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From "Dennis E. Hamilton" <>
Subject RE: [CONF] Apache OpenOffice Community > (Draft) Public Statement on Email Forwarding
Date Wed, 29 Feb 2012 19:51:39 GMT
I don't want to touch the draft.

I have but one suggestion:

Move the most important and actionable information to the very top.  That is, background and
related elaboration should follow for the curious.

I think this is also important for non-native-English recipients who attempt to figure out
what is being asked of them.

I would start this way:

 1. Starting on March 15th, 2012, emails sent to email addresses will stop

 2. What needs to be done (list of recommended actions as already provided)

 3. What is not effected and where to go to have further questions answered (find a FAQ, etc.),
what to do about User IDs, list subscriptions, etc.

Then expanded with whatever content is needed for those interested in the overall details
and context.

 - Dennis

-----Original Message-----
From: [] 
Sent: Wednesday, February 29, 2012 11:17
Subject: [CONF] Apache OpenOffice Community > (Draft) Public Statement on Email Forwarding

Space: Apache OpenOffice Community (
Page: (Draft) Public Statement on Email Forwarding (

Edited by Rob Weir:

h3. Background

As you may have heard, Oracle contributed the (OOo)&nbsp; code to Apache
in June. As part of this move, we will lose access to the servers that formally hosted the website and various other online services associated with the project.&nbsp;
Fortunately, the Apache OpenOffice project, working with the Apache Infrastructure Team, has
been able to migrate most of these services to new servers, hosted by Apache.&nbsp; This
includes critical services like source version control, downloads, website, wiki, bug tracking,
user forums, etc. However email forwarding service will not be among the services we preserve.
The email forwarder will be terminated effective March 15th, 2012.

h3. How this will impact you

Starting on March 15th, 2012, emails sent to email addresses will stop forwarding.&nbsp;
Senders will receive a bounce notification pointing them to an OpenOffice website with more
information on the termination of email forwarding.&nbsp; No personal information
about you will be shared with anyone.&nbsp; If the sender already knows an alternative
way to contact you, then they might resend their email to an alternative email address, or
contact you via other means. &nbsp; But many emails are automated, and there is no human
at the other end to react to such bounce notices.&nbsp; In those cases you will not receive
the emails and may not even know that you have missed an email.&nbsp; So it is recommend
that you not rely on senders reacting to the bounce notification and instead proactively reach
out to correspondents to notify them that your email address is changing.

h3. What you should do

If you have an email address then you should take the following steps well
in advance of March 15th, 2012:

* Contact those with whom you have shared your openoffice email address and let them know
to use a different address to contact you.
* If you have subscribed to mailing lists using your address, then unsubscribe
from your address and resubscribe with another address
* If you have used your address as a registration address for an online service,
then log in to that account and change your address.

Some special instructions for OpenOffice-related services:

* To update the email address used with your Bugzilla account, follow the instructions here:&nbsp;
* To update the email address used with your wiki account, follow these instructions:
*# Log in to the wiki:&nbsp; []
*# Select the "my preferences" link at the top of the page.&nbsp; You should be seeing
the "User Profile" tab by default; if not, select that tab.
*# Change your email address, and save your change.&nbsp; A large notice will appear,
about the confirmation email.
*# You will get an email at your new address.&nbsp; You must click on the "confirm" link
to complete the change.&nbsp; You should see a wiki Special Page, confirming that your
new address is verified.
* If you are subscribed to a ezmlm mailing list, such as ooo-dev, ooo-users, or ooo-marketing,
then you will need to unsubscribe from the list from your old address and resubscribe with
your new address.

h3. For more information

You can read more about the current status of the migration effort on this wiki page:


Additional relevant information is published in our project blog at:&nbsp; []

If you have questions, you can send them to our public user support list at;
You can also subscribe to that list by sending an email to

\-\- The Apache OpenOffice Podling Project Management Committee



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