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From Rob Weir <>
Subject Re: [DISCUSS] defining roles for management, coordination, work items...
Date Mon, 10 Sep 2012 06:02:55 GMT
On Sep 9, 2012, at 2:51 PM, Kay Schenk <> wrote:

> On 09/08/2012 02:15 PM, tj wrote:
>> On 9/8/2012 13:50, Dave Fisher wrote:
>>> On Sep 7, 2012, at 6:50 AM, Oliver-Rainer Wittmann wrote:
>>>> Hi,
>>>> I would like to give my thoughts on defining roles for management,
>>>> ... as the thread "Specific actions needed for developing the
>>>> community" tends to become a general one on this topic.
>>>> For me we, the AOO community, need to have an idea about the
>>>> different roles which need to be fullfilled to drive our project:
>>>> - role of developer
>>>> - role of forum admin
>>>> - role of tester
>>>> - role of UX practitioners
>>>> - role of release manager
>>>> - role of community manager
>>>    internal / project(?)
>>>> - role of marketing person
>>>    external / ecosystem(?)
>>>> - role of press contact
>>>> - role of distribution manager
>>>> - role of buildbot admin
>>>> - ...
>>> role of translators (l10n)
>>> role of infrastructure
>> role of moderators for various MLs
>> role of Mwiki admin (mostly me, now; help welcome)
>> role of BZ admin (doing a little of that, just added Dave McKay)
>> /tj/
>>>> From my point of view these are more or less areas of the project
>>>> which need to be fullfilled with certain actions and coordination.
>>>> What I do not believe is that we need to assign certain individuals
>>>> on these roles (*).
>>>> I agree with J├╝rgen that certain individuals will grow their
>>>> expertise in a certain role/area and as a contributor will take
>>>> action or raise flag due to lack of resources, knowlegde, ...
>>>> I think we already had quite a couple of good examples for such a
>>>> habit. But, I also have to admit that for certain other roles we did
>>>> not yet succeed as we could and should.
>>>> And here comes the responsibility of the (P)PMC - its management
>>>> duty, if you want. The (P)PMC as a group takes care that the roles
>>>> are fullfilled. E.g., by raising a corresponding gap on ooo-dev, by
>>>> calling for discussion and volunteers, by leveraging new and/or
>>>> established members.
>>>> My thoughts are also based on the fact that Apache had only two roles
>>>> in a project to by assigned to a certain individual - the PMC chair
>>>> and the release manager.
>>>> As pointed out above, I think that we need to work out the need and
>>>> the working tasks for certain roles in our project. This work out is
>>>> from my point of view a community task which could or may be should
>>>> be driven by the current PPMC in order to demonstrate our
>>>> self-governance.
>>> This is good. I think that there are four parts in no particular
>>> order. We've done a lot of definition already. This is about
>>> reorganizing and formalizing the arrangement. Some of these teams of
>>> role players will be small and some large.
>>> (1) Defining the role so that any volunteer can know how to start
>>> helping.
>>> (2) Defining who on the (P)PMC will have oversight with the charge of
>>> guiding volunteers and identifying committers. This person should be a
>>> player-coach and not a manager.
>>> (3) Defining workflow around these roles. Different sets of roles will
>>> need to work together.
>>>    (A) Developing a Release - developer, tester, ux, buildbot.
>>>    (B) Building / Passing a Release - buildbot, release, community.
>>>    (C) Distributing a Release - distribution, infrastructure,
>>> marketing, press.
>>>    (D) Supporting Users - forum, tester, ux, community, marketing.
>>> (4) What infrastructure the role uses.
>>> I think that this should be documented in the incubator website at
>>> least for overview and navigation about project roles. Each group that
>>> self-organizes around a role should use whatever project resource
>>> makes sense for them.
>>> Regards,
>>> Dave
>>>> Best regards, Oliver.
> This thread is really tremendous work in my opinion! Both the roles and
> the workflow groupings!
> Documenting it on the incubator website would be most excellent.

If someone decides to create a new page for this they should be sure
to delete the existing page I created to track admins and moderators:

(or we could just update that page)


>>>> (*) except the ones for the PMC chair and the release manager, of
>>>> course, as they are part of the Apache Way.
> --
> ------------------------------------------------------------------------
> MzK
> "We never sit anything out. We are cups, constantly and quietly
> being filled.  The trick is, knowing how to tip ourselves over and
> let the beautiful stuff out."
>                         -- Ray Bradbury, "Zen in the Art of Writing"

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