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From Noah Slater <nsla...@tumbolia.org>
Subject Re: Fwd: Incubator PMC/Board report for Oct 2012 ([ppmc])
Date Wed, 03 Oct 2012 23:19:25 GMT
I had seen the earlier reminder, but had not made a calendar event for it.
So when the 24 hour reminder came in, along with a quick draft that was
posted before I checked my email, I felt a little blindsided. Would be nice
to have the final call reminder come in 72 hours before the deadline, as is
customary in Apache.

On Thu, Oct 4, 2012 at 12:15 AM, David Crossley <crossley@apache.org> wrote:

> Noah Slater wrote:
> > Can we please adjust this system to send the notice out two days prior?
> >
> > As it stands, this notice gives the project a single day to prepare the
> > board report. As it happens, I missed it, because I didn't check my mail
> > yesterday. Which is annoying, because I had some comments on what was
> > proposed.
> >
> > Can we adjust it so there is, at least, 72 hours notice?
>
> These are just reminders. The whole project should be aware
> of the reporting schedule, now and when TLP.
>
> Anyway here is the schedule stuff:
> http://incubator.apache.org/report-next-month.html
> http://incubator.apache.org/report-groups.txt
>
> These are generated from the main content/podlings.xml file.
>
> We should find a link in these archives about the
> SVN location of the tool that sends the reminders.
> Someone could adjust it. The code probably also needs
> some changes, to pick up next month's set of projects,
> because then firing before the new month.
>
> -David
>
> > ---------- Forwarded message ----------
> > From: Marvin <no-reply@apache.org>
> > Date: Tue, Oct 2, 2012 at 8:11 PM
> > Subject: Incubator PMC/Board report for Oct 2012 ([ppmc])
> > To: cloudstack-dev@incubator.apache.org
> >
> >
> >
> >
> > Dear podling,
> >
> > This email was sent by an automated system on behalf of the Apache
> > Incubator PMC.
> > It is an initial reminder to give you plenty of time to prepare your
> > quarterly
> > board report.
> >
> > The board meeting is scheduled for Wed, 17 October 2012, 10:00:00 PST.
> The
> > report
> > for your podling will form a part of the Incubator PMC report. The
> > Incubator PMC
> > requires your report to be submitted 2 weeks before the board meeting, to
> > allow
> > sufficient time for review and submission (Wed, Oct 3rd).
> >
> > Please submit your report with sufficient time to allow the incubator
> PMC,
> > and
> > subsequently board members to review and digest. Again, the very latest
> you
> > should submit your report is 2 weeks prior to the board meeting.
> >
> > Thanks,
> >
> > The Apache Incubator PMC
> >
> > Submitting your Report
> > ----------------------
> >
> > Your report should contain the following:
> >
> >  * Your project name
> >  * A brief description of your project, which assumes no knowledge of the
> > project
> >    or necessarily of its field
> >  * A list of the three most important issues to address in the move
> towards
> >    graduation.
> >  * Any issues that the Incubator PMC or ASF Board might wish/need to be
> > aware of
> >  * How has the community developed since the last report
> >  * How has the project developed since the last report.
> >
> > This should be appended to the Incubator Wiki page at:
> >
> >   http://wiki.apache.org/incubator/October2012
> >
> > Note: This manually populated. You may need to wait a little before this
> > page is
> >       created from a template.
> >
> > Mentors
> > -------
> > Mentors should review reports for their project(s) and sign them off on
> the
> > Incubator wiki page. Signing off reports shows that you are following the
> > project - projects that are not signed may raise alarms for the Incubator
> > PMC.
> >
> > Incubator PMC
> >
> >
> >
> >
> > --
> > NS
>
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>
>


-- 
NS

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