there are no Product / GL Account Type mappings that
+   are configured as part of the OFBiz demo data.</para>
+  <orderedlist>
+   <listitem>
+    <para>Select the 'Account Type' from the drop down list (NOTE: In
+     other screens this field is call the 'GL Account Type Id'.....)
+    </para>
+   </listitem>
+   <listitem>
+    <para>Select the ' GL Account' to map it to from the drop down list
+    </para>
+   </listitem>
+   <listitem>
+    <para>Enter or look up the 'Product Id' to be used</para>
+   </listitem>
+   <listitem>
+    <para>Press the 'Add' button</para>
+   </listitem>
+   <listitem>
+    <para>The new mapping will be displayed in the list at the bottom of
+     the screen</para>
+   </listitem>
+  </orderedlist>
+  <para>NOTE: This mapping can also be also be done via the 'Accounts'
+   sub menu for the Product. Any mapping created here will be displayed
+   under the Product 'Accounts' sub menu. Alternatively any mapping
+   created in the Product 'Accounts' sub menu will also be displayed
+   here.</para>
+ </section>
+ <section>
+  <title>How do I update a Product / GL Account Type mapping?</title>
+  <para>A Product / GL Account Type mapping can be updated by modifying
+   the GL Account only. If the product needs to be updated then the
+   mapping will need to be deleted and then re-entered using the new
+   product.</para>
+  <orderedlist>
+   <listitem>
+    <para>Locate the entry that needs to be updated in the list of
+     Product / GL Account Type mappings</para>
+   </listitem>
+   <listitem>
+    <para>Modify the 'GL Account 'by using the drop down list next to
+     the 'GL Account' field</para>
+   </listitem>
+   <listitem>
+    <para>Press the 'Update' button</para>
+   </listitem>
+   <listitem>
+    <para>The updated mapping will be displayed </para>
+   </listitem>
+  </orderedlist>
+ </section>
+ <section>
+  <title>How do I delete a Product / GL Account Type mapping?</title>
+  <orderedlist>
+   <listitem>
+    <para>Locate the entry that needs to be deleted in the list of
+     Product / GL Account Type mappings</para>
+   </listitem>
+   <listitem>
+    <para> 2. Press the 'Remove' button next to the entry</para>
+   </listitem>
+  </orderedlist>
+  <para>NOTE: This can also be done via the 'Accounts' sub menu for the
+   Product using the 'Delete Link' button.</para>
+ </section>
+</section>
\ No newline at end of file

Propchange: ofbiz/trunk/applications/accounting/data/helpdata/HELP_ACCOUNTING_EditProductGlAccounts.xml
------------------------------------------------------------------------------
    svn:eol-style = native

Propchange: ofbiz/trunk/applications/accounting/data/helpdata/HELP_ACCOUNTING_EditProductGlAccounts.xml
------------------------------------------------------------------------------
    svn:keywords = Date Rev Author URL Id

Propchange: ofbiz/trunk/applications/accounting/data/helpdata/HELP_ACCOUNTING_EditProductGlAccounts.xml
------------------------------------------------------------------------------
    svn:mime-type = text/xml

Added: ofbiz/trunk/applications/accounting/data/helpdata/HELP_ACCOUNTING_EditVarianceReasonGlAccounts.xml
URL: http://svn.apache.org/viewvc/ofbiz/trunk/applications/accounting/data/helpdata/HELP_ACCOUNTING_EditVarianceReasonGlAccounts.xml?rev=897392&view=auto
==============================================================================
--- ofbiz/trunk/applications/accounting/data/helpdata/HELP_ACCOUNTING_EditVarianceReasonGlAccounts.xml (added)
+++ ofbiz/trunk/applications/accounting/data/helpdata/HELP_ACCOUNTING_EditVarianceReasonGlAccounts.xml Sat Jan  9 09:09:27 2010
@@ -0,0 +1,104 @@
+<?xml version="1.0" encoding="UTF-8"?>
+<!--
+Licensed to the Apache Software Foundation (ASF) under one or more
+contributor license agreements. See the NOTICE file distributed with
+this work for additional information regarding copyright ownership.
+The ASF licenses this file to you under the Apache License, Version
+2.0 (the "License"); you may not use this file except in compliance
+with the License. You may obtain a copy of the License at
+http://www.apache.org/licenses/LICENSE-2.0 Unless required by
+applicable law or agreed to in writing, software distributed under the
+License is distributed on an "AS IS" BASIS, WITHOUT WARRANTIES OR
+CONDITIONS OF ANY KIND, either express or implied. See the License for
+the specific language governing permissions and limitations under the
+License.
+-->
+<section xmlns:xsi="http://www.w3.org/2001/XMLSchema-instance"
+ version="5.0" xmlns:xl="http://www.w3.org/1999/xlink" xmlns:xi="http://www.w3.org/2001/XInclude"
+ xsi:schemaLocation="http://docbook.org/ns/docbook ../../../content/dtd/docbook.xsd"
+ xmlns="http://docbook.org/ns/docbook">
+ <title>The Variance Reason GL Accounts help screen</title>
+ <para>The Variance Reason / GL Account default is used for mapping any
+  stock differences to a particular general ledger account. If there are
+  variances in the number of products that are in stock then this
+  affects the value of inventory in the general ledger. By using this GL
+  default you can offset any differences in stock to the relevant
+  general ledger account.</para>
+ <para>The number of products (or items) in stock can vary. These
+  differences can be caused by numerous reasons. Some of these could be
+  as follows:</para>
+ <itemizedlist>
+  <listitem>
+   <para>Products have been damaged</para>
+  </listitem>
+  <listitem>
+   <para>Products were lost or stolen</para>
+  </listitem>
+  <listitem>
+   <para>Products were found </para>
+  </listitem>
+  <listitem>
+   <para>Under or over supply of a Product from a Supplier (eg. You have
+    ordered 10 and 11 are delivered....) </para>
+  </listitem>
+  <listitem>
+   <para>Free samples or giveaways to potential clients</para>
+  </listitem>
+ </itemizedlist>
+ <para>NOTE: These mappings are used in Catalog Manager when a manual
+  inventory adjustment is done through the Inventory Item screens.
+ </para>
+ <section>
+  <title>How do I add a new Variance Reason / GL Account mapping?
+  </title>
+  <para>There are 6 mappings that come as part of the OFBiz demo data.
+  </para>
+  <orderedlist>
+   <listitem>
+    <para>Select the 'Variance Reason Id' from the drop down list</para>
+   </listitem>
+   <listitem>
+    <para>Select the 'GL Account Type Id' to map it to from the drop
+     down list</para>
+   </listitem>
+   <listitem>
+    <para>Press the 'Add' button</para>
+   </listitem>
+   <listitem>
+    <para>The new 'Variance Reason / GL Account Type' mapping is
+     displayed in the list at the bottom of the screen</para>
+   </listitem>
+  </orderedlist>
+ </section>
+ <section>
+  <title>How do I update a Variance Reason / GL Account mapping?</title>
+  <orderedlist>
+   <listitem>
+    <para>Select the 'Variance Reason Id' from the drop down list</para>
+   </listitem>
+   <listitem>
+    <para>Select the updated 'GL Account Type Id' to map it to from the
+     drop down list</para>
+   </listitem>
+   <listitem>
+    <para>Press the 'Add' button</para>
+   </listitem>
+   <listitem>
+    <para>The updated 'Variance Reason / GL Account Type' mapping is
+     displayed in the list at the bottom of the screen</para>
+   </listitem>
+  </orderedlist>
+ </section>
+ <section>
+  <title>How do I remove a Variance Reason / GL Account mapping?</title>
+  <orderedlist>
+   <listitem>
+    <para>Press the 'Remove' button next to the entry that you want to
+     delete</para>
+   </listitem>
+   <listitem>
+    <para>The entry is removed from the list of entries displayed</para>
+   </listitem>
+  </orderedlist>
+ </section>
+</section>
\ No newline at end of file

