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From rdon...@apache.org
Subject cvs commit: jakarta-site2/xdocs/site roles.xml
Date Sun, 30 Nov 2003 23:27:03 GMT
rdonkin     2003/11/30 15:27:03

  Modified:    docs/site roles.html
               xdocs/site roles.xml
  Log:
  Updated and changed the explaination of the new committer procedure. I'm not sure that it's
right (the way it is now) but correcting this probably means changing the procedure and probably
requires some discussion.
  
  Revision  Changes    Path
  1.87      +84 -57    jakarta-site2/docs/site/roles.html
  
  Index: roles.html
  ===================================================================
  RCS file: /home/cvs/jakarta-site2/docs/site/roles.html,v
  retrieving revision 1.86
  retrieving revision 1.87
  diff -u -r1.86 -r1.87
  --- roles.html	20 Nov 2003 21:40:42 -0000	1.86
  +++ roles.html	30 Nov 2003 23:27:03 -0000	1.87
  @@ -235,9 +235,18 @@
     Once a Contributor is nominated, all of the Committers for a subproject
     will vote. If there are at least 3 positive votes and no negative
     votes, the Contributor is converted into a Committer and given write
  -  access to the source code repository for that subproject. This is an
  -  example offer letter that should be sent to the volunteer after
  -  3 positive votes have been received:
  +  access to the source code repository for that subproject. 
  +  </p>
  +                                                <p>
  +  The first stage of the process is that the result of the vote thread should be
  +  carbon copied to the pmc list by the existing committer who will be executing 
  +  the required process. An email should be sent to the prospected committer offering
  +  them committership preferrable with the from header set to an offical apache.org email
address
  +  and the reply-to header set to
  +  <strong>pmc at jakarta.apache.org</strong> so that the reply is recorded
on that list.
  +  Note that non-pmc members will need to add a additional reply-to header so that they
receive a copy.
  +  This is an
  +  example offer letter:
     </p>
                                                       <div align="left">
       <table cellspacing="4" cellpadding="0" border="0">
  @@ -282,35 +291,10 @@
       </table>
       </div>
                                                   <p>
  -  Once there are 3 positive votes and the response to the above letter
  -  has been received, someone from the project community who already has
  -  commit access should send email to: <strong>root at apache.org</strong>
  -  that the account should be created. The following information
  -  must be included in the email:
  -  </p>
  -                                                <ul>
  -     <li>
  -        The name and email address of the new user.
  -        (ie: John Smith &lt;john.smith.AT.foo.DOT.com&gt;)
  -     </li>
  -     <li>
  -        Suggested account userid. This is optional.
  -        (ie: jmsith)
  -     </li>
  -     <li>
  -        The project that the user should be given access to.
  -        (ie: Jakarta Foo)
  -     </li>
  -     <li>
  -        The results of the votes. In other words, the names and email
  -        addresses of the committers who approved the addition.
  -     </li>
  -  </ul>
  -                                                <p>
  -  Once the account has been requested, the new Committer should be sent an
  -  acknowledgement that the account is being processed and that he or she is
  -  now an official member of the Project. Here is an example acknowledgement
  -  letter.
  +  Once a positive acknowledgement has been received, the new Committer should be sent an
  +  acknowledgement. This acknowledgement is a good time to ask for their preferred 
  +  ASF user name.
  +  Here is an example acknowledgement letter.
     </p>
                                                       <div align="left">
       <table cellspacing="4" cellpadding="0" border="0">
  @@ -324,36 +308,16 @@
         <td bgcolor="#ffffff"><pre>
   Dear Committer,
   
  -Thank you for accepting our invitation. Your account is being setup.
  -The username and initial password will arrive under separate cover.
  +Thank you for accepting our invitation.
   
   If you have not already done so, please sure to submit the
   Contributor License Agreement to the Apache Software Foundation
  -&lt;http://jakarta.apache.org/site/agreement.html&gt;.
  +&lt;http://www.apache.org/licenses/index.html#clas&gt;.
   
  -Once the Contributor License Agreement is submitted, please also send
  -an email to asf at jaguNET.com with the following information
  -(please cut and paste to return format):
  -
  -Name: {your name}
  -Email: {your email address the ASF lists}
  -Projects: {comma separated list of ASF projects to which you have
  -commit access}
  -Key: {a blank line followed by your key}
  -
  -For example:
  -
  -Name: Joe Foobar
  -Email: joe@byteme.com
  -Projects: Tomcat, httpd
  -Key:
  -adklajdAL()@ N*@U)U@()@@ @)U@
  -
  -If you already have a Contributor License Agreement on file, please
  -still send the email to update the ASF records as to your list of
  -projects.
  +Once the Contributor License Agreement is submitted, please reply to me
  +with the your preferred ASF login name.
   
