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Date: Wed, 8 Oct 2003 23:46:49 -0400
Message-Id: <200310090346.h993knS06424@Boron.MeepZor.Com>
From: Rodent of Unusual Size <Ken.Coar@Golux.Com>
To: Apache Incubator general discussion <general@Incubator.Apache.Org>
Subject: [STATUS] (incubator) Wed Oct  8 23:46:49 EDT 2003

APACHE INCUBATOR PROJECT STATUS:                          -*-indented-text-*-
Last modified at [$Date: 2003/09/17 13:22:24 $]

Web site:  http://Incubator.Apache.Org/
Wiki page: http://Nagoya.Apache.Org/wiki/apachewiki.cgi?ApacheIncubatorProjectPages

[note: the Web site is the 'official' documentation; the wiki pages
 are for collaborative development, including stuf destined for the
 Web site.]

Open Items needing immediate resolution:
========================================

1. Jim Jagieski has announced his intention to step down as chair
   of the incubator project.  A new chair needs to be selected.
   Current nominees are listed below and the PMC does the actual
   selection:

     Nicola Ken Barozzi
     Ken Coar
     Paul Hammant

2. We need to be very very clear about what it takes to be accepted
   into the incubator.  It should be a very low bar to leap, possibly
   not much more than 'no problematic code' and the existence of a
   healthy community (we don't want to become a dumping ground).

3. We need to be very very clear about what it takes for a podling
   to graduate from the incubator.  The basic requirements obviously
   include: has a home, either as part of another ASF project or as
   a new top-level project of its own; needs to be a credit to the
   ASF and function well in the ASF framework; ...

The Incubation Process
======================

Identify the project to be incubated:

  -- Make sure that the requested project name does not already exist
     and check www.nameprotect.com to be sure that the name is not
     already trademarked for an existing software product.

  -- If request from an existing Apache project to adopt an external
     package, then ask the Apache project for the cvs module and mail
     address names.

  -- If request from outside Apache to enter an existing Apache project,
     then post a message to that project for them to decide on acceptance.

  -- If request from anywhere to become a stand-alone PMC, then assess
     the fit with the ASF, and create the lists and modules under the
     incubator address/module names if accepted.

Interim responsibility:

  -- Who has been identified as the shepherd for the incubation?

  -- Are they tracking progress in the file

      incubator/projects/{project_name}/STATUS

Copyright:

  -- Have the papers that transfer rights to the ASF been received?
     It is only necessary to transfer rights for the package, the
     core code, and any new code produced by the project.

  -- Have the files been updated to reflect the new ASF copyright?

Verify distribution rights:

  -- For all code included with the distribution that is not under the
     Apache license, do we have the right to combine with Apache-licensed
     code and redistribute?

  -- Is all source code distributed by the project covered by one or more
     of the following approved licenses:  Apache, BSD, Artistic, MIT/X,
     MIT/W3C, MPL 1.1, or something with essentially the same terms?

Establish a list of active committers:

  -- Are all active committers in the STATUS file?

  -- Do they have accounts on cvs.apache.org?

  -- Have they submitted a contributors agreement?

Infrastructure:

  -- CVS modules created and committers added to avail file?

  -- Mailing lists set up and archived?

  -- Problem tracking system (Bugzilla)?

  -- Has the project migrated to our infrastructure?

Collaborative Development:

  -- Have all of the active long-term volunteers been identified
     and acknowledged as committers on the project?

  -- Are there three or more independent committers?

     [The legal definition of independent is long and boring, but basically
      it means that there is no binding relationship between the individuals,
      such as a shared employer, that is capable of overriding their free
      will as individuals, directly or indirectly.]

  -- Are project decisions being made in public by the committers?

  -- Are the decision-making guidelines published and agreed to by
     all of the committers?

Organizational acceptance of responsibility for the project:

  -- If graduating to an existing PMC, has the PMC voted to accept it?

  -- If graduating to a new PMC, has the board voted to accept it?

Incubator sign-off:

  -- Has the Incubator decided that the project has accomplished all
     of the above tasks? 