Propchange: ofbiz/trunk/applications/accounting/data/helpdata/HELP_ACCOUNTING_EditVarianceReasonGlAccounts.xml
------------------------------------------------------------------------------
    svn:eol-style = native

Propchange: ofbiz/trunk/applications/accounting/data/helpdata/HELP_ACCOUNTING_EditVarianceReasonGlAccounts.xml
------------------------------------------------------------------------------
    svn:keywords = Date Rev Author URL Id

Propchange: ofbiz/trunk/applications/accounting/data/helpdata/HELP_ACCOUNTING_EditVarianceReasonGlAccounts.xml
------------------------------------------------------------------------------
    svn:mime-type = text/xml

Modified: ofbiz/trunk/applications/accounting/data/helpdata/HELP_ACCOUNTING_FindPurchaseInvoicesByDueDate.xml
URL: http://svn.apache.org/viewvc/ofbiz/trunk/applications/accounting/data/helpdata/HELP_ACCOUNTING_FindPurchaseInvoicesByDueDate.xml?rev=897392&r1=897391&r2=897392&view=diff
==============================================================================
--- ofbiz/trunk/applications/accounting/data/helpdata/HELP_ACCOUNTING_FindPurchaseInvoicesByDueDate.xml (original)
+++ ofbiz/trunk/applications/accounting/data/helpdata/HELP_ACCOUNTING_FindPurchaseInvoicesByDueDate.xml Sat Jan  9 09:09:27 2010
@@ -17,7 +17,7 @@
     version="5.0" xmlns:xl="http://www.w3.org/1999/xlink" xmlns:xi="http://www.w3.org/2001/XInclude"
     xsi:schemaLocation="http://docbook.org/ns/docbook ../../../content/dtd/docbook.xsd"
     xmlns="http://docbook.org/ns/docbook">
-    <title>The Accounting Find Purchase Invoices By Due Date help screen.
+    <title>The Find Purchase Invoices By Due Date help screen.
     </title>
     <para>This screen allows the user to search for and locate Purchase
         Invoices based on their due date. The 'Due Date' can be defined as the

Modified: ofbiz/trunk/applications/accounting/data/helpdata/HELP_ACCOUNTING_FindSalesInvoicesByDueDate.xml
URL: http://svn.apache.org/viewvc/ofbiz/trunk/applications/accounting/data/helpdata/HELP_ACCOUNTING_FindSalesInvoicesByDueDate.xml?rev=897392&r1=897391&r2=897392&view=diff
==============================================================================
--- ofbiz/trunk/applications/accounting/data/helpdata/HELP_ACCOUNTING_FindSalesInvoicesByDueDate.xml (original)
+++ ofbiz/trunk/applications/accounting/data/helpdata/HELP_ACCOUNTING_FindSalesInvoicesByDueDate.xml Sat Jan  9 09:09:27 2010
@@ -17,7 +17,7 @@
     version="5.0" xmlns:xl="http://www.w3.org/1999/xlink" xmlns:xi="http://www.w3.org/2001/XInclude"
     xsi:schemaLocation="http://docbook.org/ns/docbook ../../../content/dtd/docbook.xsd"
     xmlns="http://docbook.org/ns/docbook">
-    <title>The Accounting Find Sales Invoices By Due Date help screen.
+    <title>The Find Sales Invoices By Due Date help screen.
     </title>
     <para>This screen allows the user to search for and locate Sales
         Invoices based on their due date. The 'Due Date' can be defined as the

Added: ofbiz/trunk/applications/accounting/data/helpdata/HELP_ACCOUNTING_GlAccountNrPaymentMethod.xml
URL: http://svn.apache.org/viewvc/ofbiz/trunk/applications/accounting/data/helpdata/HELP_ACCOUNTING_GlAccountNrPaymentMethod.xml?rev=897392&view=auto
==============================================================================
--- ofbiz/trunk/applications/accounting/data/helpdata/HELP_ACCOUNTING_GlAccountNrPaymentMethod.xml (added)
+++ ofbiz/trunk/applications/accounting/data/helpdata/HELP_ACCOUNTING_GlAccountNrPaymentMethod.xml Sat Jan  9 09:09:27 2010
@@ -0,0 +1,155 @@
+<?xml version="1.0" encoding="UTF-8"?>
+<!--
+Licensed to the Apache Software Foundation (ASF) under one or more
+contributor license agreements. See the NOTICE file distributed with
+this work for additional information regarding copyright ownership.
+The ASF licenses this file to you under the Apache License, Version
+2.0 (the "License"); you may not use this file except in compliance
+with the License. You may obtain a copy of the License at
+http://www.apache.org/licenses/LICENSE-2.0 Unless required by
+applicable law or agreed to in writing, software distributed under the
+License is distributed on an "AS IS" BASIS, WITHOUT WARRANTIES OR
+CONDITIONS OF ANY KIND, either express or implied. See the License for
+the specific language governing permissions and limitations under the
+License.
+-->
+<section xmlns:xsi="http://www.w3.org/2001/XMLSchema-instance"
+ version="5.0" xmlns:xl="http://www.w3.org/1999/xlink" xmlns:xi="http://www.w3.org/2001/XInclude"