  -Please sure to review the Newbie Committer FAQ
  +Please review the Newbie Committer FAQ
   &lt;http://jakarta.apache.org/site/newbie.html&gt; and the other materials
   on the website that describe your role as a Committer.
   
  @@ -373,6 +337,69 @@
       </tr>
       </table>
       </div>
  +                                                <p>
  +  Once the preferred ASF login name has been received from the new committer, 
  +  an email should be sent to: <strong>root at apache.org</strong>
  +  requesting that the account be created. A carbon copy must be sent to the 
  +  <strong>pmc at jakarta.apache.org</strong>. It is recommended that your official
  +  apache.org email address be used to send this information. 
  +  Failure to follow these instructions may result in the request being delayed or 
  +  ignored.
  +  The following information
  +  must be included in the email:
  +  </p>
  +                                                <ul>
  +     <li>
  +        The name and email address of the new user.
  +        (ie: John Smith &lt;john.smith.AT.foo.DOT.com&gt;);
  +     </li>
  +     <li>
  +        Suggested account userid. This is optional
  +        (ie: jmsith);
  +     </li>
  +     <li>
  +        The project that the user should be given access to
  +        (ie: Jakarta Foo);
  +     </li>
  +     <li>
  +        The results of the votes. In other words, the names and email
  +        addresses of the committers who approved the addition;
  +     </li>
  +  </ul>
  +                                                <p>
  +  Here is a template:
  +  </p>
  +                                                    <div align="left">
  +    <table cellspacing="4" cellpadding="0" border="0">
  +    <tr>
  +      <td bgcolor="#023264" width="1" height="1"><img src="/images/void.gif" width="1"
height="1" vspace="0" hspace="0" border="0"/></td>
  +      <td bgcolor="#023264" height="1"><img src="/images/void.gif" width="1" height="1"
vspace="0" hspace="0" border="0"/></td>
  +      <td bgcolor="#023264" width="1" height="1"><img src="/images/void.gif" width="1"
height="1" vspace="0" hspace="0" border="0"/></td>
  +    </tr>
  +    <tr>
  +      <td bgcolor="#023264" width="1"><img src="/images/void.gif" width="1" height="1"
vspace="0" hspace="0" border="0"/></td>
  +      <td bgcolor="#ffffff"><pre>
  +    {real name} is a new {project name} committer. Please setup his apache.org account.
  +  
  +    Name: {desired apache login}
  +    Email: {committers email address on the ASF lists}
  +    Projects: {comma separated list of ASF projects to which access should be granted}
  +
  +    Vote: {url to vote thread on mailing list archive}
  +  </pre></td>
  +      <td bgcolor="#023264" width="1"><img src="/images/void.gif" width="1" height="1"
vspace="0" hspace="0" border="0"/></td>
  +    </tr>
  +    <tr>
  +      <td bgcolor="#023264" width="1" height="1"><img src="/images/void.gif" width="1"
height="1" vspace="0" hspace="0" border="0"/></td>
  +      <td bgcolor="#023264" height="1"><img src="/images/void.gif" width="1" height="1"
vspace="0" hspace="0" border="0"/></td>
  +      <td bgcolor="#023264" width="1" height="1"><img src="/images/void.gif" width="1"
height="1" vspace="0" hspace="0" border="0"/></td>
  +    </tr>
  +    </table>
  +    </div>
  +                                                <p>
  +  The actual account will not be set up until the Contributor License has been received
and filed.
  +  This may take a few days so please be patient.
  +  </p>
                                                   <p>
     Note 0: If a committer already has an account on the apache.org server
     and the committer needs commit access to additional projects, then all
  
  
  
  1.13      +72 -60    jakarta-site2/xdocs/site/roles.xml
  
  Index: roles.xml
  ===================================================================
  RCS file: /home/cvs/jakarta-site2/xdocs/site/roles.xml,v
  retrieving revision 1.12
  retrieving revision 1.13
  diff -u -r1.12 -r1.13
  --- roles.xml	2 Oct 2003 08:55:47 -0000	1.12
  +++ roles.xml	30 Nov 2003 23:27:03 -0000	1.13
  @@ -61,9 +61,20 @@
     Once a Contributor is nominated, all of the Committers for a subproject
     will vote. If there are at least 3 positive votes and no negative
     votes, the Contributor is converted into a Committer and given write
  -  access to the source code repository for that subproject. This is an
  -  example offer letter that should be sent to the volunteer after
  -  3 positive votes have been received:
  +  access to the source code repository for that subproject. 
  +  </p>
  +  <p>
  +  The first stage of the process is that the result of the vote thread should be
  +  carbon copied to the pmc list by the existing committer who will be executing 
  +  the required process. An email should be sent to the prospected committer offering
  +  them committership preferrable with the <code>from</code> header set to anapache.org
email address
  +  and the <code>reply-to</code> header set to
  +  <strong>pmc at jakarta.apache.org</strong> (so that the reply will be recorded
on that list).
  +  Note that non-pmc members will need to add a additional <code>reply-to</code>
header so that they receive a copy.
  +  </p>
  +  <p>
  +  This is an
  +  example offer letter:
     </p>
   
