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From: "Dennis E. Hamilton" <dennis.hamilton@acm.org>
To: <ooo-dev@incubator.apache.org>
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Subject: RE: [CONF] Apache OpenOffice Community > (Draft) Public Statement on
 Email Forwarding
Date: Wed, 29 Feb 2012 11:51:39 -0800
Organization: NuovoDoc
Message-ID: <01ea01ccf71b$8e7bfdd0$ab73f970$@acm.org>
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I don't want to touch the draft.

I have but one suggestion:

Move the most important and actionable information to the very top.  =
That is, background and related elaboration should follow for the =
curious.

I think this is also important for non-native-English recipients who =
attempt to figure out what is being asked of them.

I would start this way:

 1. Starting on March 15th, 2012, emails sent to openoffice.org email =
addresses will stop forwarding.

 2. What needs to be done (list of recommended actions as already =
provided)

 3. What is not effected and where to go to have further questions =
answered (find a FAQ, etc.), what to do about User IDs, list =
subscriptions, etc.

Then expanded with whatever content is needed for those interested in =
the overall details and context.

 - Dennis

-----Original Message-----
From: confluence@apache.org [mailto:confluence@apache.org]=20
Sent: Wednesday, February 29, 2012 11:17
To: ooo-commits@incubator.apache.org
Subject: [CONF] Apache OpenOffice Community > (Draft) Public Statement =
on Email Forwarding

Space: Apache OpenOffice Community =
(https://cwiki.apache.org/confluence/display/OOOUSERS)
Page: (Draft) Public Statement on Email Forwarding =
(https://cwiki.apache.org/confluence/display/OOOUSERS/%28Draft%29+Public+=
Statement+on+Email+Forwarding)


Edited by Rob Weir:
---------------------------------------------------------------------
IF YOU HAVE AN OPENOFFCE.ORG EMAIL ADDRESS, PLEASE PAY ATTENTION TO THE =
INFORMATION IN THIS NOTE


h3. Background

As you may have heard, Oracle contributed the OpenOffice.org (OOo)&nbsp; =
code to Apache in June. As part of this move, we will lose access to the =
servers that formally hosted the OpenOffice.org website and various =
other online services associated with the project.&nbsp; Fortunately, =
the Apache OpenOffice project, working with the Apache Infrastructure =
Team, has been able to migrate most of these services to new servers, =
hosted by Apache.&nbsp; This includes critical services like source =
version control, downloads, website, wiki, bug tracking, user forums, =
etc. However email forwarding service will not be among the services we =
preserve. The OpenOffice.org email forwarder will be terminated =
effective March 15th, 2012.

h3. How this will impact you

Starting on March 15th, 2012, emails sent to openoffice.org email =
addresses will stop forwarding.&nbsp; Senders will receive a bounce =
notification pointing them to an OpenOffice website with more =
information on the termination of openoffice.org email forwarding.&nbsp; =
No personal information about you will be shared with anyone.&nbsp; If =
the sender already knows an alternative way to contact you, then they =
might resend their email to an alternative email address, or contact you =
via other means. &nbsp; But many emails are automated, and there is no =
human at the other end to react to such bounce notices.&nbsp; In those =
cases you will not receive the emails and may not even know that you =
have missed an email.&nbsp; So it is recommend that you not rely on =
senders reacting to the bounce notification and instead proactively =
reach out to correspondents to notify them that your email address is =
changing.


h3. What you should do

If you have an openoffice.org email address then you should take the =
following steps well in advance of March 15th, 2012:

* Contact those with whom you have shared your openoffice email address =
and let them know to use a different address to contact you.
* If you have subscribed to mailing lists using your openoffice.org =
address, then unsubscribe from your openoffice.org address and =
resubscribe with another address
* If you have used your openoffice.org address as a registration address =
for an online service, then log in to that account and change your =
address.

Some special instructions for OpenOffice-related services:

* To update the email address used with your Bugzilla account, follow =
the instructions here:&nbsp; =
[https://cwiki.apache.org/confluence/display/OOOUSERS/Update+OOo+Bugzilla=
+account+to+Apache+OpenOffice+Bugzilla]
* To update the email address used with your OpenOffice.org wiki =
account, follow these instructions:
*# Log in to the wiki:&nbsp; =
[http://wiki.services.openoffice.org/wiki/Main_Page]
*# Select the "my preferences" link at the top of the page.&nbsp; You =
should be seeing the "User Profile" tab by default; if not, select that =
tab.
*# Change your email address, and save your change.&nbsp; A large notice =
will appear, about the confirmation email.
*# You will get an email at your new address.&nbsp; You must click on =
the "confirm" link to complete the change.&nbsp; You should see a wiki =
Special Page, confirming that your new address is verified.
* If you are subscribed to a ezmlm mailing list, such as ooo-dev, =
ooo-users, or ooo-marketing, then you will need to unsubscribe from the =
list from your old address and resubscribe with your new address.

h3. For more information

You can read more about the current status of the migration effort on =
this wiki page:

[https://cwiki.apache.org/confluence/display/OOOUSERS/OpenOffice.org+Migr=
ation+Status]


Additional relevant information is published in our project blog =
at:&nbsp; [http://blogs.apache.org/OOO/]


If you have questions, you can send them to our public user support list =
at ooo-users@incubator.apache.org.&nbsp; You can also subscribe to that =
list by sending an email to ooo-users-subscribe@incubator.apache.org

\-\- The Apache OpenOffice Podling Project Management Committee

[http://incubator.apache.org/openofficeorg/]

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