+ xsi:schemaLocation="http://docbook.org/ns/docbook ../../../content/dtd/docbook.xsd"
+ xmlns="http://docbook.org/ns/docbook">
+ <title>The Payment Method GL Account Type help screen</title>
+ <para>The Payment Method GL Account Type Id is used to map the
+  different payment methods (eg Cash, Cheque etc) to a specific GL
+  Account Type Id. This will translate to one side of a GL entry only.
+ </para>
+ <para>A Payment Method is just a way to define the ways in which
+  payments can be made. Each payment method can be linked to a different
+  account in the general ledger. A main GL account used would be the one
+  that represents the Company bank account. In the demo data mappings
+  Electronic Funds Transfer, Company Account, Financial Account are all
+  linked to the Company bank account GL account.</para>
+ <para>OFBiz demo data defines 15 different payment methods as follows:
+ </para>
+ <itemizedlist>
+  <listitem>
+   <para>Cash</para>
+  </listitem>
+  <listitem>
+   <para>Certified Cheque</para>
+  </listitem>
+  <listitem>
+   <para>Company Account</para>
+  </listitem>
+  <listitem>
+   <para>Company Cheque</para>
+  </listitem>
+  <listitem>
+   <para>Electronic Funds Transfer (NOTE TO CHECK: Problem with
+    definition or terminology - is this a Direct Debit.... ?? A direct
+    debit is controlled by the payee and an automatic payment via bank
+    account is controlled by the payer)</para>
+  </listitem>
+  <listitem>
+   <para>Billing Account</para>
+  </listitem>
+  <listitem>
+   <para>Cash on Delivery (COD)</para>
+  </listitem>
+  <listitem>
+   <para>eBay</para>
+  </listitem>
+  <listitem>
+   <para>Offline Payment (NOTE: Is this ambiguous - since COD is an
+    offline payment...)</para>
+  </listitem>
+  <listitem>
+   <para>PayPal</para>
+  </listitem>
+  <listitem>
+   <para>WorldPay</para>
+  </listitem>
+  <listitem>
+   <para>Financial Account</para>
+  </listitem>
+  <listitem>
+   <para>Gift Certificate</para>
+  </listitem>
+  <listitem>
+   <para>Money Order</para>
+  </listitem>
+  <listitem>
+   <para>Personal Cheque</para>
+  </listitem>
+ </itemizedlist>
+ <para>NOTE: A point to note is that these payment methods dont include
+  Credit Cards....(which I think is on purpose...). The majority of
+  these payment methods are linked to 'Undeposited Receipts' but an
+  additional accounting transaction may be needed once the funds have
+  cleared and are available in the Company bank account.</para>
+ <section>
+  <title>How do I add a new Payment Method Id / GL Account Id mapping?
+  </title>
+  <orderedlist>
+   <listitem>
+    <para>Select the 'Payment Method Type' from the drop down list
+    </para>
+   </listitem>
+   <listitem>
+    <para>Select the 'GL Account Id' to map it to from the drop down
+     list</para>
+   </listitem>
+   <listitem>
+    <para>Press the 'Save' button</para>
+   </listitem>
+   <listitem>
+    <para>The new Payment Method Type / GL Account Type mapping is
+     displayed in the list at the bottom of the screen</para>
+   </listitem>
+  </orderedlist>
+ </section>
+ <section>
+  <title>How do I update a Payment Method Id / GL Account Id mapping?
+  </title>
+  <para>A Payment Method Type / GL Account Type mapping cannot be
+   updated directly but needs to be removed then re-created. If you try
+   to update an existing entry you will get an 'duplicate key' error
+   message</para>
+  <orderedlist>
+   <listitem>
+    <para>Press the 'Remove' button next to the entry that you want to
+     update</para>
+   </listitem>
+   <listitem>
+    <para>The entry is removed from the list of entries displayed</para>
+   </listitem>
+   <listitem>
+    <para>Select the 'Payment Method Type' from the drop down list
+    </para>
+   </listitem>
+   <listitem>
+    <para>Select the updated 'GL Account Type' to map it to from the
+     drop down list</para>
+   </listitem>
+   <listitem>
+    <para>Press the 'Save' button</para>
+   </listitem>
+   <listitem>
+    <para>The new Payment Method Type / GL Account Type mapping is
+     displayed in the list at the bottom of the screen</para>
+   </listitem>
+  </orderedlist>
+ </section>
+ <section>
+  <title>How do I remove a Payment Method Id / Gl Account Id mapping?
+  </title>
+  <orderedlist>
+   <listitem>
+    <para>Press the 'Remove' button next to the entry that you want to
+     delete</para>
+   </listitem>
+   <listitem>
+    <para>The entry is removed from the list of entries displayed</para>
+   </listitem>
+  </orderedlist>
+ </section>
+</section>
\ No newline at end of file

