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From Joe Schaefer <joe_schae...@yahoo.com>
Subject Re: Giving podlings enough time to report [Fwd: Incubator PMC/Board report for Feb 2012 ([ppmc])]
Date Wed, 01 Feb 2012 16:34:16 GMT
Not much I can do about this given the way the script works.
I'd like to point out tho that the 2 weeks preceding isn't
currently being rigidly enforced at this point, and certainly
some leeway will be granted given the way the calendar works
out for February.



----- Original Message -----
> From: Dave Fisher <dave2wave@comcast.net>
> To: general@incubator.apache.org
> Cc: 
> Sent: Wednesday, February 1, 2012 11:30 AM
> Subject: Giving podlings enough time to report [Fwd: Incubator PMC/Board report for Feb
2012 ([ppmc])]
> 
> Hi,
> 
> I would like to point out that a reminder on the day the report is due is NOT 
> plenty of time.
> 
>>  The board meeting is scheduled for Wed, 15 February 2012, 10:00:00 PST. The 
> report 
>>  for your podling will form a part of the Incubator PMC report. The 
> Incubator PMC 
>>  requires your report to be submitted 2 weeks before the board meeting, to 
> allow 
>>  sufficient time for review and submission (Wed, Feb 1st).
> 
> Fortunately for Flex, Bertrand was completely on top of this and the podling is 
> very active and had their act together in hours!
> 
> I understand that the policy was changed to allow the IPMC more time to review 
> podling reports.
> 
> But now the previous notice timing leaves the time short for podlings to produce 
> reports.
> 
> I realize that this may be due to when the board chooses to announce the 
> meeting. I think that podlings ought to be reminded three weeks before the board 
> meeting.
> 
> Perhaps it is merely a "bug" in the automated system.
> 
> Regards,
> Dave
> 
> Begin forwarded message:
> 
>>  From: Marvin <no-reply@apache.org>
>>  Date: February 1, 2012 4:37:57 AM PST
>>  To: flex-dev@incubator.apache.org
>>  Subject: Incubator PMC/Board report for Feb 2012 ([ppmc])
>>  Reply-To: flex-dev@incubator.apache.org
>> 
>> 
>> 
>>  Dear podling,
>> 
>>  This email was sent by an automated system on behalf of the Apache 
> Incubator PMC.
>>  It is an initial reminder to give you plenty of time to prepare your 
> quarterly
>>  board report.
>> 
>>  The board meeting is scheduled for Wed, 15 February 2012, 10:00:00 PST. The 
> report 
>>  for your podling will form a part of the Incubator PMC report. The 
> Incubator PMC 
>>  requires your report to be submitted 2 weeks before the board meeting, to 
> allow 
>>  sufficient time for review and submission (Wed, Feb 1st).
>> 
>>  Please submit your report with sufficient time to allow the incubator PMC, 
> and 
>>  subsequently board members to review and digest. Again, the very latest you 
> 
>>  should submit your report is 2 weeks prior to the board meeting.
>> 
>>  Thanks,
>> 
>>  The Apache Incubator PMC
>> 
>>  Submitting your Report
>>  ----------------------
>> 
>>  Your report should contain the following:
>> 
>>  * Your project name
>>  * A brief description of your project, which assumes no knowledge of the 
> project
>>    or necessarily of its field
>>  * A list of the three most important issues to address in the move towards 
>>    graduation.
>>  * Any issues that the Incubator PMC or ASF Board might wish/need to be 
> aware of
>>  * How has the community developed since the last report
>>  * How has the project developed since the last report.
>> 
>>  This should be appended to the Incubator Wiki page at:
>> 
>>   http://wiki.apache.org/incubator/February2012
>> 
>>  Note: This manually populated. You may need to wait a little before this 
> page is
>>       created from a template.
>> 
>>  Mentors
>>  -------
>>  Mentors should review reports for their project(s) and sign them off on the 
> 
>>  Incubator wiki page. Signing off reports shows that you are following the 
>>  project - projects that are not signed may raise alarms for the Incubator 
> PMC.
>> 
>>  Incubator PMC
>> 
> 
> 
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