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From "Upayavira" ...@odoko.co.uk>
Subject Re: manage the ReportingSchedule
Date Tue, 01 Nov 2011 14:50:13 GMT
Is it not possible to change the page (and Clutch) to include the month
that they join the incubator? That way, clutch can decide for itself
whether they should be reporting monthly? Or have them add the months of
their monthly reports to the page so that afterwards it becomes
redundant info rather than the cause of problems?

Just thoughts.

Upayavira


On Tuesday, November 01, 2011 11:41 AM, "David Crossley"
<crossley@apache.org> wrote:
> David Crossley wrote:
> > David Crossley wrote:
> > > The Incubator ReportingSchedule needs better management.
> > > 
> > > At the moment it is manually maintained.
> > > 
> > > http://wiki.apache.org/incubator/ReportingSchedule
> > > 
> > > Podlings are expected to manage their entry.
> > > Add to it when they enter the Incubator, tweak it
> > > after their initial three months, and remove themselves
> > > when they graduate.
> > 
> > Would podlings please verify their entries in the
> > http://wiki.apache.org/incubator/ReportingSchedule
> > especially the ones in the Monthly section.
> 
> Hmmm, no-one bothered.
> 
> So as usual, Clutch automatically adds those to
> this month's set of projects to report.
> 
> Also i commenced this month's reporting template
> on the Wiki.
> 
> The ones that might seem to be in error are:
> OpenOffice.org
> Kafka
> Oozie
> Deft
> ODFToolkit
> Giraph
> 
> The reason that you are scheduled to report this
> month is because you are still listed in the
> "monthly" section of:
> http://wiki.apache.org/incubator/ReportingSchedule
> 
> It is up to each project to decide when you are scheduled
> and to maintain that page.
> 
> Normally projects would move themselves onto the Quarterly
> schedule after their initial stint. Of course any project
> can choose to provide additional reports.
> 
> -David
> 
> > I will be following the manual process below
> > on the first day of November. Please be sure
> > to look over my diffs this time. The mess last
> > time was disruptive, sorry again.
> > 
> > -David
> > 
> > > Every six months i set up the next batch of templates
> > > for each monthly report,
> > > e.g. http://wiki.apache.org/incubator/November2011
> > > and the list of reporting dates at the
> > > http://wiki.apache.org/incubator/FrontPage
> > > section "Board Reports".
> > > 
> > > At the beginning of each month, hopefully before
> > > projects start adding their reports, i add the list
> > > of that month's projects by following the instructions
> > > in the monthly templates. (And sometimes mess up.)
> > > 
> > > Clutch reads the main ReportingSchedule and generates
> > > some data files to keep track of which projects are
> > > due to report.
> > > See http://incubator.apache.org/clutch.html#data
> > > These are used by the automated system "marvin" to
> > > remind projects to report.
> > > 
> > > This reporting stuff is getting harder to manually manage.
> > > We now have sixty (yes 60) podlings currently in incubation.
> > > 
> > > Can anyone see a way to improve this process?
> > > 
> > > -David
> 
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