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From Oliver-Rainer Wittmann <orwittm...@googlemail.com>
Subject Re: [DISCUSS] granting processes for fund allocation for ACEU 2012
Date Fri, 28 Sep 2012 12:27:38 GMT
Hi,

On 25.09.2012 10:31, Oliver-Rainer Wittmann wrote:
> Hi,
>
> see below some important refinement and status report for the proposed granting
> processes.
>
> On 24.09.2012 13:01, Oliver-Rainer Wittmann wrote:
>> Hi,
>>
>> I would like to discuss how the grainting processes for fund allocation for
>> ApacheCon EU (ACEU) 2012 could work.
>> Two processes are needed. One for granting travel expense subsidy and one for
>> ticket discount for non-committers of the OpenOffice community.
>>
>> The goal is to reach (lazy) consensus on the granting processes in the next 72
>> hours.
>>
>> Here are my ideas regarding such processes:
>> (1) ticket discount for non-committers:
>> - 30 x 100 EUR ticket discount for non-committers can be granted.
>>
>> - To apply for the ticket discount people should send post to ooo-private. The
>> details should be:
>> -- subject = [ACEU 2012 - ticket discount] <Name>
>> -- content:
>> --- full name
>> --- email address
>> --- affiliation to the OpenOffice community (something like: "user",
>> "contributing X", "translator", ...)
>> --- description why applying for the ticket discount and why support is needed.
>> --- job or eduation status (something like: "student", "employee",
>> "freeflancer", ...)
>>
>> - Announce on our mailing lists and in our forum that application process is
>> open until <ending date> - <announcement date> should be at least 7 days
ahead
>> of the <ending date>.
>>
>> - The small group of volunteers collect the applications. The group selects not
>> more than 30 and post the decision details on ooo-private. The selection process
>> should not take more than 2 days.
>> The selection shall be based on the given description and the job/eduation
>> status.
>>
>> - Send out corresponding notifications and details how to get the ticket
>> discount.
>>
>> [Note: I will get in contact with ACEU 2012 planners, if it is possible to get a
>> promotion code for our ticket discount.]
>> [Another note: I will get in contact with treasurer@apache.org to assure ASF's
>> charity status and clarify the actual spending of the money]
>>
>
> ACEU 2012 planners confirmed that a promotion code is possible. Waiting now for
> final approval from ASF treasurer that this way of spending the money is ok.
>
>>
>> (2) travel expense subsidy for OpenOffice community members:
>> - 10 x 300 resp. 600 EUR travel expense subsidy can be granted.
>>
>> - To apply for the travel expense subsidy people should send a post to
>> ooo-private. The details should be:
>> -- subject = [ACEU 2012 - travel subsidy] <Name>
>> -- content:
>> --- full name
>> --- email address
>> --- affiliation to the OpenOffice community (something like: "committer",
>> "user", "contributing X", "translator", ...)
>> --- Apache ID (if available)
>> --- accepted or stand-by speaker at ACEU?
>> --- description why applying for the travel expense subsidy and why support is
>> needed.
>> --- job or eduation status (something like: "student", "employee", "freelancer",
>> ...)
>> --- estimated travel expense
>> --- estimated needed accommodation - # of nights
>> --- other available funding (something like: "corporate", "ACEU - TAC", ...)
>> --- applying for 300 EUR or 600 EUR?
>>
>> - Announce on our mailing lists and in our forum that application process is
>> open until <ending date> - <announcement date> should be at least 7 days
ahead
>> of the <ending date>.
>>
>> - The small group of volunteers collect the applications. The group selects not
>> more than 10 and post the decision details on ooo-private. The selection process
>> should not take more than 3 days.
>> The selection should consider the following:
>> -- Application shall hold the following conditions, otherwise it is invalid
>> --- no corporate funding and no TAC funding
>> --- travel expense must be at least 300 EUR
>> --- accommodation needed for at least 2 nights
>> -- The selection shall be based on the given description and the job/eduation
>> status.
>> -- Applications are selected in the following order:
>> --- invited (accepted or stand-by) speakers
>> --- committers
>> --- non-committers
>>
>> - Send out corresponding notifications and details how to get the ticket
>> discount.
>>
>> [Note: I will get in contact with treasurer@apache.org to assure ASF's charity
>> status and clarify the actual spending of the money.]
>>
>
> Taking the advice that the selection processes have to be traceable and
> auditable I propose that the applications should be sent to ooo-dev and that
> also the decision making and the final decision are done on ooo-dev, too.
>

Thus, we have reached consensus on the granting processes.
I will thread another thread to bring the granting processes into practice.

Best regards, Oliver.

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