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From Jukka Zitting <jukka.zitt...@gmail.com>
Subject Re: Preparing for August report
Date Thu, 26 Jul 2012 17:59:25 GMT
Hi,

On Thu, Jul 26, 2012 at 6:43 PM, Ross Gardler
<rgardler@opendirective.com> wrote:
> I made an observation in the board meeting last night that there were
> too many reports not being signed off by mentors. The board
> acknowledged that this is an issue being addressed by the new process
> put in place by Jukka and it was not a board issue. So, as an IPMC
> member I again request that the board report includes a note from
> either the IPMC chair or the Shepherd indicating whether the lack of
> mentor sign off is considered a problem for that specific project. My
> justification last time I requested it was that it would increase
> visibility of the issue and encourage subsequent shepherds to
> re-examine any problems.

Agreed.

As one attempt to fix this, or at least make the scope of the issue
easier to track, I replaced the "Signed off by mentor:" lines with
more generic "Signed-off-by:" lines. It would be helpful if anyone
from the IPMC, ideally at least mentors and shepherds, who reviews a
podling report adds such a sign-off note. I won't submit the full
Incubator report until all podling reports have been reviewed at least
by one person.

Earlier when we discussed the mentor sign-off entries there was some
pushback about process for process' sake, so I'd rather still keep the
sign-off as a voluntary step.

On a related note, I guess I should pick up again my earlier effort to
track down inactive mentors and update our records to better reflect
reality. There still are a number of podlings without adequate mentor
support, and I think that's also showing up in low sign-off counts.

> I can justify this further this month. At lease one of the projects
> (ODF-Toolkit) without mentor sign-off also did not have adequate
> evaluation from the shepherd. I know this for a fact because I was the
> shepherd. I don't imagine there is a problem with that project but a
> lack of mentor sign-off might indicate a lack of adequate oversight on
> the project. I'd like to think my failure to check this month is
> rectified next time.

We've had a couple of other cases of also other shepherd's missing
their reviews. I've tried to cover up the best I can by reviewing and
at least classifying all reports on which no shepherd feedback is
seen, but it would be easier to do that if we had  advance warning of
when a shepherd won't have time for the review. (Thanks, BTW, to
Benson for giving such a warning in July!) Alternatively we could set
a deadline for shepherd reviews to Monday or Tuesday, which would give
me a day or two to pick up where needed.

BR,

Jukka Zitting

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