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From Richard Hirsch <>
Subject Re: Suggestion regarding improvement of iCLA submission process
Date Thu, 23 Apr 2009 06:56:04 GMT
I like the idea of using JIRA to track the iCLA status. It is already
possible to submit attachments with Jira items, so that would deal with
submissions by email. For mailed and faxed submissions, I could imagine
volunteers scanning these items, adding them to Jira and then mailing the
submitter the link to Jira item.

I'll move the discussion to legal-discuss and see what happens.


On Thu, Apr 23, 2009 at 8:39 AM, Robert Burrell Donkin <> wrote:

>  On Thu, Apr 23, 2009 at 7:16 AM, Richard Hirsch <>
> wrote:
> > The current CLA submission process is described here:
> >
> >
> > I'd like to make a suggestion that emails be sent to people to submitting
> > iCLAs so that they have idea of the status of their submission. I'd
> suggest
> > sending emails when an iCLA has been received, when it has been
> > acknowledged and finally when it has been registered.
> >
> > This would improve the process and avoid emails in the podling mailing
> lists
> > asking about the status of individual iCLA submissions.
> >
> > I've just submitted an iCLA via email and I have no way to check its
> status
> > besides looking at the Committers' page (
> > on a daily basis.
> >
> > Thanks.
> don't be so quick to thanks us ;-) the price of submitting ideas is
> being willing to actively help to make it happen :-)
> IMO asking the secretary to send more mails would just add more strain
> to our key volunteer infrastructure. so, the some means of automation
> would be needed.
> IMHO this means using JIRA to record and track these documents and the
> associated workflow. the easiest way to do this would be by finding a
> way to allow contributors to submit an iCLA via JIRA. AIUI the
> requirement for submission by fax, email or mail is a legal one, so
> the first step you need to take is to subscribe to legal-discuss and
> ask what steps apache needs to take to allow submission of iCLAs via
> - robert
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