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From Rob Weir <robw...@apache.org>
Subject Re: Draft mailing list notification post
Date Tue, 25 Oct 2011 18:28:03 GMT
On Tue, Oct 25, 2011 at 2:16 PM, Marcus (OOo) <marcus.mail@wtnet.de> wrote:
> Am 10/25/2011 07:58 PM, schrieb Rob Weir:
>>
>> On Tue, Oct 25, 2011 at 1:45 PM, Dave Fisher<dave2wave@comcast.net>
>>  wrote:
>>>
>>> I wonder if this is too technically detailed.
>>>
>>> Since the recipient is a ML user that impact should be noted near the
>>> top.
>>>
>>> The information about what the ASF / podling process is all about should
>>> be at the end.
>>>
>>
>> The feedback we received when we sent an earlier list migration note
>> to the users and discuss list, after we initially set up ooo-users,
>> was along the lines of "Who the hell are you and why is this the first
>> we are hearing about the migration?".  That is why I put the
>> introductory ASF stuff at the top, to put it in context.
>>
>> Of course, doing that could lead people to ignore the note, thinking
>> there is nothing important in it.  So that's why I started by saying
>> the note was important.  But I realize that that itself could increase
>> the chance of the email being ignored,  since emails that say they are
>> important rarely are.
>>
>> So how can we have both an good intro as well as get a high response rate?
>
> There will be always a number of people that will not do what you (we) would
> expect. So, we should try to make it best as possible. IMHO the draft is
> that.
>
>> Maybe split this into two emails, and space them a week apart?  So one
>> email that is the intro, gives the background on the Incubation, the
>> migration effort, etc.  Short and sweet.  They might actually read it.
>>  Then follow a week later with "As we previously mentioned in our note
>> last week....  We're starting the list migration now. To join the new
>> list you will need to...."
>>
>> Would that be better?
>
> Maybe. But then the first mail should contain something like "... today we
> want to explain who we are, where the OOo project is going to and what will
> happen with this ML in x days. A second mail will be sent with more details
> and techncial stuff ...".
>

We can also use the initial email to prompt the discussion on whether
there is sufficient interest for an NL list.   Requesting a new list
can take 1 or 2 weeks, so we do need some lead time for this,  An
initial note could be useful for that purpose.

>>> Information here to go to find out about AOOo release plans would be
>>> helpful. A wiki page with updates.
>>>
>>
>> We have a release plan?   I suppose we can put a placeholder page.
>>
>>> A link to the ooo blog.
>>>
>>
>> Good idea.
>
> Yes, some more links for the normal user.
>
>> Maybe also include on every post a link to the ooo-dev and ooo-users
>> lists, since those are our main ones.
>
> Marcus
>
>
>
>>> On Oct 25, 2011, at 5:57 AM, Rob Weir wrote:
>>>
>>>> On the wiki here:
>>>>
>>>>
>>>> https://cwiki.apache.org/confluence/display/OOOUSERS/Email+Migration+Post
>>>>
>>>> Feel free to make changes directly on the wiki, or suggest them as
>>>> responses to this note.  I don't think we want to overburden the
>>>> reader with a recitation of migration facts, but instead motivate them
>>>> to take the desired actions.  But since this will be for many the
>>>> first note they officially receive from the PPMC, it should probably
>>>> have some introductory information, and a welcome and invitation to
>>>> get involved (stay involved) with the project.
>>>>
>>>> -Rob
>

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