Incubator Project
=================

Background:

    o See the bottom of this file for the official resolution/
      charter-as-it-stands

    o IRC channel #apache-incubator on irc.freenode.net
      (traffic is SUPPOSED to be logged to
      <URL:http://Source-Zone.Org/apache-irc/> so that
      the content of interactive discussions is available
      to everyone, but the logger isn't working)

    o Mailing lists:
      - general@incubator.apache.org (send to
        general-subscribe@incubator.apache.org)

      - pmc@incubator.apache.org (only for private communication)
        No project decisions will be made on the PMC list.

    o This status file is mailed to general@incubator.apache.org
      every Wednesday

Project committers (as of 2003-03-29):

    o incubator-core:
      aaron,coar,fielding,fitz,gstein,hammant,jim,nicolaken,rubys,striker

    o incubator and incubator-site:
      {incubator-core},acoliver,bloritsch,dion,glongman,hlship,
      jefft,jvanzyl,leif,leosimons,medgar,mindbridge,nclayton,proyal,
      rana_b,rlewisshell,vinayc

    o incubator-altrmi:
      {incubator-core},acoliver,vinayc,leif,jefft,proyal,bloritsch

    o incubator-ftpserver:
      {incubator-core},rana_b,jvanzyl


Release:
    none yet; still ramping up

Resolved Issues:
    none yet; still ramping up

Pending issues:
    o Coming up with a set of bylaws for the project
    o the Website. Use Forrest?

Possible topics for educational documents
    o A document which describes the 'ideal' way a project has to
      go to be successfully integrated into the ASF: the flow of the
      normal incubation process should be pictured
    o Glossary of important ASF terms and phrases
      (this was considered as very helpful on the reorg@ list)
    o Compact, but also encyclopedic link-directory which points
      to important info on the other ASF sites (e.g. to the Jakarta
      Charter or to the HTTPd dev pages)
    o General License-/Licensing documentation (ASL1.1, ASL2.2,
      TCK, JSPA)

The complete text of the resolution that was passed which created this
project is:

       WHEREAS, the Board of Directors deems it to be in the best
       interests of the Foundation and consistent with the
       Foundation's purpose to establish a Project Management
       Committee charged with accepting new products into the
       Foundation, providing guidance and support to help each new
       product engender their own collaborative community, educating
       new developers in the philosophy and guidelines for
       collaborative development as defined by the members of the
       Foundation, and proposing to the board the promotion of such
       products to independent PMC status once their community has
       reached maturity.

       NOW, THEREFORE, BE IT RESOLVED, that a Project Management
       Committee (PMC), to be known as the "Apache Incubator PMC", be
       and hereby is established pursuant to the Bylaws of the
       Foundation; and be it further

       RESOLVED, that the Apache Incubator PMC be and hereby is
       responsible for the acceptance and oversight of new products
       submitted or proposed to become part of the Foundation; and be
       it further

       RESOLVED, that the Apache Incubator PMC is responsible for
       providing guidance and ensuring that subprojects under its
       purview develop products according to the Foundation's
       philosophy and guidelines for collaborative development; and be
       it further

       RESOLVED, that the Apache Incubator PMC is responsible for
       regularly evaluating products under its purview and making the
       determination in each case of whether the product should be
       abandoned, continue to receive guidance and support, or
       proposed to the board for promotion to full project status as
       part of an existing or new Foundation PMC; and be it further

       RESOLVED, that the office of "Vice President, Apache Incubator"
       be and hereby is created, the person holding such office to
       serve at the direction of the Board of Directors as the chair
       of the Apache Incubator PMC, and to have primary responsibility
       for management of the subprojects within the scope and
       responsibility of the Apache Incubator PMC; and be it further

       RESOLVED, that the persons listed immediately below be and
       hereby are appointed to serve as the initial members of the
       Apache Incubator PMC:

              Aaron Bannert
              Nicola Ken Barozzi
              Ken Coar
              Roy T. Fielding
              B. W. Fitzpatrick
              Jim Jagielski
              Greg Stein
              Sander Striker

       NOW, THEREFORE, BE IT FURTHER RESOLVED, that Jim Jagielski be
       and hereby is appointed to the office of Vice President, Apache
       Incubator, to serve in accordance with and subject to the
       direction of the Board of Directors and the Bylaws of the
       Foundation until death, resignation, retirement, removal or
       disqualification, or until a successor is appointed; and be it
       further

       RESOLVED, that the initial Apache Incubator PMC be and hereby
       is tasked with the creation of a set of bylaws intended to
       encourage open development and increased participation in the
       Apache Incubator Project.

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