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From Shane Curcuru <...@shanecurcuru.org>
Subject Re: Foundation policy for email forwarding service
Date Wed, 09 Nov 2011 06:53:13 GMT
To add onto this policy with my brand management hat, I would strongly 
advise the AOOo PPMC to choose to not provide mail forwarding addresses 
@openoffice.org domain for project committers.

All committers already have @apache.org email addresses, which would be 
the best way to for active committers to show their participation in 
this new project, working in the Apache Way, called Apache OpenOffice 
going forward.

- Shane

On 2011-11-08 3:32 PM, Greg Stein wrote:
> Hello everybody,
>
> At the Board's face-to-face meeting here in Vancouver, we discussed
> the issue of transferring [from Oracle to Apache] the set of
> email-forwards for usernames in the openoffice.org domain. There are
> certainly some legal concerns and some technical work to get through,
> and I know the podling is working through that.
>
> However, the Board felt it appropriate to set a general
> Foundation-wide policy in terms of email forwarding services using the
> Foundation's domains and brands. In short, *only* people directly
> affiliated with the Foundation as a committer or Member are eligible
> for email forwarding services using our domains.
>
> The core of this issue is based on avoiding
> confusion/misrepresentation based on sending email using our domains.
> Just as I can no longer send mail using my old gstein@google.com or
> gstein@microsoft.com addresses, we do not want to allow unaffiliated
> third parties to send email using our brands/domains. Email addresses
> using the @apache.org domain are provided for all committers once they
> are voted/approved by one of our Project Management Committees (PMC)
> and have returned an Individual Contributor License Agreement. Email
> forwarding addresses using our other domains (such as @subversion.com,
> @myfaces.org, or @openoffice.org) would be subject to all the above
> rules, along with technical input and support from Infrastructure. The
> PMCs associated with these extra domain(s) may set additional
> requirements/policies, but the general recommendation of the Board is
> to avoid all email forwarding services beyond @apache.org.
>
> If you have any questions, then please feel to contact myself or the Board.
>
> Cheers,
> Greg Stein
> Vice Chairman, Director,
> Apache Software Foundation

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