+ The first stage of the process is that the result of the vote thread should be + carbon copied to the pmc list by the existing committer who will be executing + the required process. An email should be sent to the prospected committer offering + them committership preferrable with the from header set to an offical apache.org email address + and the reply-to header set to + pmc at jakarta.apache.org so that the reply is recorded on that list. + Note that non-pmc members will need to add a additional reply-to header so that they receive a copy. + This is an + example offer letter:

- Once there are 3 positive votes and the response to the above letter - has been received, someone from the project community who already has - commit access should send email to: root at apache.org - that the account should be created. The following information - must be included in the email: -

- Once the account has been requested, the new Committer should be sent an - acknowledgement that the account is being processed and that he or she is - now an official member of the Project. Here is an example acknowledgement - letter. + Once a positive acknowledgement has been received, the new Committer should be sent an + acknowledgement. This acknowledgement is a good time to ask for their preferred + ASF user name. + Here is an example acknowledgement letter.

@@ -324,36 +308,16 @@

   Dear Committer,
   
  -Thank you for accepting our invitation. Your account is being setup.
  -The username and initial password will arrive under separate cover.
  +Thank you for accepting our invitation.
   
   If you have not already done so, please sure to submit the
   Contributor License Agreement to the Apache Software Foundation
  -<http://jakarta.apache.org/site/agreement.html>.
  +<http://www.apache.org/licenses/index.html#clas>.
   
  -Once the Contributor License Agreement is submitted, please also send
  -an email to asf at jaguNET.com with the following information
  -(please cut and paste to return format):
  -
  -Name: {your name}
  -Email: {your email address the ASF lists}
  -Projects: {comma separated list of ASF projects to which you have
  -commit access}
  -Key: {a blank line followed by your key}
  -
  -For example:
  -
  -Name: Joe Foobar
  -Email: joe@byteme.com
  -Projects: Tomcat, httpd
  -Key:
  -adklajdAL()@ N*@U)U@()@@ @)U@
  -
  -If you already have a Contributor License Agreement on file, please
  -still send the email to update the ASF records as to your list of
  -projects.
  +Once the Contributor License Agreement is submitted, please reply to me
  +with the your preferred ASF login name.
   
  -Please sure to review the Newbie Committer FAQ
  +Please review the Newbie Committer FAQ
   <http://jakarta.apache.org/site/newbie.html> and the other materials
   on the website that describe your role as a Committer.
   
  @@ -373,6 +337,69 @@

+ Once the preferred ASF login name has been received from the new committer, + an email should be sent to: root at apache.org + requesting that the account be created. A carbon copy must be sent to the + pmc at jakarta.apache.org. It is recommended that your official + apache.org email address be used to send this information. + Failure to follow these instructions may result in the request being delayed or + ignored. + The following information + must be included in the email: +

+ + + + + + + + + + + + + + + + +

  +    {real name} is a new {project name} committer. Please setup his apache.org account.
  +  
  +    Name: {desired apache login}
  +    Email: {committers email address on the ASF lists}
  +    Projects: {comma separated list of ASF projects to which access should be granted}
  +
  +    Vote: {url to vote thread on mailing list archive}
  +

+ The actual account will not be set up until the Contributor License has been received and filed. + This may take a few days so please be patient. +

Note 0: If a committer already has an account on the apache.org server and the committer needs commit access to additional projects, then all 1.13 +72 -60 jakarta-site2/xdocs/site/roles.xml Index: roles.xml =================================================================== RCS file: /home/cvs/jakarta-site2/xdocs/site/roles.xml,v retrieving revision 1.12 retrieving revision 1.13 diff -u -r1.12 -r1.13 --- roles.xml 2 Oct 2003 08:55:47 -0000 1.12 +++ roles.xml 30 Nov 2003 23:27:03 -0000 1.13 @@ -61,9 +61,20 @@ Once a Contributor is nominated, all of the Committers for a subproject will vote. If there are at least 3 positive votes and no negative votes, the Contributor is converted into a Committer and given write - access to the source code repository for that subproject. This is an - example offer letter that should be sent to the volunteer after - 3 positive votes have been received: + access to the source code repository for that subproject. +

+ The first stage of the process is that the result of the vote thread should be + carbon copied to the pmc list by the existing committer who will be executing + the required process. An email should be sent to the prospected committer offering + them committership preferrable with the from header set to anapache.org email address + and the reply-to header set to + pmc at jakarta.apache.org (so that the reply will be recorded on that list). + Note that non-pmc members will need to add a additional reply-to header so that they receive a copy. +