From general-return-70331-archive-asf-public=cust-asf.ponee.io@incubator.apache.org Wed Jul 31 14:59:02 2019 Return-Path: X-Original-To: archive-asf-public@cust-asf.ponee.io Delivered-To: archive-asf-public@cust-asf.ponee.io Received: from mail.apache.org (hermes.apache.org [207.244.88.153]) by mx-eu-01.ponee.io (Postfix) with SMTP id E3C4E18062B for ; Wed, 31 Jul 2019 16:59:01 +0200 (CEST) Received: (qmail 53479 invoked by uid 500); 31 Jul 2019 14:58:58 -0000 Mailing-List: contact general-help@incubator.apache.org; run by ezmlm Precedence: bulk List-Help: List-Unsubscribe: List-Post: List-Id: Reply-To: general@incubator.apache.org Delivered-To: mailing list general@incubator.apache.org Received: (qmail 53107 invoked by uid 99); 31 Jul 2019 14:58:57 -0000 Received: from pnap-us-west-generic-nat.apache.org (HELO spamd1-us-west.apache.org) (209.188.14.142) by apache.org (qpsmtpd/0.29) with ESMTP; Wed, 31 Jul 2019 14:58:57 +0000 Received: from localhost (localhost [127.0.0.1]) by spamd1-us-west.apache.org (ASF Mail Server at spamd1-us-west.apache.org) with ESMTP id 89CE4C09CC for ; Wed, 31 Jul 2019 14:58:53 +0000 (UTC) X-Virus-Scanned: Debian amavisd-new at spamd1-us-west.apache.org X-Spam-Flag: NO X-Spam-Score: 0.603 X-Spam-Level: X-Spam-Status: No, score=0.603 tagged_above=-999 required=6.31 tests=[DKIM_SIGNED=0.1, DKIM_VALID=-0.1, DKIM_VALID_AU=-0.1, DKIM_VALID_EF=-0.1, KAM_ASCII_DIVIDERS=0.8, RCVD_IN_DNSWL_NONE=-0.0001, RCVD_IN_MSPIKE_H3=0.001, RCVD_IN_MSPIKE_WL=0.001, SPF_HELO_NONE=0.001, SPF_PASS=-0.001, URIBL_BLOCKED=0.001] autolearn=disabled Authentication-Results: spamd1-us-west.apache.org (amavisd-new); dkim=pass (2048-bit key) header.d=gmail.com Received: from mx1-ec2-va.apache.org ([10.40.0.8]) by localhost (spamd1-us-west.apache.org [10.40.0.7]) (amavisd-new, port 10024) with ESMTP id pcynVEdZC-lC for ; Wed, 31 Jul 2019 14:58:51 +0000 (UTC) Received-SPF: Pass (mailfrom) identity=mailfrom; client-ip=209.85.210.193; helo=mail-pf1-f193.google.com; envelope-from=sebbaz@gmail.com; receiver= Received: from mail-pf1-f193.google.com (mail-pf1-f193.google.com [209.85.210.193]) by mx1-ec2-va.apache.org (ASF Mail Server at mx1-ec2-va.apache.org) with ESMTPS id EC8B2BC7B3 for ; Wed, 31 Jul 2019 14:58:50 +0000 (UTC) Received: by mail-pf1-f193.google.com with SMTP id 19so32009113pfa.4 for ; Wed, 31 Jul 2019 07:58:50 -0700 (PDT) DKIM-Signature: v=1; a=rsa-sha256; c=relaxed/relaxed; d=gmail.com; s=20161025; h=mime-version:references:in-reply-to:from:date:message-id:subject:to :cc; bh=ZgQhWuAgYAuyYqE7AD7G/A/rCAH261kzQymTnd3zIm8=; b=Iqmy4EkO71C5M9xUpnSnGn2Sw0YipLuju8vkpBMEmc/de9jZRH279f99jRPwbyMruQ xAzng/GX2XfhbU7lfWlqBthHl1yCaYEuOv4uqz3GiUl5F7dgBbe5QG1eesV+T3K40znY OqxLbfUhNHLjxodnZ5C9JaWHVq6JqKlScq6s5mQjeMl/zOBsnRF5czrwMJB+0GWOspKD VD/jmULn8CeZzN3KAFLcOoPqpREvKp6bOkXF47JLJQRN62eKtf9c97dWSU6GPOTZFqib wHFgBpBvF/di/JusA3E6j8cImDZFuM5Q0lq/WGCWw6Aw+j5f9ajUSb0blJ2RLfnch/Bm v1KA== X-Google-DKIM-Signature: v=1; a=rsa-sha256; c=relaxed/relaxed; d=1e100.net; s=20161025; h=x-gm-message-state:mime-version:references:in-reply-to:from:date :message-id:subject:to:cc; bh=ZgQhWuAgYAuyYqE7AD7G/A/rCAH261kzQymTnd3zIm8=; b=Sz9sehKkEVjgq2m1GGMvJ7OXfxZgi1JEtFKYx6BgQHT8dK24PmPMG1G01MmYPCAp5q lbTeNtakT3j/kY5X1ka3MLes1Ej6V+CjXtDZBAKEwFVUQDg9FfcZzyWAHyQr+48nr4gD D/IA2zN6NkIImY4bKGjQ5V9Oq8Zm3kIburJ6gafNax6VHRwSIdIXnWaGP+H1xb9ic+6C Dd5sJ0ZyPgoNekqnQLwrxjbKTr8ePXoPNsIHImIMOIBtrQWfOurcwV9/AACwPfa7SgFM ppQElY7o2wcsw+eRVHtvafWZgz8Qbae4YCKsxJNkj8jO/l0vKMsuw20c5XAjRd29wnWe yeOg== X-Gm-Message-State: APjAAAX9zhA2J5kLoPD5/fAqFDtzy3MTyQek+wefCBDlwAM6gsQcElvc F1ifzbd0CF78wDOVl9oj8HxRLJ/sbPp3XlufUmI= X-Google-Smtp-Source: APXvYqz2312ltyztfFRvqwn6O5IDGpCo4HdSLOmU0oSfmRZt2dPbZ6PsOfmLD9vXKionQPub3dBZqxeHBHMdtO1Mt1k= X-Received: by 