Incubation Status Template

+ Project info + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + +

item	type	reference
Website	www	+ http://annotator.incubator.apache.org/ +
.	wiki	.
Mailing list	dev	`dev@annotator.incubator.apache.org`
.	commits	`commits@annotator.incubator.apache.org`
Bug tracking	.	+ [ provide expected link ] +
Source code	git	+ https://git.apache.org/incubator-annotator.git +
Champion	humbedooh	Daniel Gruno
Mentors	niq	Nick Kew
.	jim	Jim Jagielski
.	brianm	Brian McCallister
Committers	bigbluehat	Benjamin Young
.	tilgovi	Randall Leeds
.	.	...other committer accounts still in the works...

+ Incubation work items +

+ Project Setup +

This is the first phase on incubation, needed to start the project at Apache.

+ Item assignment is shown by the Apache id. + Completed tasks are shown by the completion date (YYYY-MM-dd). +

+ Identify the project to be incubated + + + + + + + + + + + + + + + + + + + + + +

date	item
....-..-..	Make sure that the requested project name does not already exist. Please follow + the guide to ensure a suitable project/product name.
....-..-..	If request from an existing Apache project to adopt an external + package, then ask the Apache project for the SVN module and mail + address names.
....-..-..	If request from outside Apache to enter an existing Apache project, + then post a message to that project for them to decide on acceptance.
....-..-..	If request from anywhere to become a stand-alone PMC, then assess the + fit with the ASF, and create the lists and modules under the + incubator address/module names if accepted.

+ Infrastructure + + + + + + + + + + + + + + + + + + + + + + + + + +

date	item
....-..-..	Ask infrastructure to create source repository modules + and grant the committers karma.
....-..-..	Ask infrastructure to set up and archive mailing lists.
....-..-..	Ask infrastructure to set up issue tracker (JIRA, Bugzilla).
....-..-..	Ask infrastructure to set up wiki (Confluence, Moin).
....-..-..	Migrate the project to our infrastructure.

+ Mentor-related responsibility/oversight + + + + + + + + + + + + + + + + + +

date	item
....-..-..	Subscribe all Mentors on the pmc and general lists.
....-..-..	Give all Mentors access to the incubator SVN repository. + (to be done by the Incubator PMC chair or an Incubator PMC + Member wih karma for the authorizations file)
....-..-..	Tell Mentors to track progress in the file + 'incubator/projects/{project.name}.html'

+ Copyright + + + + + + + + + + + + + +

date	item
....-..-..	Check and make sure that the papers that transfer rights to the ASF + been received. It is only necessary to transfer rights for the + package, the core code, and any new code produced by the project. +
....-..-..	Check and make sure that the files that have been donated have been + updated to reflect the new ASF copyright.

+ Verify distribution rights + + + + + + + + + + + + + +

date	item
....-..-..	Check and make sure that for all code included with the distribution + that is not under the Apache license, we have the right to combine + with Apache-licensed code and redistribute. +
....-..-..	Check and make sure that all source code distributed by the project + is covered by one or more of the following approved licenses: Apache, + BSD, Artistic, MIT/X, MIT/W3C, MPL 1.1, or something with essentially + the same terms.

+ Establish a list of active committers + + + + + + + + + + + + + + + + + +

date	item
....-..-..	Check that all active committers have submitted a contributors + agreement.
....-..-..	Add all active committers in the STATUS file.
....-..-..	Ask root for the creation of committers' accounts on + people.apache.org.

+ Project specific +

+ Add project specific tasks here. +

+ Incubation +

These action items have to be checked for during the whole incubation process.

+ These items are not to be signed as done during incubation, as they + may change during incubation. + They are to be looked into and described in the status reports and + completed in the request for incubation signoff. +

+ Collaborative Development +

Have all of the active long-term volunteers been identified and + acknowledged as committers on the project? +
Are there three or more independent committers? (The legal definition + of independent is long and boring, but basically it means that there + is no binding relationship between the individuals, such as a shared + employer, that is capable of overriding their free will as + individuals, directly or indirectly.)
Are project decisions being made in public by the committers?
Are the decision-making guidelines published and agreed to by all of + the committers?

+ Licensing awareness +

Are all licensing, trademark, credit issues being taken care of and + acknowleged by all committers?

+ Project Specific +

+ Add project specific tasks here. +

+ Exit +

+ Things to check for before voting the project out. +

+ Organizational acceptance of responsibility for the project +

If graduating to an existing PMC, has the PMC voted to accept it?
If graduating to a new PMC, has the board voted to accept it?

+ Incubator sign-off +

Has the Incubator decided that the project has accomplished all of + the above tasks?