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From Stian Soiland-Reyes <st...@apache.org>
Subject Re: Clarification of Mentors from Proposal Guide
Date Fri, 25 Nov 2016 15:01:21 GMT
I think practically mentors volunteer and the podling accept, IPMC does not
really need to decide on that. In the rare cases of many mentor volunteers
it may be useful for the Incubator community to guide the podling on which
mentors would be more beneficial, but then for the podling to pick rather
than IPMC (who?) to "appoint". In that sense IPMC just rubber stamp the
mentor list.

The point of the paragraph is that it is the Champion and Incubator
community overall that guides at the proposal stage, not particularly the
nominee mentors (although usually now the champion is also one of the
mentors). So we can shorten the paragraph to just:

> Mentors have no formal role until the proposal is accepted.

And if a mentor comes along after acceptance, then I think it is enough for
the podling to accept that person, as long as they are on IPMC there is no
need to do any formal appointment beyond updating the right files. (an ASF
Member may ask to join IPMC first).

On 25 Nov 2016 2:05 pm, "John D. Ament" <johndament@apache.org> wrote:

> All,
>
> I was wondering if someone could help me clarify this block of text.  This
> is the section I believe is at an issue:
>
> http://incubator.apache.org/guides/proposal.html#template-mentors
>
> *It is common for additional Mentors to volunteer their services during the
> development of the proposal. The number of Mentors for a Podling is limited
> only by the energy and interest of those eligible to Mentor. Three Mentors
> gives a quorum and allows a Podling more autonomy. The current consensus is
> that three or more Mentors makes the incubation process run more smoothly.*
>
> *Note that since Mentors are appointed by the Incubator PMC at the end of
> the acceptance process, they have no formal role until the proposal is
> accepted. But informal enthusiasm from nominee Mentors is taken as a good
> sign.*
>
> In the first paragraph, we're saying that Mentors volunteer.  But the
> second paragraph states that they are appointed by the IPMC.  I'm inclined
> to just remove that first sentence from the proposal guide.  Anyone else's
> thoughts?
>
> John
>

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