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From Greg Stein <gst...@gmail.com>
Subject Re: Preparing for August report
Date Thu, 26 Jul 2012 19:01:07 GMT
On Thu, Jul 26, 2012 at 1:59 PM, Jukka Zitting <jukka.zitting@gmail.com> wrote:
>...
> We've had a couple of other cases of also other shepherd's missing
> their reviews. I've tried to cover up the best I can by reviewing and
> at least classifying all reports on which no shepherd feedback is
> seen, but it would be easier to do that if we had  advance warning of
> when a shepherd won't have time for the review. (Thanks, BTW, to
> Benson for giving such a warning in July!) Alternatively we could set
> a deadline for shepherd reviews to Monday or Tuesday, which would give
> me a day or two to pick up where needed.

I'll point out that all of the Directors attempt to review every
report sent to the Board, and note this with their "pre-approval" of
that report. They may add some comments/questions, too. Sometimes
Directors will run out of time and not get to some/all of the
pre-approvals. The overall goal is to get a majority of the Directors
(at least 5 of 9) to pre-approve the report. That dramatically speeds
up the Board meeting since we do not have to stop and review the
report at the meeting -- it's already been done by a majority. As a
comparison point: our meeting yesterday lasted about 40 minutes, and
we covered 57 reports; before I introduced the pre-approvals to our
process, the Board meetings sometimes took over TWO HOURS, and we
covered maybe a dozen reports.

My basic point here is to not worry too much about some IPMC people
not performing reviews, as long as you have ample numbers in the first
place. I realize that you don't have nine dedicated Directors :-P, but
hopefully in time, you'll build a good set of people interested in
performing overall reviews.

(and just thought: you could actually get some of those reviews from
Directors who are IPMC members; they're gonna read it eventually, so
why not a bit early and provide a review?)

Commentary may be a bit tricky. For the Board, we place the feedback
directly into the agenda (which gets stripped for the final minutes).
Not sure what you'd like to do here.

For the Board, the shepherds are the ones assigned to *definitely*
perform a pre-read of the report, and they are also the ones to deal
with any feedback within the agenda, or to carry things back to the
PMC from the Board meeting.

Cheers,
-g

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