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From "robert burrell donkin" <robertburrelldon...@gmail.com>
Subject Re: [discuss] graduation: what is the 'hand over'?
Date Tue, 08 May 2007 21:57:12 GMT
On 5/5/07, Leo Simons <mail@leosimons.com> wrote:
> On May 3, 2007, at 5:56 PM, Martijn Dashorst wrote:

<snip>

> > What is the post-graduation 'Hand Over'?
>
> No idea. Heh. I think we don't really have one.
>
> The board@ tries to notify us almost immediately after they vote on
> any resolution; usually via an e-mail to board@ as well as the
> relevant private@ PMC list if that applies. I guess the Chairman is
> always supposed to do that, but he's a busy man, so others help out.
> Sometimes they all forget, and the way to work around that is to nag
> your favorite board member into sending an email after you don't hear
> anything (say, 72 hours) after the board meeting (I recommend people
> pick Henri for nagging, since he's often most responsive for these
> kinds of questions) so they remember.
>
> After such a board resolution, apache will have a new PMC with an
> associated new chair/VP, who can then act on their own behalf (like
> requesting infra resources). We assume (given that they're all
> graduated and stuff), they'll know what to do next.
>
> In practice it's not that great of an assumption. So a pattern that
> has worked pretty well in the past is that the most active/
> experienced/gullible mentor becomes the PMC chair initially, and then
> optionally that person can help "groom" someone else from within the
> community to take over after a few months.
>
> > To me the process for a TLP is in a simplified form:
> - make sure status files and the like are up-to-date and completed
> > - create graduation proposal
> > - vote on the proposal by the ppmc
> > - vote on the proposal by the ipmc
> > - vote on the proposal by the board
> >
> > instant karma
>
> Heh. The new PMC has the power to ask for karma, at least, but
> response times from infrastructure may vary :-). Follow procedures
>
>    http://www.apache.org/dev/
>
> for interacting with infrastructure@.
>
> > - move podling resources to TLP resources
>
> There's a checklist at
>
>    http://incubator.apache.org/incubation/Incubation_Policy.html#Post-
> Graduation+Check+List
>
> That checklist is missing at least
>
>    * new chair subscribes to board@ mailing list
>    * new chair subscribes to infrastructure@ mailing list
>    * new chair gets self added to pmc chairs group in svnauth
>    * entire PMC reviews
>      (add salt since process docs are permanently out-of-date)
>      ** http://www.apache.org/dev/pmc.html
>      ** http://www.apache.org/dev/#pmc
>    * chair reviews
>      (add salt since process docs are permanently out-of-date)
>      ** http://wiki.apache.org/jakarta/RoleOfChair
>      ** http://www.apache.org/dev/pmc.html#chair
>      ** http://incubator.apache.org/guides/chair.html
>         (no idea why the tidbits on that page live over there, most
> of it should be at www.a.o/dev/)
>      ** http://www.apache.org/foundation/board/calendar.html
>         (to figure out how to write reports for the board@)
>    * for the first 3 months after graduation, chair submits a
>      report to the board every month. After that, slot into the
>      quarterly reporting schedule. Work with board@.
>    * stick around the incubator and help future projects have
>      an easier time than you did

<snip>

i've written this up into the graduation document. unless leo has any
objections, i'll commit it.

- robert

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