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From mar...@apache.org
Subject svn commit: r1727874 - /incubator/public/trunk/content/guides/retirement.xml
Date Mon, 01 Feb 2016 00:05:55 GMT
Author: marvin
Date: Mon Feb  1 00:05:55 2016
New Revision: 1727874

URL: http://svn.apache.org/viewvc?rev=1727874&view=rev
Log:
Rework "steps to retirement".

Group like tasks together.  Use a combination of numbered and bullet
lists, plus improve formatting in other ways.  Adapt for "version
control" rather than "SVN", as well as other vocabulary changes.

Modified:
    incubator/public/trunk/content/guides/retirement.xml

Modified: incubator/public/trunk/content/guides/retirement.xml
URL: http://svn.apache.org/viewvc/incubator/public/trunk/content/guides/retirement.xml?rev=1727874&r1=1727873&r2=1727874&view=diff
==============================================================================
--- incubator/public/trunk/content/guides/retirement.xml [utf-8] (original)
+++ incubator/public/trunk/content/guides/retirement.xml [utf-8] Mon Feb  1 00:05:55 2016
@@ -66,45 +66,68 @@
 		</section>
 
 		<section id='steps-to-retirement'>
-				<title>Steps to retirement</title>
-				<p>
-					Do the following steps to retire a project.
-                                        Note also that there might be some other steps not
yet documented
-                                       (for example, see <a href="https://issues.apache.org/jira/browse/INCUBATOR-100">INCUBATOR-100</a>).
-				</p>
-				<ul>
-					<li>Has the copyright checkbox of the incubator status page been checked off?
If not, try to resolve it. If it cannot be resolved, source code must be removed from SVN.</li>
-					<li>Update the incubator status page with the message: &quot;2006-06-24 Project
requested to be withdrawn from incubation.&quot;</li>
-					<li>Update the project DOAP file</li>
-                    <li>Create a file RETIRED.txt at the top-level of the podling SVN
tree (above trunk/tags/branches).
-                      This should contain something like the following:<br/>
-                        This podling has been retired, please see:<br/>
-                        <br/>
-                        http://incubator.apache.org/projects/index.html#{podling-name}
-                    </li>
-					<li>Make the project SVN readonly (ASFInfra JIRA)
-						<ul>
-							<li>Remove entries from asf-authorizaton - this makes the directory rw to the
Incubator PMC.</li>
-							<li>Add entries to asf-mailer.conf and send mail to cvs at incubator.apache.org</li>
-						</ul>
-					</li>
-					<li>If JIRA: Move the JIRA project to a Retired category and Retired (read-only)
permissions (ASFInfra JIRA)</li>
-					<li>If Bugzilla: Close the project in Bugzilla so new issues cannot be created
(ASFInfra JIRA)</li>
-					<li>Make wiki readonly (ASFInfra JIRA)</li>
-					<li>Turn off automatic builds (ASFInfra JIRA)</li>
-					<li>Close the mailinglist (and remove them from the incubator status page)</li>
-					<li>Update the podling status in the file content/podlings.xml to "retired"</li>
-                    <li>Also add the "enddate" attribute to document when the project
retired.</li>
-                    <li>Also add the "resolution" element (see the content/podlings.dtd
-                        and follow examples of other recent graduates).</li>
-					<li>Indicate the podling is closed down in the next board report</li>
-                    <li>Remove the "reporting" element from the <code>podlings.xml</code>
file.</li>
-					<li>Announce completeness on general@incubator.apache.org</li>
-                    <li>NOTE: Please edit this guide to add missing steps and clarifications.</li>
-				</ul>
-				<p>
-					The user accounts of the projects committers do not need to be removed.
-				</p>					
+			<title>Steps to retirement</title>
+			<p>
+			Once the IPMC vote to retire the podling has closed, a Mentor
+			or other volunteer needs to perform the following steps.
+			</p>
+			<ol>
+				<li>
+					Update <code>content/podlings.xml</code>:
+					<ul>
+						<li>Update podling status to "retired".</li>
+						<li>Add an "enddate" attribute set to the date that the IPMC vote concluded.</li>
+						<li>Remove the "reporting" element.</li>
+						<li>Add the "resolution" element. (Follow the example of other recently retired
podlings.)</li>
+					</ul>
+				</li>
+				<li>
+					Update the podling's status page with a prominent message
+					indicating when the podling retired: &lt;p&gt;&lt;span
+					class="retired"&gt;The ${podling} podling retired on
+					XXXX-XX-XX&lt;/span&gt;&lt;/p&gt;.
+				</li>
+				<li>Delete the podling mailing lists from the podling's status page.</li>
+				<li>
+					Has the copyright checkbox of the podling's incubation
+					status page been checked off? If not, try to resolve it.
+					If it cannot be resolved, the podling's source code must
+					be removed from version control.
+				</li>
+				<li>If the podling has a DOAP file, update it.</li>
+				<li>
+					Create a file RETIRED.txt at the top-level of each podling
+					source repository.  This should contain something like the
+					following:<br/>
+					<pre>This podling has been retired, please see:<br/>http://incubator.apache.org/projects/index.html#{podling-name}</pre>
+				</li>
+				<li>
+					Open a "task" INFRA JIRA ticket entitled "Retire the
+					${podling} Incubator podling".  Open sub-tickets
+					using "Create Sub-Task" as applicable:
+					<ul>
+						<li>Close ${podling} mailing lists</li>
+						<li>(If copyright task completed) Make ${podling} version control read-only</li>
+						<li>(If copyright task <strong>not</strong> completed) Remove ${podling}
version control</li>
+						<li>(If JIRA) Move ${podling} JIRA to "retired" and set read-only</li>
+						<li>(If Bugzilla) Close ${podling} Bugzilla</li>
+						<li>Make ${podling} wiki read-only</li>
+						<li>Turn off ${podling} automatic builds</li>
+						<li>Update ${podling} Incubator SVN
+							<ul>
+								<li>Add entries to asf-mailer.conf and send mail to cvs at incubator.apache.org</li>
+								<li>Remove entries from asf-authorizaton - this makes the directory rw to the
Incubator PMC.</li>
+							</ul>
+						</li>
+					</ul>
+				</li>
+				<li>When all steps towards retirement are done, announce completeness on general@incubator.</li>
+				<li>Indicate that the podling is closed down in the next board report.</li>
+			</ol>
+			<p>
+				The user accounts of the projects committers do not need
+				to be removed.
+			</p>
 		</section>
 	</body>
 </document>



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