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From Oliver-Rainer Wittmann <>
Subject Re: [PROPOSAL] Fund Allocation for ApacheCon EU 2012, Germany in Nov. 2012
Date Wed, 19 Sep 2012 12:43:42 GMT

On 19.09.2012 14:25, Ross Gardler wrote:
>  From the ASF perspective the proposal below is good to go. We do need to
> ensure the decision making process is documented and recorded.

Thanks for the feedback.
As the ApacheCon EU 2012 is not far away, I will make up my mind already about a 
detailed decision making process. I will provide my thoughts as an refinement of 
the made proposal.

> We also need to ensure we work with the treasurer to get the money to
> individuals.


Regarding subsidies for travel expenses things could become complicated.
I would like to see something simple like:
People who are selected to receive such subsidy pay in advance on their own. On 
the ACEU 2012 they can confirm to the treasurer or a corresponding 
representative that they are attending and have had corresponding travel 
expenses. Afterwards the treasurer would initiate a bank transfer.

For the ticket discount I hope the ApacheCon ticket service could provide us an 
additional discount code which we could share with the people that are accepted 
for such a discount.

Best regards, Oliver.

>  From a mobile device - forgive errors and terseness
> On Sep 18, 2012 4:37 PM, "Oliver-Rainer Wittmann" <>
> wrote:
>> Hi Ross,
>> On 18.09.2012 15:53, Ross Gardler wrote:
>>> I've sent this to treasurer@ since it will, ultimately be the
>>> treasurer who signs off on any spend. I don't expect any problems,
>>> just making sure the specifics of the proposal don't step over any
>>> lines drawn by our charitable status.
>> Thanks for getting our treasurer involved.
>> I had it on my todo list to get in touch with our treasurer in order to
>> clarify how the money is pratical is spent in case the proposal gets
>> accepted.
>> I hope that the proposal and the may be following process does not violate
>> our charitable status and I am looking to work together with our treasurer
>> to keep us on the right way.
>> Best regards, Oliver.
>>> On 18 September 2012 12:57, Oliver-Rainer Wittmann
>>> <> wrote:
>>>> Hi,
>>>> I have learned that the following discussion/proposal should to be on
>>>> ooo-dev instead of ooo-private.
>>>> A summary for the background:
>>>> AOO has some money from the pre-Apache time (the SPI fund) which we (AOO
>>>> community) can spend for our project. There was a discussion on
>>>> ooo-private
>>>> to use some of this money for the ApacheCon EU 2012, Germany in Nov.
>>>> 2012.
>>>> A small discussion took place and more or less ended in the below
>>>> proposal
>>>> which I had made:
>>>> Here is my proposal for fund allocation for ApacheCon EU 2012, Germany in
>>>> Nov. 2012; more or less a summary of the former discussion of this topic.
>>>> - 10 x 300 EUR flat subsidies for travel expenses; double the subsidy for
>>>> cases of hardship, e.g. persons who need to take a long flight.
>>>> -- criteria for granting subsidy:
>>>> (a) preference order: invited speakers, committers, non-committers
>>>> (b) person lacks of corporate funding and TAC funding
>>>> (c) person needs to spend at least 300 EUR on travel
>>>> (d) person need accommodation for at least 2 nights
>>>> - 30 x 100 EUR ticket discount for non-committers
>>>> -- criteria for granting discount:
>>>> (a) person lacks of corporate funding and TAC funding
>>>> A small group of volunteers are needed to drive the granting process:
>>>> - define application form and deadlines
>>>> - run the application process
>>>> - accept/reject the applications
>>>> I am volunteering to be part of this small group.
>>>> Who else is joining?
>>>> If nobody objects in the next 72 hours, I will put the proposal into
>>>> practice.
>>>> Best regards, Oliver.

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