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From Rich Bowen <>
Subject Mentor disengagement - a suggestion
Date Mon, 12 Oct 2015 11:18:50 GMT
Fellow mentors,

There was a conversation at ApacheCon about the Incubator. I'll leave it 
to the other participants to champion the particular parts that they are 
passionate about, but I was particularly concerned with mentor 
disengagement, and suggestions for improving it.

A mentor's role is to help a project learn the ropes at the ASF, and 
that mentor might not necessarily be deeply versed in the particular 
technology that the podling works with. As such, it can frequently be 
the case that the mentor becomes disengaged from the daily conversation 
of the lists, and eventually with the entire process.

As a means of refocusing the mentors' efforts, and keeping them engaged, 
I'd like to encourage each mentor (or group of mentors) to consider 
writing a running report (ie, evolving, updated every quarter) based on 
where they evaluate each point on the maturity model, as a path towards 
graduation. This gives a concrete target, and a lens through which to 
view the podling's progress towards that target.

This could be kept in the incubator wiki, and linked from the official 
project report, or it could be maintained just for your own benefit. I 
think it would be particularly useful to attach to a graduation 
recommendation, as a sign that the recommendation is more than just 
checking the various boxes, but is a glowing endorsement of the 
project's readiness to be TLP.

As a side-note, I'd also encourage mentors who are mentors in name only, 
and not reality, to consider cleaning up the paperwork by removing 
themselves from the roster. It doesn't look great when a podling can't 
get mentor signoff on their reports.

Rich Bowen - - @rbowen - @apachecon

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