   <source><![CDATA[
  @@ -92,73 +103,25 @@
   ]]></source>
   
     <p>
  -  Once there are 3 positive votes and the response to the above letter
  -  has been received, someone from the project community who already has
  -  commit access should send email to: <strong>root at apache.org</strong>
  -  that the account should be created. The following information
  -  must be included in the email:
  -  </p>
  -
  -  <ul>
  -     <li>
  -        The name and email address of the new user.
  -        (ie: John Smith &lt;john.smith.AT.foo.DOT.com&gt;)
  -     </li>
  -     <li>
  -        Suggested account userid. This is optional.
  -        (ie: jmsith)
  -     </li>
  -     <li>
  -        The project that the user should be given access to.
  -        (ie: Jakarta Foo)
  -     </li>
  -     <li>
  -        The results of the votes. In other words, the names and email
  -        addresses of the committers who approved the addition.
  -     </li>
  -  </ul>
  -
  -
  -  <p>
  -  Once the account has been requested, the new Committer should be sent an
  -  acknowledgement that the account is being processed and that he or she is
  -  now an official member of the Project. Here is an example acknowledgement
  -  letter.
  +  Once a positive acknowledgement has been received, the new Committer should be sent an
  +  acknowledgement. This acknowledgement is a good time to ask for their preferred 
  +  ASF user name.
  +  Here is an example acknowledgement letter.
     </p>
   
     <source><![CDATA[
   Dear Committer,
   
  -Thank you for accepting our invitation. Your account is being setup.
  -The username and initial password will arrive under separate cover.
  +Thank you for accepting our invitation.
   
   If you have not already done so, please sure to submit the
   Contributor License Agreement to the Apache Software Foundation
  -<http://jakarta.apache.org/site/agreement.html>.
  +<http://www.apache.org/licenses/index.html#clas>.
   
  -Once the Contributor License Agreement is submitted, please also send
  -an email to asf at jaguNET.com with the following information
  -(please cut and paste to return format):
  -
  -Name: {your name}
  -Email: {your email address the ASF lists}
  -Projects: {comma separated list of ASF projects to which you have
  -commit access}
  -Key: {a blank line followed by your key}
  -
  -For example:
  -
  -Name: Joe Foobar
  -Email: joe@byteme.com
  -Projects: Tomcat, httpd
  -Key:
  -adklajdAL()@ N*@U)U@()@@ @)U@
  -
  -If you already have a Contributor License Agreement on file, please
  -still send the email to update the ASF records as to your list of
  -projects.
  +Once the Contributor License Agreement is submitted, please reply to me
  +with the your preferred ASF login name.
   
  -Please sure to review the Newbie Committer FAQ
  +Please review the Newbie Committer FAQ
   <http://jakarta.apache.org/site/newbie.html> and the other materials
   on the website that describe your role as a Committer.
   
  @@ -169,6 +132,55 @@
   The Jakarta Project Management Committee.
   
   ]]></source>
  +
  +  <p>
  +  Once the preferred ASF login name has been received from the new committer, 
  +  an email should be sent to: <strong>root at apache.org</strong>
  +  requesting that the account be created. A carbon copy must be sent to the 
  +  <strong>pmc at jakarta.apache.org</strong>. It is recommended that your official
  +  apache.org email address be used to send this information. 
  +  Failure to follow these instructions may result in the request being delayed or 
  +  ignored.
  +  The following information
  +  must be included in the email:
  +  </p>
  +
  +  <ul>
  +     <li>
  +        The name and email address of the new user.
  +        (ie: John Smith &lt;john.smith.AT.foo.DOT.com&gt;);
  +     </li>
  +     <li>
  +        Suggested account userid. This is optional
  +        (ie: jmsith);
  +     </li>
  +     <li>
  +        The project that the user should be given access to
  +        (ie: Jakarta Foo);
  +     </li>
  +     <li>
  +        The results of the votes. In other words, the names and email
  +        addresses of the committers who approved the addition;
  +     </li>
  +  </ul>
  +  <p>
  +  Here is a template:
  +  </p>
  +    
  +  <source>
  +    {real name} is a new {project name} committer. Please setup his apache.org account.
  +  
  +    Name: {desired apache login}
  +    Email: {committers email address on the ASF lists}
  +    Projects: {comma separated list of ASF projects to which access should be granted}
  +
  +    Vote: {url to vote thread on mailing list archive}
  +  </source>
  +
  +  <p>
  +  The actual account will not be set up until the Contributor License has been received
and filed.
  +  This may take a few days so please be patient.
  +  </p>
   
     <p>
     Note 0: If a committer already has an account on the apache.org server
  
  
  

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