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From "Mattmann, Chris A (388J)" <>
Subject Re: [lucy-dev] Last minute tasks before inaugural release
Date Tue, 31 May 2011 04:41:10 GMT
Haha, thanks Marvin for making it clear :-)

I can get distracted, that's for sure!

I'll wait for the "go ahead" for release announcements, but that shouldn't block me pushing
out the bits to the mirrors, which I'll do. As the RM for the release though I'd like to send
the announcement to, and, which is pretty
std practice. All of the other stuff, is icing on the cake, and can be further coordinated.


On May 30, 2011, at 9:11 PM, Marvin Humphrey wrote:

> Greets,
> I'm putting this at the top so it's obvious: 
> Chris Mattmann, can you please hold off on sending out release announcements
> until the issues in this email are addressed?
> ...
> So, having gotten a bee in my bonnet about fixing the Windows build today, I
> didn't get to a couple other things that need to be taken care of in advance
> of our imminent release.
> The multi-page website is nearly finished.  Please take a look:
> It needs two more things:
>  * A real downloads page which conforms to
>   <>.  This has to get
>   done before Chris can modify any links on it.  :)
>  * Autogenerated documentation for 0.1.0.  I anticipate getting something
>    bare-bones staged using Pod::Simple::XHTML by noon PST tomorrow.
> The other tasks we need to take care of are:
>  * Drafting a release announcement.
>  * Coordinating with the Apache Public Relations Committee (?)
>  * Deciding where to publish the announcement.
> It seems to me that a brief announcement is OK.  Here's a sketch:
>    Title: Announcing Apache Lucy 0.1.0 (incubating)
>    We are pleased to annouce the inaugural release of Apache Lucy™, version
>    0.1.0!
>    Apache Lucy is full-text search engine library written in C and targeted
>    at dynamic languages.  The inaugural release provides Perl bindings.
>    Lucy is a "loose C" port of Apache Lucene™, a search engine library for
>    Java -- it is similar in purpose to Lucene, but designed to take advantage
>    of C's unique capabilities.
>    For more information, please visit the Apache Lucy website:
>    Disclaimer:
>        Apache Lucy is an effort undergoing incubation at The Apache Software
>        Foundation (ASF), sponsored by the Apache Incubator. Incubation is
>        required of all newly accepted projects until a further review
>        indicates that the infrastructure, communications, and decision making
>        process have stabilized in a manner consistent with other successful
>        ASF projects.  While incubation status is not necessarily a reflection
>        of the completeness or stability of the code, it does indicate that
>        the project has yet to be fully endorsed by the ASF.
>    Regards, 
>    The Apache Lucy development team:
>        Chris Hostetter
>        Marvin Humphrey 
>        Peter Karman 
>        Nathan Kurz 
>        Chris Mattmann 
>        Mike McCandless 
>        Upayavira 
>        David E. Wheeler 
>        Simon Willnauer
> With regards to the Apache Public Relations Committee, I'm referring to this
> directive:
>    Podlings MUST coordinate with the Apache Public Relations Committee on all
>    publicity activities by a podling.
>    The open source space can be difficult to negotiate even for experienced
>    professionals. The Apache Public Relations Committee understands this
>    space and it is in the best interests of all that they are consulted.
> I skimmed this document before, but it hadn't sunk in that it was A) official
> policy and B) so severe.  I'm a little confused as to how constrained we are,
> as I don't recall having seen any discussions on general@incubator.a.o on the
> subject in the last year.
> I was thinking I'd publish the announcement on three forums:
>    *
>    * The Portland Perl Mongers list (where KinoSearch was first announced
>      back in late 2004!)
>    * The San Diego Perl Mongers list.
> (I encourage others to lay claim to any of those -- in which case I'll step
> aside.)
> Provided that the Apache PRC approves, I suppose.  It does look like we need
> to run things by them:
>    This section was put in place to avoid companies making PR out of simply
>    contributing code to Apache and then abandoning the project, having gotten
>    "free" PR.
>    But once a podling has jumped through the release hoops, it's considered
>    proper to announce the milestone.
>> Do I have to run them past someone?
>    Yes, the PRC at apache dot org needs to approve all announcements. You can
>    contact them (us) any time for assistance (but you will probably have to
>    write the press release yourselves). 
> While I'm as excited as anyone, it's best not to rush things.  Handling
> publicity well so that you give a professional impression is important.
>    * It would be nice if all announcements went out the same day.
>    * It would be nice if CPAN artifacts were already available when
>      interested Perl people recieve announcements.
>    * The website must be ready, including working download links.
>    * Etc.
> Marvin Humphrey

Chris Mattmann, Ph.D.
Senior Computer Scientist
NASA Jet Propulsion Laboratory Pasadena, CA 91109 USA
Office: 171-266B, Mailstop: 171-246
Adjunct Assistant Professor, Computer Science Department
University of Southern California, Los Angeles, CA 90089 USA

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