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From Donald Harbison <>
Subject Re: Foundation policy for email forwarding service
Date Thu, 10 Nov 2011 00:05:17 GMT

On Tue, Nov 8, 2011 at 10:53 PM, Shane Curcuru <> wrote:

> To add onto this policy with my brand management hat, I would strongly
> advise the AOOo PPMC to choose to not provide mail forwarding addresses @
> domain for project committers.
> All committers already have email addresses, which would be
> the best way to for active committers to show their participation in this
> new project, working in the Apache Way, called Apache OpenOffice going
> forward.
> - Shane
> On 2011-11-08 3:32 PM, Greg Stein wrote:
>> Hello everybody,
>> At the Board's face-to-face meeting here in Vancouver, we discussed
>> the issue of transferring [from Oracle to Apache] the set of
>> email-forwards for usernames in the domain. There are
>> certainly some legal concerns and some technical work to get through,
>> and I know the podling is working through that.
>> However, the Board felt it appropriate to set a general
>> Foundation-wide policy in terms of email forwarding services using the
>> Foundation's domains and brands. In short, *only* people directly
>> affiliated with the Foundation as a committer or Member are eligible
>> for email forwarding services using our domains.
>> The core of this issue is based on avoiding
>> confusion/misrepresentation based on sending email using our domains.
>> Just as I can no longer send mail using my old or
>> addresses, we do not want to allow unaffiliated
>> third parties to send email using our brands/domains. Email addresses
>> using the domain are provided for all committers once they
>> are voted/approved by one of our Project Management Committees (PMC)
>> and have returned an Individual Contributor License Agreement. Email
>> forwarding addresses using our other domains (such as,
>>, or would be subject to all the above
>> rules, along with technical input and support from Infrastructure. The
>> PMCs associated with these extra domain(s) may set additional
>> requirements/policies, but the general recommendation of the Board is
>> to avoid all email forwarding services beyond
>> If you have any questions, then please feel to contact myself or the
>> Board.
>> Cheers,
>> Greg Stein
>> Vice Chairman, Director,
>> Apache Software Foundation

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