Propchange: ofbiz/trunk/applications/accounting/data/helpdata/HELP_ACCOUNTING_GlAccountNrPaymentMethod.xml
------------------------------------------------------------------------------
    svn:eol-style = native

Propchange: ofbiz/trunk/applications/accounting/data/helpdata/HELP_ACCOUNTING_GlAccountNrPaymentMethod.xml
------------------------------------------------------------------------------
    svn:keywords = Date Rev Author URL Id

Propchange: ofbiz/trunk/applications/accounting/data/helpdata/HELP_ACCOUNTING_GlAccountNrPaymentMethod.xml
------------------------------------------------------------------------------
    svn:mime-type = text/xml

Added: ofbiz/trunk/applications/accounting/data/helpdata/HELP_ACCOUNTING_GlAccountPurInvoice.xml
URL: http://svn.apache.org/viewvc/ofbiz/trunk/applications/accounting/data/helpdata/HELP_ACCOUNTING_GlAccountPurInvoice.xml?rev=897392&view=auto
==============================================================================
--- ofbiz/trunk/applications/accounting/data/helpdata/HELP_ACCOUNTING_GlAccountPurInvoice.xml (added)
+++ ofbiz/trunk/applications/accounting/data/helpdata/HELP_ACCOUNTING_GlAccountPurInvoice.xml Sat Jan  9 09:09:27 2010
@@ -0,0 +1,155 @@
+<?xml version="1.0" encoding="UTF-8"?>
+<!--
+Licensed to the Apache Software Foundation (ASF) under one or more
+contributor license agreements. See the NOTICE file distributed with
+this work for additional information regarding copyright ownership.
+The ASF licenses this file to you under the Apache License, Version
+2.0 (the "License"); you may not use this file except in compliance
+with the License. You may obtain a copy of the License at
+http://www.apache.org/licenses/LICENSE-2.0 Unless required by
+applicable law or agreed to in writing, software distributed under the
+License is distributed on an "AS IS" BASIS, WITHOUT WARRANTIES OR
+CONDITIONS OF ANY KIND, either express or implied. See the License for
+the specific language governing permissions and limitations under the
+License.
+-->
+<section xmlns:xsi="http://www.w3.org/2001/XMLSchema-instance"
+ version="5.0" xmlns:xl="http://www.w3.org/1999/xlink" xmlns:xi="http://www.w3.org/2001/XInclude"
+ xsi:schemaLocation="http://docbook.org/ns/docbook ../../../content/dtd/docbook.xsd"
+ xmlns="http://docbook.org/ns/docbook">
+ <title>The Purchase Invoice help screen</title>
+ <para>The Purchase Invoice sub menu is used to specify the default
+  account to be used for the individual line items that appear on a
+  Purchase Invoice. The items are identified by a line description which
+  can be mapped to a specific general ledger account. Purchase invoices
+  can be made up of a variety of items as well as the product that is
+  being bought (eg discounts, promotions, work effort or labour costs
+  etc). The majority of businesses will want to track these type of
+  items separately in the general ledger and this screen will allow this
+  type of setup.</para>
+ <para>This setup will translate to one side of the journal entry only.
+ </para>
+ <para>IMPORTANT: This screen is one of the screens where the default
+  entries that are displayed here are entered via the Global GL Settings
+  under the sub menu 'Invoice Item Type'. This screen allows users to
+  override the global settings for the Purchase Invoice item type. An
+  example of why this could be necessary could be that a company many
+  want to isolate the sales reporting of a specific department or
+  business unit separately (eg subledgers etc) but still have the option
+  of a 'catch all' global general ledger account.</para>
+ <para>VERY IMPORTANT NOTE: Need to do more investigation but the it
+  looks like these Purchase Invoice mappings dont work when used as part
+  of the Purchase Order to Purchase Invoice Process.(Have been doing
+  some tests to try and get it to post to a different account than
+  'Uninvoiced Shipment Receipts' and 'Inventory' but hasnt worked so
+  far.) We need to be able to specify things such as Sales Tax, Freight
+  and any Purchase Order adjustments.</para>
+ <para>These override mappings do work if there is no Purchase Order
+  just a Purchase Invoice as shown in the simple process below. How the
+  Purchase Invoice mappings are used is best shown by an example. A very
+  simple description of a Purchase Invoice Process could be as follows:
+ </para>
+ <orderedlist>
+  <listitem>
+   <para>You have ordered something from a supplier (eg indirect
+    purchasing such as stationery etc via phone)</para>
+  </listitem>
+  <listitem>
+   <para>The Supplier ships the products to you (NOTE: as they are not
+    stored in the Warehouse but in your offices - so dont need an
+    Inventory Receive.....????)</para>
+  </listitem>
+  <listitem>
+   <para>You receive the product and an invoice from the Supplier
+    (Purchase Invoice)</para>
+  </listitem>
+  <listitem>
+   <para>You enter the Purchase Invoice pay the Supplier the amount
+    invoiced</para>
+  </listitem>
+ </orderedlist>
+ <para>Let's focus on step of 4 in more detail.</para>
+ <itemizedlist>
+  <listitem>
+   <para>You have received the product from the supplier with an invoice
+   </para>
+  </listitem>
+  <listitem>
+   <para>In OFBiz you enter the Purchase Invoice using 'Create New' in
+    the 'Invoices' menu of Accounting Manager</para>
+  </listitem>
+  <listitem>
+   <para>Using the 'Items' sub menu you can create individual items on
+    the Purchase Invoice (eg Paper, Pens, Sales Tax etc and they dont
+    need to have a Product Id associated with them)</para>
+  </listitem>
+  <listitem>
+   <para>When you add a new invoice item to the Purchase Invoice it is
+    the 'Invoice Item Type' that is affected by the Purchase Invoice
+    override mappings</para>
+  </listitem>
+  <listitem>
+   <para>The Purchase Invoice can then be moved to various statuses
+    (Approved, Received, Ready or Cancelled)</para>
+  </listitem>
+  <listitem>
+   <para>When the status is moved to 'Ready' this is a trigger for an
+    'automatic' accounting transaction</para>
+  </listitem>
+  <listitem>
+   <para>The transaction type generated is called 'Purchase Invoice' and
+    it uses the Purchase Invoice override mappings</para>
+  </listitem>
+ </itemizedlist>
+ <para>Transaction Type: Purchase Invoice, DR 516100 Purchase Order
+  Adjustments , DR ????? Sales Tax, CR 210000 Accounts Payable </para>
+ <section>
+  <title>How do I add a new Purchase Invoice override mapping?</title>
+  <para>By default there are no Purchase Invoice override mappings that
+   are configured as part of the OFBiz demo data.</para>
+  <orderedlist>
+   <listitem>
+    <para>Select the 'Invoice Purchase Item Type' from the drop down
+     list</para>
+   </listitem>
+   <listitem>
+    <para>Select the ' Invoice Override Expense GL Account Id' to map it
+     to from the drop down list</para>
+   </listitem>
+   <listitem>
+    <para>Press the 'Save' button</para>
+   </listitem>
+   <listitem>
+    <para>The new mapping will be displayed in the 'Invoice Override
+     Expense GL Account' column in the list at the bottom of the screen
+    </para>
+   </listitem>
+  </orderedlist>
+ </section>
+ <section>
+  <title>How do I update a Purchase Invoice override mapping?</title>
+  <para>An existing Purchase Invoice override mapping cannot be updated
+   but needs to be removed and a new mapping added. If you try to add an
+   override to an item that already has an override you will get a
+   duplicate record error message.</para>
+ </section>
+ <section>
+  <title>How do I remove a Purchase Invoice override mapping?</title>
+  <para>NOTE: Only the override mapping can be deleted. The default
+   mapping record cannot be deleted here (even though the Remove button
+   is displayed next to it!)</para>
+  <orderedlist>
+   <listitem>
+    <para>Locate the entry that needs the override deleted in the list
+     of Purchase Invoice override mappings</para>
+   </listitem>
+   <listitem>
+    <para>Press the 'Remove' button next to the entry</para>
+   </listitem>
+   <listitem>
+    <para>The override mapping will be removed from the 'Invoice
+     Override Expense GL Account' column of the entry </para>
+   </listitem>
+  </orderedlist>
+ </section>
+</section>
\ No newline at end of file

Propchange: ofbiz/trunk/applications/accounting/data/helpdata/HELP_ACCOUNTING_GlAccountPurInvoice.xml
------------------------------------------------------------------------------
    svn:eol-style = native

Propchange: ofbiz/trunk/applications/accounting/data/helpdata/HELP_ACCOUNTING_GlAccountPurInvoice.xml
------------------------------------------------------------------------------
    svn:keywords = Date Rev Author URL Id

Propchange: ofbiz/trunk/applications/accounting/data/helpdata/HELP_ACCOUNTING_GlAccountPurInvoice.xml
------------------------------------------------------------------------------
    svn:mime-type = text/xml

