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Date: Thu, 23 Apr 2009 09:09:40 +0200
Message-ID: <fa2d9f450904230009r713bb43cyc05822f63db85528@mail.gmail.com>
Subject: Re: Suggestion regarding improvement of iCLA submission process
From: Richard Hirsch <hirsch.dick@gmail.com>
To: general@incubator.apache.org
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I just posted the question to legal-discuss. Let's see what they say.

D.

On Thu, Apr 23, 2009 at 9:03 AM, Upayavira <uv@odoko.co.uk> wrote:

> I personally would just ask the secretary what he thinks - mail
> secretary@.
>
> He's responsible for managing this stuff, and it might be easy for him
> to automate sending mails. Dunno.
>
> Upayavira
>
> On Thu, 2009-04-23 at 08:56 +0200, Richard Hirsch wrote:
> > I like the idea of using JIRA to track the iCLA status. It is already
> > possible to submit attachments with Jira items, so that would deal with
> > submissions by email. For mailed and faxed submissions, I could imagine
> > volunteers scanning these items, adding them to Jira and then mailing the
> > submitter the link to Jira item.
> >
> > I'll move the discussion to legal-discuss and see what happens.
> >
> > D.
> >
> > On Thu, Apr 23, 2009 at 8:39 AM, Robert Burrell Donkin <
> > robertburrelldonkin@gmail.com> wrote:
> >
> > >  On Thu, Apr 23, 2009 at 7:16 AM, Richard Hirsch <
> hirsch.dick@gmail.com>
> > > wrote:
> > > > The current CLA submission process is described here:
> > > > http://www.apache.org/dev/committers.html#cla-registration
> > > >
> > > > I'd like to make a suggestion that emails be sent to people to
> submitting
> > > > iCLAs so that they have idea of the status of their submission. I'd
> > > suggest
> > > > sending emails when an iCLA has been received, when it has been
> > > > acknowledged and finally when it has been registered.
> > > >
> > > > This would improve the process and avoid emails in the podling
> mailing
> > > lists
> > > > asking about the status of individual iCLA submissions.
> > > >
> > > > I've just submitted an iCLA via email and I have no way to check its
> > > status
> > > > besides looking at the Committers' page (
> > > > http://people.apache.org/~jim/committers.html) on a daily basis.
> > > >
> > > > Thanks.
> > >
> > > don't be so quick to thanks us ;-) the price of submitting ideas is
> > > being willing to actively help to make it happen :-)
> > >
> > > IMO asking the secretary to send more mails would just add more strain
> > > to our key volunteer infrastructure. so, the some means of automation
> > > would be needed.
> > >
> > > IMHO this means using JIRA to record and track these documents and the
> > > associated workflow. the easiest way to do this would be by finding a
> > > way to allow contributors to submit an iCLA via JIRA. AIUI the
> > > requirement for submission by fax, email or mail is a legal one, so
> > > the first step you need to take is to subscribe to legal-discuss and
> > > ask what steps apache needs to take to allow submission of iCLAs via
> > > JIRA.
> > >
> > > - robert
> > >
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>
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