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Date: Thu, 20 Oct 2011 12:28:41 -0400
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 <CAP-ksog=7X_NsCQFey=EZvvqYiCezi6_FVvQT10W2T3EUU85pg@mail.gmail.com>
Subject: Re: [Proposal] Shutting down legacy OOo mailing lists
From: Rob Weir <robweir@apache.org>
To: ooo-dev@incubator.apache.org
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On Thu, Oct 20, 2011 at 12:23 PM, Dennis E. Hamilton
<dennis.hamilton@acm.org> wrote:
> The moderator-issued subscription e-mail seems useful, especially because=
 it
> is done as an opt-in (requiring confirmation from the recipient). =C2=A0I=
f the list
> to be retired was informed of this process, its near-automatic operation =
could
> be considered.
>

I don't see how this could work.  Maybe if you happen to be a
moderator of the legacy list and are willing to take on yourself any
personal liability related to data protection laws.  But I don't see
how this would work in general.  Any thing we do to automate this
would still require proactive action by the user, either sending an
email, clicking a mailto: link in an email, or going to a website and
entering their email address.  They would need to do an action like
that, and then respond to the confirmation email.


> =C2=A0- Dennis
>
> THINKING OUT LOUD
>
> With regard to the messages from ezmlm, I wonder if these are ones that a=
re
> customizable by list. =C2=A0I thought they were. =C2=A0A valuable way to =
do this might
> be to include a link to an English-language version of the message in all=
 NL
> ones. =C2=A0Pointing to other useful web pages might also be valuable. =
=C2=A0I notice
> that ezmlm is designed to work relying on e-mail alone and that should be
> preserved, but links to web-based support is also valuable and is very us=
eful
> to link to. =C2=A0The web page could also deal with thing such as what OO=
o lists
> does this one replace, where are the archives for the original list(s), e=
tc.
>
> OPEN ITEMS
>
> It strikes me that there remains the issue I see, in that the ooo-youname=
it @
> i.a.o lists are considerably less friendly than the theynamedit@ OO.o lis=
ts.
>
> -----Original Message-----
> From: Rob Weir [mailto:robweir@apache.org]
> Sent: Thursday, October 20, 2011 07:57
> To: ooo-dev@incubator.apache.org
> Subject: Re: [Proposal] Shutting down legacy OOo mailing lists
>
> On Wed, Oct 19, 2011 at 4:11 PM, Andrea Pescetti
> <pescetti@openoffice.org> wrote:
> <snip>
>
>> I would turn the post you describe into a warning that the mailing list
>> address will change, including all information about Apache but not
>> requiring users to take action. I volunteer to consolidate the 12 lists =
into
>> 3 and to subscribe users to the right ones (of course, being "project ow=
ner"
>> of it.openoffice.org, I have a list of all subscribers to the 12 lists).
>>
>
> I did an experiment on how we can subscribe users to the mailing list
> automatically. =C2=A0I looked just at the technical aspect of this. =C2=
=A0I did
> not look at the legal or policy implications.
>
> Moderators of Apache lists can subscribe new users to the list, by
> sending a specially addressed email to the list manager. =C2=A0For exampl=
e,
> to subscribe foo@bar.com to this list, you would send an email to:
>
> ooo-dev-subscribe-foo=3Dbar.com@incubator.apache.org
>
> Note the @ in the address is replaced by an =3D
>
> A moderator can do the above, but this still will generate a
> confirmation email, to foo@bar.com, in English:
>
>
> -----------------
>
> "Subject: =C2=A0confirm subscribe to ooo-dev@incubator.apache.org
>
> Hi! This is the ezmlm program. I'm managing the
> ooo-dev@incubator.apache.org mailing list.
>
> I'm working for my owner, who can be reached
> at ooo-dev-owner@incubator.apache.org.
>
> To confirm that you would like
>
> =C2=A0 foo@bar.com
>
> added to the ooo-dev mailing list, please send
> a short reply to this address:
>
> =C2=A0 ooo-dev-sc.XXXXX.XXXXX-foo=3Dbar.com@incubator.apache.org
>
> Usually, this happens when you just hit the "reply" button.
> If this does not work, simply copy the address and paste it into
> the "To:" field of a new message.
>
> or click here:
> =C2=A0 =C2=A0 =C2=A0 =C2=A0 =C2=A0 =C2=A0 =C2=A0 =C2=A0 mailto:ooo-dev-sc=
.XXXXX.XXXXXX-foo=3Dbar.com@incubator.apache.org"
> -----------------
>
> So with the moderator rights available to us now, we can't do a fully
> automated sign up of existing list members, even if we had resolved
> the legal and policy issues. =C2=A0I don't know if there are other,
> administrative functions in ezmlm that could be used, by Apache Infra,
> to more fully automate this.
>
> -Rob
>