Added: ofbiz/trunk/applications/accounting/data/helpdata/HELP_ACCOUNTING_GlAccountSalInvoice.xml
URL: http://svn.apache.org/viewvc/ofbiz/trunk/applications/accounting/data/helpdata/HELP_ACCOUNTING_GlAccountSalInvoice.xml?rev=897392&view=auto
==============================================================================
--- ofbiz/trunk/applications/accounting/data/helpdata/HELP_ACCOUNTING_GlAccountSalInvoice.xml (added)
+++ ofbiz/trunk/applications/accounting/data/helpdata/HELP_ACCOUNTING_GlAccountSalInvoice.xml Sat Jan  9 09:09:27 2010
@@ -0,0 +1,165 @@
+<?xml version="1.0" encoding="UTF-8"?>
+<!--
+Licensed to the Apache Software Foundation (ASF) under one or more
+contributor license agreements. See the NOTICE file distributed with
+this work for additional information regarding copyright ownership.
+The ASF licenses this file to you under the Apache License, Version
+2.0 (the "License"); you may not use this file except in compliance
+with the License. You may obtain a copy of the License at
+http://www.apache.org/licenses/LICENSE-2.0 Unless required by
+applicable law or agreed to in writing, software distributed under the
+License is distributed on an "AS IS" BASIS, WITHOUT WARRANTIES OR
+CONDITIONS OF ANY KIND, either express or implied. See the License for
+the specific language governing permissions and limitations under the
+License.
+-->
+<section xmlns:xsi="http://www.w3.org/2001/XMLSchema-instance"
+ version="5.0" xmlns:xl="http://www.w3.org/1999/xlink" xmlns:xi="http://www.w3.org/2001/XInclude"
+ xsi:schemaLocation="http://docbook.org/ns/docbook ../../../content/dtd/docbook.xsd"
+ xmlns="http://docbook.org/ns/docbook">
+ <title>The Sales Invoice help screen</title>
+ <para>The Sales Invoice sub menu is used to specify the default account
+  to be used for the individual line items that appear on a Sales
+  Invoice. The items are identified by a line description which can be
+  mapped to a specific general ledger account. Sales invoices can be
+  made up of a variety of items as well as the product that is being
+  sold (eg discounts, promotions, work effort or labour costs etc). The
+  majority of businesses will want to track these type of items
+  separately in the general ledger and this screen will allow this type
+  of setup.</para>
+ <para>This setup will translate to one side of the journal entry only.
+ </para>
+ <para>A key mapping used is linked directly to the Product Type (eg
+  Invoice Digital Good Item, Invoice Finished Good Item, Invoice
+  Finished/Digital Good Item....). This controls where the sales revenue
+  received from the sale of the product is stored in the general ledger
+ </para>
+ <para>Only a limited number of general ledger accounts that are
+  available to be mapped. Currently this is 7 and limited to the
+  accounts that have been assigned to the organisation from the Global
+  Chart of Accounts that have a 'GL Account Class Id' = 'Revenue' (NOTE:
+  You will see that Discounts on Sales is not available to be selected
+  because it's GL Account Class Id = 'Cost of Goods Sold Expense'. It
+  appears as a default because it is setup in the Global GL settings
+  that doesnt seem to have any limitations of the account.)</para>
+ <para>IMPORTANT: This screen is one of the screens where the default
+  entries that are displayed here are entered via the Global GL Settings
+  under the sub menu 'Invoice Item Type'. This screen allows users to
+  override the global settings for the Sales Invoice item type. An
+  example of why this could be necessary could be that a company many
+  want to isolate the sales reporting of a specific department or
+  business unit separately (eg subledgers etc) but still have the option
+  of a 'catch all' global general ledger account.</para>
+ <para>If an override account is added it will appear in the Override GL
+  Account column on the screen.</para>
+ <para>The only mapping that seems a bit out of place here is Sales Tax.
+  It is blank because Sales Tax is setup using Tax Authorities so dont
+  know why you would want to override the Sales Tax account to a Sales
+  Revenue Account.</para>
+ <para>NOTE: Also need to highlight that in the Global Settings it uses
+  the ENUM description to select the item and there are duplicate
+  descriptions between the Sales Invoice and the Purchase Invoice. Not
+  too much of a problem here but it does cause problems in Agreements
+  when setting up things like Commissions based on line items as you
+  cant tell the difference between the description of a Sales Invoice
+  item called 'Invoice Adjustment' and a Purchase Invoice item called
+  'Invoice Adjustment' ..... except by trial and error</para>
+ <para>How the Sales Invoice mappings are used is best shown by an
+  example. A very simple description of an online Sales Order Process
+  could be as follows:</para>
+ <orderedlist>
+  <listitem>
+   <para>Customer Orders a Product (and Creates a Sales Order)</para>
+  </listitem>
+  <listitem>
+   <para>Customer Pays for Product (via Credit Card, Internet Banking
+    etc)</para>
+  </listitem>
+  <listitem>
+   <para>Vendor confirms Payment and Dispatches the Product to the
+    Customer</para>
+  </listitem>
+ </orderedlist>
+ <para>Let's focus on the second part step of 3 in more detail.</para>
+ <itemizedlist>
+  <listitem>
+   <para>The vendor has verified that the customer payment has been
+    received</para>
+  </listitem>
+  <listitem>
+   <para>In OFBiz Order Manager they will then look up the relevant
+    Sales Order and then click the 'Quick Ship Entire Order' button to
+    log the dispatch of the order in the system</para>
+  </listitem>
+  <listitem>
+   <para>The 'Quick Ship Entire Order' button is a trigger for an
+    'automatic' accounting transaction</para>
+  </listitem>
+  <listitem>
+   <para>The transaction type that is triggered is called 'Sales
+    Invoice' </para>
+  </listitem>
+ </itemizedlist>
+ <para>Transaction Type: Sales Invoice DR 120000 Accounts Receivable, DR
+  410000 Discounts on Sales, DR 400000 Sales, CR 22????? Sales Tax
+  Collected </para>
+ <para>DR Sales is used for item promotions where product cost is simply
+  reversed. Only order promotions are coded to Discounts. The Sales Tax
+  account will be dependent on your sales tax setup. The demo data posts
+  to tax accounts by US state.</para>
+ <para>One of the CR (or Credit) entries for the Sales Invoice
+  transaction is created using the Sales mapping defined here in the
+  Sales Invoice (and the other is created another GL Account default for
+  'Tax Authority GL Accounts')</para>
+ <para>All of the the DR (or Debit) entries for the Sales Invoice
+  transaction (except for Accounts Receivable which is comes from the GL
+  Account Type defaults) are created using the mappings defined here in
+  the Sales Invoice</para>
+ <section>
+  <title>How do I add a Sales Invoice override mapping?</title>
+  <para>By default there are no Sales Invoice override mappings that are
+   configured as part of the OFBiz demo data.</para>
+  <orderedlist>
+   <listitem>
+    <para>Select the 'Invoice Item Type' from the drop down list</para>
+   </listitem>
+   <listitem>
+    <para>Select the ' Override Revenue GL Account Id' to map it to from
+     the drop down list</para>
+   </listitem>
+   <listitem>
+    <para>Press the 'Save' button</para>
+   </listitem>
+   <listitem>
+    <para>The new mapping will be displayed in the 'Override GL Account'
+     column in the list at the bottom of the screen</para>
+   </listitem>
+  </orderedlist>
+ </section>
+ <section>
+  <title>How do I update a Sales Invoice override mapping?</title>
+  <para>An existing Sales Invoice override mapping cannot be updated but
+   needs to be removed and a new mapping added. If you try to add an
+   override to an item that already has an override you will get a
+   duplicate record error message.</para>
+ </section>
+ <section>
+  <title>How do I remove a Sales Invoice override mapping?</title>
+  <para>NOTE: Only the override mapping can be deleted. The default
+   mapping record cannot be deleted here (even though the Remove button
+   is displayed next to it!)</para>
+  <orderedlist>
+   <listitem>
+    <para>Locate the entry that needs the override deleted in the list
+     of Sales Invoice override mappings</para>
+   </listitem>
+   <listitem>
+    <para>Press the 'Remove' button next to the entry</para>
+   </listitem>
+   <listitem>
+    <para>he override mapping will be removed from the 'Override GL
+     Account' column of the entry</para>
+   </listitem>
+  </orderedlist>
+ </section>
+</section>
\ No newline at end of file

Propchange: ofbiz/trunk/applications/accounting/data/helpdata/HELP_ACCOUNTING_GlAccountSalInvoice.xml
------------------------------------------------------------------------------
    svn:eol-style = native

Propchange: ofbiz/trunk/applications/accounting/data/helpdata/HELP_ACCOUNTING_GlAccountSalInvoice.xml
------------------------------------------------------------------------------
    svn:keywords = Date Rev Author URL Id

Propchange: ofbiz/trunk/applications/accounting/data/helpdata/HELP_ACCOUNTING_GlAccountSalInvoice.xml
------------------------------------------------------------------------------
    svn:mime-type = text/xml

