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From mar...@apache.org
Subject svn commit: r1553911 - /incubator/public/trunk/content/guides/chair.xml
Date Sat, 28 Dec 2013 20:43:31 GMT
Author: marvin
Date: Sat Dec 28 20:43:30 2013
New Revision: 1553911

URL: http://svn.apache.org/r1553911
Log:
Bring Chair instructions for preparing report up to date.

Modified:
    incubator/public/trunk/content/guides/chair.xml

Modified: incubator/public/trunk/content/guides/chair.xml
URL: http://svn.apache.org/viewvc/incubator/public/trunk/content/guides/chair.xml?rev=1553911&r1=1553910&r2=1553911&view=diff
==============================================================================
--- incubator/public/trunk/content/guides/chair.xml [utf-8] (original)
+++ incubator/public/trunk/content/guides/chair.xml [utf-8] Sat Dec 28 20:43:30 2013
@@ -101,33 +101,36 @@ Thanks for helping us :-)
 </pre>
       </section>
       <section id="Making+the+Board+Report">
-        <title>Making the Board Report</title>
-        <p>The Chair must remember to send the board a status report of the
-Incubator Project.
-</p>
-        <p>The dates of the meetings and the months in which to send in a report
-can be found in the committers directory under <code>board/</code> .
-</p>
-        <p>It's <em>important</em>that the report is sent <em>at
least</em>two days before the scheduled meeting.
-
-        </p>
-        <p>The Chair should also ensure that the Incubating projects have prior
-notice of this so that they can send in their Incubation Report. It's
-advisable to ask them at least 3 weeks prior the meeting, so that the
-Incubator Project can review and discuss them.
-</p>
-        <p>Here is a board report boilerplate:
-</p>
-        <pre>Status report for the Apache Incubator Project 
-        
-    * Noteable happening's in the Incubator 
-    * What code releases have been made? [since the last report] 
-    * Any new projects in process of being accepted? 
-    * Any legal issues to bring to the board? 
-    * Any cross-project issues that need to be addressed? 
-    * Any problems with committers, members, etc? 
-    * Plans and expectations for the next period
-</pre>
+        <title>Board Report</title>
+          <p>
+The Incubator <a href="http://www.apache.org/foundation/board/reporting">reports</a>
monthly to the Apache <a
+href="http://www.apache.org/foundation/board">Board of Directors</a>.  The report
itself is the collaborative effort of
+many Incubator contributors, but the Chair is ultimately responsible for ensuring that it
is filed.  </p>
+
+          <p>
+The Board appreciates receiving the IPMC report:
+          </p>
+
+          <ul>
+            <li>on time</li>
+            <li>in a consistent format</li>
+            <li>with an accurate summary of the state of the reporting podlings</li>
+          </ul>
+
+          <p>
+The "runbook" for managing the preparation of the report is implemented as a script which
prints out documentation,
+instructions, literal commands, due dates, etc:
+          </p>
+
+          <ul>
+            <li><a href="https://svn.apache.org/repos/asf/incubator/public/trunk/report_runbook.py">report_runbook.py</a></li>
+          </ul>
+
+          <p>
+Many of the tasks documented in the runbook may be attended to by either the Chair or a designee
such as a "Report
+Manager", but it's the Chair who is accountable for overseeing the process.
+          </p>
+
       </section>
     </section>
   </body>



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