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From Ross Gardler <rgard...@opendirective.com>
Subject Re: Establishing New Committers
Date Fri, 04 Nov 2011 09:32:44 GMT
You might consider this nit-picking but it might also be important at
some point in the future.

You use the phrase "committ rights" in this template. They are not
"rights" they are "privileges". The reason this might be important is
that very occasionally it is necessary for a PMC to remove these
privileges, it is one of the few blunt instruments available for
solving community issues that have got out of hand.

The wording of this template won't change this, but this is your first
opportunity to communicate that this is a privilege and not a right.
The PMC can choose to give and take this privilege as they see fit.

That being said, thank you for improving this template, I've added
your enhancements to the original template over at ComDev (along with
the modification suggested by Craig).

Ross

On 4 November 2011 00:21, Dennis E. Hamilton <dennis.hamilton@acm.org> wrote:
> Here's a modification of the letter that I have been evolving.  It has been
> used in recent invitations from the Apache OpenOffice.org Podling where no
> iCLA is on file.
>
>  You are welcome to try this.  There are additional places to be customized
> for use by a different podling.  I have added brackets where that would
> have to happen.  I also missed some places in the previous one out of over-
> eagerness to be helpful.  There are more bracketed places in this one.
>
>  - Dennis
>
> NOTE: I intend to keep separate committer and committer+PPMC invite boiler
> plate.  In the early days of the OOo podling, most are invited to both.
>
>
> USE FOR FIRST-TIME COMMITTER THAT HAS NO iCLA ON FILE
> The only lines that need to be customized are the subject and the salutation
> at the beginning.  Everything else can be copied "as is."
> Remember to send as plaintext. [Customize bracketed entries for other podling\
>  - - - - - - - - - - - - - - - - - - - - - - - - - - - -
>
>
> From: [PPMC Member]
> To: [invitee e-mail]
> Cc: [ooo-private@incubator.apache.org]
> Subject: [invitee name]: Apache [OOo Committer [and PPMC]] Invitation
>
> Hello [invitee name],
>
> The [Apache OpenOffice Podling Project Management Committee] (PPMC) hereby
> offers you committer rights to the project[ as well as membership in the
> PPMC].
>
> Being a committer enables you to more easily make changes without needing to
> go through the patch submission process.  [Being a PPMC member enables you to
> guide the direction of the project.]
>
> Being a committer does not require you to participate any more than you
> already do.  It does tend to make one even more committed.  You will probably
> find that you spend more time here.
>
> Of course, you can decline and instead remain as a contributor, participating
> as you do now.
>
>  A. This personal invitation is a chance for you to accept or decline in
> private.  Either way, please let us know in reply to the
> [ooo-private@incubator.apache.org] address only.
>
>  B. If you are accepting, the next step is to register an iCLA
>    with the Apache Software Foundation:
>
>  1. Details of the iCLA and the forms are found through this
>     link: <http://www.apache.org/licenses/#clas>.
>
>  2. The form (text or PDF version) provides instructions for its
>     completion and return to the Secretary of the ASF.
>
>  3. When you transmit the completed iCLA, indicate that you are
>     to be a committer and PPMC member of the Apache [OOo podling].
>     This will allow the Secretary to notify the PPMC when your
>     iCLA has been recorded.
>
> When recording of your iCLA is noticed, you will receive a
> follow-up message with the next steps for establishing you as
> a committer.
>
> Regards,
>
>  - [The Apache OpenOffice.org PPMC]
>



-- 
Ross Gardler (@rgardler)
Programme Leader (Open Development)
OpenDirective http://opendirective.com

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