Added: ofbiz/trunk/applications/accounting/data/helpdata/HELP_ACCOUNTING_GlAccountTypeDefaults.xml
URL: http://svn.apache.org/viewvc/ofbiz/trunk/applications/accounting/data/helpdata/HELP_ACCOUNTING_GlAccountTypeDefaults.xml?rev=897392&view=auto
==============================================================================
--- ofbiz/trunk/applications/accounting/data/helpdata/HELP_ACCOUNTING_GlAccountTypeDefaults.xml (added)
+++ ofbiz/trunk/applications/accounting/data/helpdata/HELP_ACCOUNTING_GlAccountTypeDefaults.xml Sat Jan  9 09:09:27 2010
@@ -0,0 +1,158 @@
+<?xml version="1.0" encoding="UTF-8"?>
+<!--
+Licensed to the Apache Software Foundation (ASF) under one or more
+contributor license agreements. See the NOTICE file distributed with
+this work for additional information regarding copyright ownership.
+The ASF licenses this file to you under the Apache License, Version
+2.0 (the "License"); you may not use this file except in compliance
+with the License. You may obtain a copy of the License at
+http://www.apache.org/licenses/LICENSE-2.0 Unless required by
+applicable law or agreed to in writing, software distributed under the
+License is distributed on an "AS IS" BASIS, WITHOUT WARRANTIES OR
+CONDITIONS OF ANY KIND, either express or implied. See the License for
+the specific language governing permissions and limitations under the
+License.
+ -->
+<section xmlns:xsi="http://www.w3.org/2001/XMLSchema-instance"
+ version="5.0" xmlns:xl="http://www.w3.org/1999/xlink" xmlns:xi="http://www.w3.org/2001/XInclude"
+ xsi:schemaLocation="http://docbook.org/ns/docbook ../../../content/dtd/docbook.xsd"
+ xmlns="http://docbook.org/ns/docbook">
+ <title>The GL Account Type Defaults help screen</title>
+ <para>The GL Account Defaults screens are are method to setup rules
+  that are used to translate business transactions into accounting
+  transactions. It currently is made up of 12 sub menus that can be used
+  to map various transaction type codes to a specific general ledger
+  account</para>
+ <para>Accounting transactions are made up of a Debit Entry and a Credit
+  Entry. The GL Account defaults screens help map which accounts are to
+  be used to generate a each part of the transaction. This means that
+  certain mappings will be used to generate the Debit (or DR) entry part
+  of the transaction and others used to generate the Credit (or CR)
+  entry part of the transaction.</para>
+ <para>NOTE: Many of the accounting transactions are generated
+  'automatically' (or in the background) using the the accounting
+  services SECAS / EECAS. </para>
+ <para>The GL Account Type is used to specify the default account that
+  certain transactions (eg Accounts Payable, Accounts Receivable, etc)
+  are posted to. An accounting transaction (or journal entry) is made up
+  of two parts - a Debit Entry and a Credit Entry that balance each
+  other. The GL Account Type is used to translate one side of the
+  journal entry. </para>
+ <para>GL Account Types are stored in Entity GLAccountType which can be
+  viewed via Entity Data Maintenance in the Webtools menu. There are
+  currently 57 different GL Account Types that are part of the OFBiz
+  demo data but only 19 of these are setup as mappings</para>
+ <para>How the GL Account Type is used is best shown by an example. A
+  very simple description of an online Sales Order Process could be as
+  follows:</para>
+ <orderedlist>
+  <listitem>
+   <para>Customer Orders a Product (and Creates a Sales Order)</para>
+  </listitem>
+  <listitem>
+   <para>Customer Pays for Product (via Credit Card, Internet Banking
+    etc)</para>
+  </listitem>
+  <listitem>
+   <para>Vendor confirms Payment and Dispatches the Product to the
+    Customer</para>
+  </listitem>
+ </orderedlist>
+ <para>Let's focus on the first part step of 3 in more detail.</para>
+ <itemizedlist>
+  <listitem>
+   <para>The vendor has checked their bank statement and seen that the
+    customer has paid</para>
+  </listitem>
+  <listitem>
+   <para>In OFBiz Order Manager they will then look up the relevant
+    Sales Order and then click the 'Receive Payment' button to log the
+    payment in the system</para>
+  </listitem>
+  <listitem>
+   <para>The 'Receive Payment' button is a trigger for an 'automatic'
+    accounting transaction</para>
+  </listitem>
+  <listitem>
+   <para>The transaction type that is triggered is called 'Incoming
+    Payment'</para>
+  </listitem>
+  <listitem>
+   <para>The accounting entries generated are: DR 112000 Undeposited
+    Funds , CR 120000 Accounts Receivable </para>
+  </listitem>
+ </itemizedlist>
+ <para>The CR (or Credit) entry for the transaction is created by the GL
+  Acccount Type mapping for 'Accounts Receivable' (which by using the
+  demo data default will go the 120000 Accounts Receivable)</para>
+ <para>The DR (or Debit) entry for the transaction is created by a
+  different GL Account default, the Payment Method Id / GL Account Id
+  mapping (eg Cash is setup as 112000 Undeposited Receipts)</para>
+ <section>
+  <title>How do I create a new GL Account Type default mapping?</title>
+  <para>There are currently 57 different GL Account Types that come as
+   part of the demo data with OFBiz. This should be enough to manage the
+   vast majority of business transactions. These instructions show how
+   to add a mapping using the default data</para>
+  <orderedlist>
+   <listitem>
+    <para>Select the 'GL Account Type Id' from the drop down list</para>
+   </listitem>
+   <listitem>
+    <para>Select the 'GL Account' to map it to from the drop down list
+    </para>
+   </listitem>
+   <listitem>
+    <para>Press the 'Save' button</para>
+   </listitem>
+   <listitem>
+    <para>The new GL Account Type mapping is displayed in the list at
+     the bottom of the screen </para>
+   </listitem>
+  </orderedlist>
+  <para>NOTE: If none of the demo data GL Account Types are sufficient
+   then new ones can be added using Entity Data Maintenance and the
+   entity 'GLAccountType' in the Webtools menu.</para>
+ </section>
+ <section>
+  <title>How do I update a GL Account Type default mapping?</title>
+  <para>A GL Account Type mapping cannot be updated directly but needs
+   to be removed then re-created. If you try to update an existing entry
+   you will get an 'duplicate key' error message.</para>
+  <orderedlist>
+   <listitem>
+    <para>Press the 'Remove' button next to the entry that you want to
+     update</para>
+   </listitem>
+   <listitem>
+    <para>The entry is removed from the list of entries displayed</para>
+   </listitem>
+   <listitem>
+    <para>Select the 'GL Account Type Id' from the drop down list</para>
+   </listitem>
+   <listitem>
+    <para>Select the updated 'GL Account' to map it to from the drop
+     down list</para>
+   </listitem>
+   <listitem>
+    <para>Press the 'Save' button</para>
+   </listitem>
+   <listitem>
+    <para>The new GL Account mapping is displayed in the list at the
+     bottom of the screen</para>
+   </listitem>
+  </orderedlist>
+ </section>
+ <section>
+  <title>How do I delete a GL Account Type default mapping?</title>
+  <orderedlist>
+   <listitem>
+    <para>Press the 'Remove' button next to the entry that you want to
+     delete</para>
+   </listitem>
+   <listitem>
+    <para>The entry is removed from the list of entries displayed</para>
+   </listitem>
+  </orderedlist>
+ </section>
+</section>
\ No newline at end of file

Propchange: ofbiz/trunk/applications/accounting/data/helpdata/HELP_ACCOUNTING_GlAccountTypeDefaults.xml
------------------------------------------------------------------------------
    svn:eol-style = native

Propchange: ofbiz/trunk/applications/accounting/data/helpdata/HELP_ACCOUNTING_GlAccountTypeDefaults.xml
------------------------------------------------------------------------------
    svn:keywords = Date Rev Author URL Id

Propchange: ofbiz/trunk/applications/accounting/data/helpdata/HELP_ACCOUNTING_GlAccountTypeDefaults.xml
------------------------------------------------------------------------------
    svn:mime-type = text/xml