2002:a63:3281:: with SMTP id y123mr111554733pgy.72.1564585130056; Wed, 31 Jul 2019 07:58:50 -0700 (PDT) MIME-Version: 1.0 References: <3A35D892-9507-4A05-86AD-EFC897CAF7C9@gmail.com> <46F2AA44-5D14-4D1E-B32E-DB306CE31CAA@gmail.com> <82D8D0B4-C564-4C6D-A1C0-B54CE797036D@gmail.com> <02abcb59-c20a-d200-8004-f97e47d2aef6@apache.org> In-Reply-To: <02abcb59-c20a-d200-8004-f97e47d2aef6@apache.org> From: sebb Date: Wed, 31 Jul 2019 15:58:38 +0100 Message-ID: Subject: Re: Feedback requested: New committer invitation template To: dev@community.apache.org Cc: general Content-Type: text/plain; charset="UTF-8" On Sun, 30 Dec 2018 at 18:24, Daniel Gruno wrote: > > On 12/30/18 6:41 PM, Matt Sicker wrote: > > I like this template suggestion. It may also be helpful to note that the > > Apache ids must be letters and numbers only as some people request special > > characters in their ids. > > Not to toot my own horn too much, but we also have > https://asf.icla.online/ which simplifies the print-type-sign-scan-email > routine for Apache ICLAs (and does verify that user ID is both available > and matches our syntax). Could be an idea to point to that for easy ICLA > work :) > Who is responsible for maintaining the site? I could find no contact details, and no information on how to report errors/request enhancements. What happens to the generated ICLA? This contains private information, but I could not find a privacy statement. > > > > On Sun, Dec 30, 2018 at 09:24, Craig Russell wrote: > > > >> Hi Hugo, > >> > >> The intent is for the PMC member sending the invitation to do the check > >> before sending the mail and edit the mail so the candidate only sees the > >> appropriate option. > >> > >> I'll try to make this more clear in the instructions on the page that > >> contains the sample email. [I originally had three different sample emails > >> but they were all the same except for the paragraph B.] > >> > >> Thanks for the feedback. > >> > >> Craig > >> > >>> On Dec 29, 2018, at 9:32 PM, Hugo Louro wrote: > >>> > >>> Hi Craig, > >>> > >>> +1 for the overall proposal. There is only one thing that I would like > >> to clarify. Do you plan to have a custom email for each of the three cases > >> (already have an Apache id, already filed an ICLA, and have not filed an > >> ICLA), and research ahead of time to which case the person applies, or have > >> an email that covers all the cases. If the later, my suggestion is that the > >> email should clearly direct the recipient to choose specifically the case > >> that applies to her/himself. I mean, have written something along the > >> lines: If you already have an Apache is, follow these instructions, if > >> already filed an ICLA follow these other instructions, otherwise follow > >> this instead. > >>> > >>> Thanks, > >>> Hugo > >>> > >>>> On Dec 29, 2018, at 3:29 PM, Craig Russell > >> wrote: > >>>> > >>>> Hi, > >>>> > >>>> In order to simplify the process of granting new committers write > >> access to a project's repository, I'd like to propose a change in the > >> invitation letter sent to candidates after the PMC has voted to accept them > >> as committers. > >>>> > >>>> The original is at > >> https://community.apache.org/newcommitter.html#committer-invite-template > >>>> > >>>> It does not distinguish among these three cases: already have an Apache > >> id, already filed an ICLA, and have not filed an ICLA. There are many cases > >> where unnecessary work is done because of improper guidance. > >>>> > >>>> ------------------------------------------------------------ > >>>> To: JoeBloggs@foo.net > >>>> Cc: private@[PROJECT].apache.org > >>>> Subject: Invitation to become [PROJECT] committer: Joe Bloggs > >>>> > >>>> Hello [invitee name], > >>>> > >>>> The [Project] Project Management Committee] (PMC) > >>>> hereby offers you committer privileges to the project > >>>> [as well as membership in the PMC]. These privileges are > >>>> offered on the understanding that you'll use them > >>>> reasonably and with common sense. We like to work on trust > >>>> rather than unnecessary constraints. > >>>> > >>>> Being a committer enables you to more easily make > >>>> changes without needing to go through the patch > >>>> submission process. [Being a PMC member enables you > >>>> to guide the direction of the project.] > >>>> > >>>> Being a committer does not require you to > >>>> participate any more than you already do. It does > >>>> tend to make one even more committed. You will > >>>> probably find that you spend more time here. > >>>> > >>>> Of course, you can decline and instead remain as a > >>>> contributor, participating as you do now. > >>>> > >>>> A. This personal invitation is a chance for you to > >>>> accept or decline in private. Either way, please > >>>> let us know in reply to the [private@project.apache.org] > >>>> address only. > >>>> > >>>> [check http://people.apache.org/committer-index.html] > >>>> [B. If you accept, since you already have an Apache id, > >>>> the PMC will grant you write access to the repository. > >>>> ] > >>>> > >>>> [check http://people.apache.org/unlistedclas.html] > >>>> [B. If you accept, since you already have an iCLA on file, > >>>> the PMC will request an Apache id for you. In your response, > >>>> please choose an id that is not already in use. See > >>>> http://people.apache.org/committer-index.html > >>>> ] > >>>> > >>>> [B. If you accept, the next step is to register an iCLA: > >>>> 1. Details of the iCLA and the forms are found > >>>> through this link: http://www.apache.org/licenses/#clas > >>>> > >>>> 2. Instructions for its completion and return to > >>>> the Secretary of the ASF are found at > >>>> http://www.apache.org/licenses/#submitting > >>>> Do not submit ICLAs to anyone but secretary, but > >>>> please do cc: [private@project.apache.org] > >>>> > >>>> 3. When you transmit the completed iCLA, request > >>>> to notify the Apache [Project] and choose a > >>>> unique Apache id. Look to see if your preferred > >>>> id is already taken at > >>>> http://people.apache.org/committer-index.html > >>>> This will allow the Secretary to notify the PMC > >>>> when your iCLA has been recorded. > >>>> ] > >>>> > >>>> When your reply to this invitation is received, you will > >>>> receive a follow-up message with the next steps for > >>>> establishing you as a committer. > >>>> > >>>> Craig L Russell > >>>> Secretary, Apache Software Foundation > >>>> clr@apache.org http://db.apache.org/jdo > >>>> > >>>> > >>>> --------------------------------------------------------------------- > >>>> To unsubscribe, e-mail: general-unsubscribe@incubator.apache.org > >>>> For additional commands, e-mail: general-help@incubator.apache.org > >>>> > >>> > >>> --------------------------------------------------------------------- > >>> To unsubscribe, e-mail: general-unsubscribe@incubator.apache.org > >>> For additional commands, e-mail: general-help@incubator.apache.org > >>> > >> > >> Craig L Russell > >> Secretary, Apache Software Foundation > >> clr@apache.org http://db.apache.org/jdo < > >> http://db.apache.org/jdo> > >> > > > --------------------------------------------------------------------- > To unsubscribe, e-mail: dev-unsubscribe@community.apache.org > For additional commands, e-mail: dev-help@community.apache.org > --------------------------------------------------------------------- To unsubscribe, e-mail: general-unsubscribe@incubator.apache.org For additional commands, e-mail: general-help@incubator.apache.org