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From Ross Gardler <Ross.Gard...@microsoft.com>
Subject RE: Possible process improvement?
Date Wed, 14 Oct 2015 20:13:51 GMT
Great suggestion, can you modify the templates? All ASF committers have write access to the
comdev site via the ASF CMS. Only ComDev contributors have commit there, so you might want
to ping dev@community.apache.org if your change gets missed for some reason.

Ross

-----Original Message-----
From: Dave Birdsall [mailto:dave.birdsall@esgyn.com] 
Sent: Wednesday, October 14, 2015 1:07 PM
To: general@incubator.apache.org
Cc: private@trafodion.incubator.apache.org
Subject: Possible process improvement?

Hi,



I’m a committer/PMC member on the Trafodion podling.



One thing I’m noticing about the new committer process // https://na01.safelinks.protection.outlook.com/?url=community.apache.org%2fnewcommitter.html%23new-committer-process&data=01%7c01%7cRoss.Gardler%40microsoft.com%7c66849f04a0bc4ba8b82908d2d4d31f77%7c72f988bf86f141af91ab2d7cd011db47%7c1&sdata=FEDCimuYkAjQ3SRrQzHJGiaf0WGZtqDTXds0n7LNGh0%3d
is that we sometimes get hung up on the step, “Request creation of the committer account”.



The reason for the hang up often seems to be, the new committer has expressed a desire for
a particular apache ID, but has not specified where e-mail for that ID should be forwarded
to.



Now, the iCLA form itself asks for the preferred apache ID. But that form does not ask about
forwarding e-mail ID. Too, the receipt of the iCLA is forwarded to the podling’s private
list, but not the iCLA itself.



Also, the committer accept template makes no mention of providing a forwarding e-mail address.



So, the mentor has to ask. And the mentor often doesn’t have an e-mail address for the new
person. So that request has to be relayed through the podling PMC private list, and someone
there who knows the individual can ask.



I can think of a couple of ways to make this more efficient.



1.       Change the iCLA to include forwarding e-mail address. And when the
iCLA is received, it is shared with the podling private list.

2.       Alternatively, change the committer accept template in //
https://na01.safelinks.protection.outlook.com/?url=community.apache.org%2fnewcommitter.html%23new-committer-process&data=01%7c01%7cRoss.Gardler%40microsoft.com%7c66849f04a0bc4ba8b82908d2d4d31f77%7c72f988bf86f141af91ab2d7cd011db47%7c1&sdata=FEDCimuYkAjQ3SRrQzHJGiaf0WGZtqDTXds0n7LNGh0%3d
to ask for a forwarding e-mail ID along with asking for the preferred apache ID.



Thoughts?



Thanks,



Dave
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