Added: ofbiz/trunk/applications/accounting/data/helpdata/HELP_ACCOUNTING_GlAccountTypePaymentType.xml
URL: http://svn.apache.org/viewvc/ofbiz/trunk/applications/accounting/data/helpdata/HELP_ACCOUNTING_GlAccountTypePaymentType.xml?rev=897392&view=auto
==============================================================================
--- ofbiz/trunk/applications/accounting/data/helpdata/HELP_ACCOUNTING_GlAccountTypePaymentType.xml (added)
+++ ofbiz/trunk/applications/accounting/data/helpdata/HELP_ACCOUNTING_GlAccountTypePaymentType.xml Sat Jan  9 09:09:27 2010
@@ -0,0 +1,66 @@
+<?xml version="1.0" encoding="UTF-8"?>
+<!--
+Licensed to the Apache Software Foundation (ASF) under one or more
+contributor license agreements. See the NOTICE file distributed with
+this work for additional information regarding copyright ownership.
+The ASF licenses this file to you under the Apache License, Version
+2.0 (the "License"); you may not use this file except in compliance
+with the License. You may obtain a copy of the License at
+http://www.apache.org/licenses/LICENSE-2.0 Unless required by
+applicable law or agreed to in writing, software distributed under the
+License is distributed on an "AS IS" BASIS, WITHOUT WARRANTIES OR
+CONDITIONS OF ANY KIND, either express or implied. See the License for
+the specific language governing permissions and limitations under the
+License.
+-->
+<section xmlns:xsi="http://www.w3.org/2001/XMLSchema-instance"
+    version="5.0" xmlns:xl="http://www.w3.org/1999/xlink" xmlns:xi="http://www.w3.org/2001/XInclude"
+    xsi:schemaLocation="http://docbook.org/ns/docbook ../../../content/dtd/docbook.xsd"
+    xmlns="http://docbook.org/ns/docbook">
+    <title>The Payment Type GL Account Type help screen</title>
+     <para>The Payment Type GL Account Type Id is used to translate (or map) the different payment types to a specific GL Account Type Id. The GL Account Type Id is then used via the 'GL Account Type Id' defaults to translate to one side of a journal entry.</para>
+    <para>NOTE: This GL Account default is used to link to another one of the GL Account defaults.</para>
+    <para>A Payment Type is just a way to categorize transactions. Examples of Payment Types could be as follows:</para>
+    <itemizedlist>
+    <listitem><para>Commission Payments</para></listitem>
+    <listitem><para>Customer Payments</para></listitem>
+    <listitem><para>Vendor (or Supplier) Payments</para></listitem>
+    <listitem><para>Customer Refunds</para></listitem>
+    <listitem><para>Customer Prepayments or Deposits</para></listitem>
+    </itemizedlist>
+    <para>These payment types can then be mapped to the required account type in the Chart of Account. Examples of these type of mappings could be as follows:</para>
+    <itemizedlist>
+    <listitem><para>Customer Payments are mapped to Account Receivable </para></listitem>
+    <listitem><para>Vendor (or Supplier) Payment are mapped to Account Payable</para></listitem>
+    <listitem><para>Customer Refunds are mapped to Customer Credits</para></listitem>
+    </itemizedlist>
+    <section>
+    <title>How do I add a Payment Type / GL Account Type Id mapping?</title>
+    <para>There are currently 14 different Payment Type / GL Account Types mappings that come as part of the demo data with OFBiz and should cover a good variety of payment related transactions.</para>
+    <orderedlist>
+    <listitem><para>Select the 'Payment Type Id' from the drop down list</para></listitem>
+    <listitem><para>Select the 'GL Account Type Id' to map it to from the drop down list</para></listitem>
+    <listitem><para>Press the 'Save' button</para></listitem>
+    <listitem><para>The new 'Payment Type / GL Account Type' mapping is displayed in the list at the bottom of the screen</para></listitem>
+    </orderedlist>
+    </section>
+    <section>
+    <title>How do I update a Payment Type / GL Account Type Id mapping?</title>
+    <para>A Payment Type / GL Account Type mapping cannot be updated directly but needs to be removed then re-created. If you try to update an existing entry you will get an 'duplicate key' error message.</para>
+    <orderedlist>
+    <listitem><para>Press the 'Remove' button next to the entry that you want to update</para></listitem>
+    <listitem><para>The entry is removed from the list of entries displayed</para></listitem>
+    <listitem><para>Select the 'Payment Type Id' from the drop down list</para></listitem>
+    <listitem><para>Select the updated 'GL Account Type Id' to map it to from the drop down list</para></listitem>
+    <listitem><para>Press the 'Save' button</para></listitem>
+    <listitem><para>The new 'Payment Type / GL Account Type' mapping is displayed in the list at the bottom of the screen</para></listitem>
+    </orderedlist>
+    </section>
+    <section>
+    <title>How do I remove a Payment Type / GL Account Type Id mapping?</title>
+    <orderedlist>
+    <listitem><para>Press the 'Remove' button next to the entry that you want to delete</para></listitem>
+    <listitem><para>The entry is removed from the list of entries displayed</para></listitem>
+    </orderedlist>
+    </section>
+</section>
\ No newline at end of file

Propchange: ofbiz/trunk/applications/accounting/data/helpdata/HELP_ACCOUNTING_GlAccountTypePaymentType.xml
------------------------------------------------------------------------------
    svn:eol-style = native

Propchange: ofbiz/trunk/applications/accounting/data/helpdata/HELP_ACCOUNTING_GlAccountTypePaymentType.xml
------------------------------------------------------------------------------
    svn:keywords = Date Rev Author URL Id

Propchange: ofbiz/trunk/applications/accounting/data/helpdata/HELP_ACCOUNTING_GlAccountTypePaymentType.xml
------------------------------------------------------------------------------
    svn:mime-type = text/xml

Added: ofbiz/trunk/applications/accounting/data/helpdata/HELP_ACCOUNTING_ListCompanies.xml
URL: http://svn.apache.org/viewvc/ofbiz/trunk/applications/accounting/data/helpdata/HELP_ACCOUNTING_ListCompanies.xml?rev=897392&view=auto
==============================================================================
--- ofbiz/trunk/applications/accounting/data/helpdata/HELP_ACCOUNTING_ListCompanies.xml (added)
+++ ofbiz/trunk/applications/accounting/data/helpdata/HELP_ACCOUNTING_ListCompanies.xml Sat Jan  9 09:09:27 2010
@@ -0,0 +1,28 @@
+<?xml version="1.0" encoding="UTF-8"?>
+<!--
+Licensed to the Apache Software Foundation (ASF) under one or more
+contributor license agreements. See the NOTICE file distributed with
+this work for additional information regarding copyright ownership.
+The ASF licenses this file to you under the Apache License, Version
+2.0 (the "License"); you may not use this file except in compliance
+with the License. You may obtain a copy of the License at
+http://www.apache.org/licenses/LICENSE-2.0 Unless required by
+applicable law or agreed to in writing, software distributed under the
+License is distributed on an "AS IS" BASIS, WITHOUT WARRANTIES OR
+CONDITIONS OF ANY KIND, either express or implied. See the License for
+the specific language governing permissions and limitations under the
+License.
+ -->
+<section xmlns:xsi="http://www.w3.org/2001/XMLSchema-instance"
+ version="5.0" xmlns:xl="http://www.w3.org/1999/xlink" xmlns:xi="http://www.w3.org/2001/XInclude"
+ xsi:schemaLocation="http://docbook.org/ns/docbook ../../../content/dtd/docbook.xsd"
+ xmlns="http://docbook.org/ns/docbook">
+ <title>The Available Internal Organizations help screen</title>
+ <para>The default screen shows a list of Party Groups that have the
+  role of 'Internal Organization' associated with them. If you have
+  installed the demo data then the default company 'Company' as well as
+  departments / business units and regional subsidiaries will be
+  displayed.</para>
+ <para>For each 'Internal Organization' there is the ability to set the
+  currency, fiscal periods and invoice prefixes.</para>
+</section>
\ No newline at end of file

