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Date: Fri, 10 Jun 2011 10:08:24 -0700
From: Marvin Humphrey <marvin@rectangular.com>
To: general@incubator.apache.org
Subject: Re: [DISCUSSION] Accept OpenOffice.org for incubation
Message-ID: <20110610170824.GB655@rectangular.com>
References: <4DF24024.2040709@intertwingly.net>
 <BANLkTinQX3t7oQAXHU_W8brteeJ6MuT1vQ@mail.gmail.com>
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On Fri, Jun 10, 2011 at 05:45:03PM +0100, Simon Phipps wrote:
> For us outsiders, can you explain who is allowed to vote and in what way,
> please?

Official policy:

  http://incubator.apache.org/incubation/Incubation_Policy.html#Entry+to+Incubation

  Entry Into Incubation

    ...

    In order to enter the Incubator, a Candidate MUST

       * be nominated for incubation by a member of the Apache Software
         Foundation ("The Champion"); and
       * be approved by a Sponsor.

    ...

    Approval of Proposal by Sponsor

      The decision to approve the candidate proposal MUST be taken on a vote by
      the Sponsor, in accordance with that Entity's charter.

In this case, the Sponsor is the Apache Incubator.  The only binding votes are
those cast by members of the Incubator PMC.  Others may cast advisory votes;
they are usually tallied by the person calling the vote, but not counted
towards the official result.

Sam Ruby, the project's Champion, described the criteria for passing the vote
in his "Vote plans for OOo proposal" mail:

    http://s.apache.org/gB (link to mail-archives.apache.org)

    Binding votes are ones that are cast by Incubator PMC members.  Quorum
    is 3 binding +1 yes votes.  Once quorum is met, if more +1 votes are
    received than -1, the vote carries.  Otherwise, the vote fails.

That's standard operating procedure for votes of the Incubator PMC and other
PMCs across Apache.  The OOo podling, should it be approved, will likely take
similar votes on releases and such.

    http://www.apache.org/foundation/voting.html

I hope this makes things clear for the benefit of our many newcomers.  Please
feel free to ask for clarification, as it smoothes the path of incubation when
community members have a thorough understanding of Apache governance rules and
traditions.

Cheers,

Marvin Humphrey


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