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From Doug Cutting <cutt...@apache.org>
Subject Re: Thoughts on Incubator board reports
Date Tue, 06 Mar 2012 17:55:10 GMT
Jukka,

This sounds like a great plan to me.  Providing the board with a summary
demonstrates that the IPMC has reviewed all of the podling reports and
assessed the progress of each podling.  Also including the full podling
reports to the board both gives supporting evidence to the podling
summaries and preserves the podling report for posterity in the minutes,
so that the board and others can easily review progress from past quarters.

+1

Doug

On 03/05/2012 03:29 PM, Jukka Zitting wrote:
> Hi,
> 
> During the February board meeting there was a discussion about what
> the directors would like to see in Incubator reports. The feedback we
> got on this ranged from providing just an "executive summary" of all
> Incubator activity to doing that *and* including all the podling
> reports. While there was no clear single message, the overall
> impression I got was that the board expects the Incubator PMC to
> provide better and more active oversight on podlings. At the same time
> many directors also wanted to hear directly from the podlings
> themselves.
> 
> After thinking about this for a while, here's what I think we should do:
> 
> First of all I think we should keep including the individual podling
> reports in the Incubator board report. The main reason for doing this
> is that I think we should get the podlings up to the habit of
> reporting to the board instead of just to the IPMC right from the
> beginning. The IPMC will provide extra review and feedback to help the
> podlings, but ultimately all the reports are addressed to the ASF
> board. This approach should also be in line with the ideas of scaling
> back the the Incubator and making podlings more autonomous.
> 
> Second, to address concerns about oversight within the Incubator as a
> whole and to provide enough information to directors who may not be
> interested in all the details of individual podling reports, the IPMC
> should also provide a report summary along the lines of what we did
> last month. In addition to basic classification of podlings based on
> their progress, we should also highlight any notable issues or other
> topics the board may want to focus on.
> 
> Finally, and crucially since the above isn't too different from what
> we've been doing all along, we'll take some time to discuss the
> podling reports that need some clarification or for which some other
> kind of feedback should be given. As you've seen, I've already started
> doing some of that and I'm hoping to set an example for others to
> follow. Iterate for a few months, and I believe the result should be a
> notable increase in report quality, graduation focus and more
> generally the awareness within the IPMC of how the podlings are doing.
> 
> BR,
> 
> Jukka Zitting
> 
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