Propchange: ofbiz/trunk/applications/accounting/data/helpdata/HELP_ACCOUNTING_ListCompanies.xml
------------------------------------------------------------------------------
    svn:eol-style = native

Propchange: ofbiz/trunk/applications/accounting/data/helpdata/HELP_ACCOUNTING_ListCompanies.xml
------------------------------------------------------------------------------
    svn:keywords = Date Rev Author URL Id

Propchange: ofbiz/trunk/applications/accounting/data/helpdata/HELP_ACCOUNTING_ListCompanies.xml
------------------------------------------------------------------------------
    svn:mime-type = text/xml

Added: ofbiz/trunk/applications/accounting/data/helpdata/HELP_ACCOUNTING_ListGlAccountOrganization.xml
URL: http://svn.apache.org/viewvc/ofbiz/trunk/applications/accounting/data/helpdata/HELP_ACCOUNTING_ListGlAccountOrganization.xml?rev=897392&view=auto
==============================================================================
--- ofbiz/trunk/applications/accounting/data/helpdata/HELP_ACCOUNTING_ListGlAccountOrganization.xml (added)
+++ ofbiz/trunk/applications/accounting/data/helpdata/HELP_ACCOUNTING_ListGlAccountOrganization.xml Sat Jan  9 09:09:27 2010
@@ -0,0 +1,138 @@
+<?xml version="1.0" encoding="UTF-8"?>
+<!--
+Licensed to the Apache Software Foundation (ASF) under one or more
+contributor license agreements. See the NOTICE file distributed with
+this work for additional information regarding copyright ownership.
+The ASF licenses this file to you under the Apache License, Version
+2.0 (the "License"); you may not use this file except in compliance
+with the License. You may obtain a copy of the License at
+http://www.apache.org/licenses/LICENSE-2.0 Unless required by
+applicable law or agreed to in writing, software distributed under the
+License is distributed on an "AS IS" BASIS, WITHOUT WARRANTIES OR
+CONDITIONS OF ANY KIND, either express or implied. See the License for
+the specific language governing permissions and limitations under the
+License.
+ -->
+<section xmlns:xsi="http://www.w3.org/2001/XMLSchema-instance"
+ version="5.0" xmlns:xl="http://www.w3.org/1999/xlink" xmlns:xi="http://www.w3.org/2001/XInclude"
+ xsi:schemaLocation="http://docbook.org/ns/docbook ../../../content/dtd/docbook.xsd"
+ xmlns="http://docbook.org/ns/docbook">
+ <title>The Chart of Accounts help screen</title>
+ <para>OFBiz comes with a master template for a very comprehensive chart
+  of accounts. This can be found in 'Global GL Defaults' under the
+  'Accounting' tab.</para>
+ <para>A couple of points to note</para>
+ <itemizedlist>
+  <listitem>
+   <para>you do not need to use all the accounts defined in this master
+    template (but it may be simpler to look for the accounts that you
+    can use or rename)</para>
+  </listitem>
+  <listitem>
+   <para>you can create your own additional accounts if you dont want to
+    use the ones in the master template</para>
+  </listitem>
+ </itemizedlist>
+ <para>The chart of accounts for the default organisation (Company) is
+  built up by selecting the accounts that you want to use from the
+  global chart of accounts master template. This means that if you want
+  to create a new account then you need to create it first in the Global
+  Chart of Accounts and then link (or assign) it to the chart of
+  accounts for Company.</para>
+ <para>Details of the Chart of Accounts can be exported as a CSV file or
+  PDF using the buttons displayed.</para>
+ <para>IMPORTANT NOTE: You need to be careful if you do decide to create
+  your own accounts that they contain all the details required and that
+  they are linked into the relevant configuation for the setup of the GL
+  defaults. This means that if you change an account (eg Inventory) to
+  one of your own - you need to check the GL defaults setup and replace
+  any reference to the Inventory account to the one you have created.
+ </para>
+ <para>This Chart of Accounts screen is used to define the list of
+  accounts (or chart) that will be actively used by the company.For
+  example the Global chart of accounts may contain 100 different
+  accounts but only 20 need to be used for your specific business. This
+  means the you need only to create assignments to the accounts that you
+  actively want to use.</para>
+ <para>The Chart of Accounts is a mixture of business needs (ie being
+  able to track the information you need for your business) and tax
+  requirements (i.e. legal or government requirements necessary for
+  operating a business). The type of Chart that you setup will be
+  dependent of your business type.</para>
+ <section>
+  <title>How do I create a Chart of Accounts?</title>
+  <para>As mentioned above the chart of accounts for the default
+   organisation (Company) is built up by selecting the accounts that you
+   want to use from the global chart of accounts master template. This
+   means that if you want to create a new account then you need to
+   create it first in the Global Chart of Accounts and then link (or
+   assign) it to the chart of accounts for Company. By creating an
+   assignment to an account it is then added to the Chart of Accounts.
+  </para>
+  <orderedlist>
+   <listitem>
+    <para>Select the account Gl Account Id that you need from the drop
+     down box</para>
+   </listitem>
+   <listitem>
+    <para>Press the 'Create Assignment' button</para>
+   </listitem>
+   <listitem>
+    <para>The account is added to the Chart of Account</para>
+   </listitem>
+  </orderedlist>
+ </section>
+ <section>
+  <title>How do I update a Chart of Accounts?</title>
+  <para>Updating the Chart of Accounts will involve either creating a
+   new assignment or removing an existing one. A new assignment is
+   created using the instructions above. The added complication may be
+   that the account that you need does not exist in the Global Chart of
+   Accounts. As mentioned above it will need to be created and then
+   linked.</para>
+  <para>See the instructions below to remove an existing account
+   assignment. </para>
+  <para>NOTE: If a completely new account is required that does not
+   already exist as part of the Global Chart of Accounts template then
+   it will need to be created as part of the Global template first
+   before it can be used as an assignment in the Organisation Chart of
+   Accounts.</para>
+ </section>
+ <section>
+  <title>How do I delete a Chart of Accounts?</title>
+  <para>Accounts are not deleted from the Chart of Accounts - they are
+   simply no longer selected to be used.</para>
+  <para>It is important that you do not remove accounts that are active
+   and have already been used for transactions. Even if the net balance
+   of the account is zero then from an audit perspective then you should
+   not be removing accounts.</para>
+  <para>You should only be looking to remove accounts that have not been
+   used. To un-link or un-assign accounts from the default company then
+   use the Entity Data Maintenance from the Webtools menu. Look for the
+   entity 'GlAccountOrganization' and delete the record to remove the
+   link.</para>
+ </section>
+ <section>
+  <title>How do I update the details for an account in the Chart of
+   Accounts?</title>
+  <para>Details of the accounts that make up the Chart of Accounts can
+   be accessed from this screen. </para>
+  <orderedlist>
+   <listitem>
+    <para>Click on the 'GL Account Id' of the account required</para>
+   </listitem>
+   <listitem>
+    <para>The 'Edit GL Account' screen is displayed showing the details
+     of the account selected (NOTE:This screen is also accessible via
+     'Global GL Settings / Chart of Account / Navigate Accounts '</para>
+   </listitem>
+   <listitem>
+    <para>Amend the fields required (NOTE: The GL Account Id and Posted
+     Balance fields cannot be amended)</para>
+   </listitem>
+   <listitem>
+    <para>Press the 'Update' button </para>
+   </listitem>
+  </orderedlist>
+ </section>
+</section>
\ No newline at end of file



Mime
View raw message