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Subject svn commit: r1618087 - in /incubator/public/trunk/content: guides/retirement.xml incubation/Process_Description.xml
Date Fri, 15 Aug 2014 00:53:08 GMT
Author: rvs
Date: Fri Aug 15 00:53:08 2014
New Revision: 1618087

First cut at adding Incubator retirement criteria to our documentation


Modified: incubator/public/trunk/content/guides/retirement.xml
--- incubator/public/trunk/content/guides/retirement.xml [utf-8] (original)
+++ incubator/public/trunk/content/guides/retirement.xml [utf-8] Fri Aug 15 00:53:08 2014
@@ -64,6 +64,7 @@
 				<li>If the PPMC unanimously recommends retirement, it gets retired. No need for
a VOTE, just notify the IPMC, leave for 72 hours minimum and retire it.</li>
 				<li>If the mentors say it should be retired but the PPMC does not unanimously agree
then the podling should seek to recruit new mentors. No need to VOTE, just get on with it.</li>
 				<li>If there insufficient mentors willing to continue working with the project
then the IPMC has a problem to address on a case by case basis. The shepherd role ensures
that these cases are spotted during the reporting process. If necessary a [DISCUSS] thread
can be started and a sensible plan is developed (which may include a VOTE to retire, at this
point there should be no -1's as a -1 needs to be backed by a willingness to act and thus
this should have been surfaced in case 2) above.</li>
+				<li>If the project has not had a release for more than a year this fact will get
flagged by the Incubator report and the PPMC will be expected to get notified (either by one
of the mentors or an IPMC member). The initial discussion with the community is expected to
uncover and start addressing the underlying issues preventing the project from producing releases.
At this point the project is expected to be put on a monthly reporting schedule and the next
month's report is expected to articulate the steps and expected time frame to get to the release.
In case of a clear lack of progress for straight three months the [VOTE] thread on potential
retirement is expected to be started in IPMC.</li> 
 				Note, this is exactly what happens with board oversight of TLPs, 

Modified: incubator/public/trunk/content/incubation/Process_Description.xml
--- incubator/public/trunk/content/incubation/Process_Description.xml [utf-8] (original)
+++ incubator/public/trunk/content/incubation/Process_Description.xml [utf-8] Fri Aug 15 00:53:08
@@ -34,7 +34,7 @@ limitations under the License.
                     <li><a href="#Establishment">Establishment</a></li>
                     <li><a href="#Acceptance">Acceptance</a></li>
                     <li><a href="#Review">Review</a></li>
-                    <li><a href="#Termination">Termination</a></li>
+                    <li><a href="#TerminationRetirement">Termination or Retirement</a></li>
                     <li><a href="#Continuation">Continuation</a></li>
                     <li><a href="#Graduation">Graduation</a></li>
@@ -206,9 +206,12 @@ that the issue in question would be esca
 their consideration.
-      <section id="Termination">
-        <title>Termination</title>
-        <p>If you receive a recommendation for termination then you have a
+      <section id="TerminationRetirement">
+        <title>Termination or Retirement</title>
+        <p>There are two ways for a project to cease incubation: Termination
+or Retirement. 
+If you receive a recommendation for termination then you have a
 problem. Chances are that there are either legal or structural
 problems with your project that in the opinion of the Incubator PMC
 are not resolvable within a reasonable time frame. A termination
@@ -217,6 +220,23 @@ have the right to appeal a termination d
 Directors and/or your Sponsor. You should be aware that several
 Members of the Board are also Members of the Incubator PMC and as
 such, an appeal is unlikely to be successful.
+Retirement is typically an internal decisions by PPMC. A retired project
+is a project which has been closed down by the PPMC or by the IPMC for 
+various reasons. It is not longer developed at the Apache Incubator and 
+does not have any other duties.
+Retirement can also be suggested by IPMC on the grounds of lack
+of releases for more than a year. However, since unlike termination, 
+retirement is a voluntary process, the suggestion will have to be 
+discussed and voted upon.
+It's important to view this process as being the retirement of the podling
+community, not the code. It should not be implied that the code is not for 
+use - just that it has no community. The source code of a retired project 
+is available in ASF repository, when the copyright requirements are fullfilled. 
+This is indicated through the incubator status page. For more details on
+Retirement please see our <strong><a href="../guides/retirement.html">Guide to
       <section id="Continuation">

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