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From Apache Wiki <wikidi...@apache.org>
Subject [Incubator Wiki] Update of "RetiringPodlingsProposed" by AlanCabrera
Date Sat, 29 Dec 2012 18:30:51 GMT
Dear Wiki user,

You have subscribed to a wiki page or wiki category on "Incubator Wiki" for change notification.

The "RetiringPodlingsProposed" page has been changed by AlanCabrera:
http://wiki.apache.org/incubator/RetiringPodlingsProposed?action=diff&rev1=1&rev2=2

- == Garnering Consensus ==
+ == Guide to Retirement ==
  
- It's important to view this process as being the retirement of the podling community, not
the code. It should not be implied that the code is not for use - just that it has no community.
+ ==== Abstract ====
  
+ The intent of this document is to help mentors to understand the process of retirement.
+ 
+ == What is Retirement? ==
+ 
+ A retired project is a project which has been closed down by the PPMC or by the IPMC for
various reasons. It is not longer developed at the Apache Incubator and does not have any
other duties.
+ 
+ It's important to view this process as being the retirement of the podling community, not
the code. It should not be implied that the code is not for use - just that it has no community.
 The source code of a retired project is available in SVN, when the copyright requirements
are fullfilled. This is indicated through the incubator status page.
+ 
+ Before following the retirement steps, the remaining developers of the project should be
informed and vote should happen on the projects dev list. After the vote, the IPMC must vote
on the general list to retire the project.
+ 
- Firstly, the ASF is not governed by votes, it is governed by consensus. Secondly, in votes
people often pile on without doing the appropriate background work (a +/-1 is easier than
discussing the various options to reach consensus).
+ With that said, the ASF is not governed by votes, it is governed by consensus. It's important
to note that in votes people often pile on without doing the appropriate background work (a
+/-1 is easier than discussing the various options to reach consensus).
  
  Votes in the ASF are usually used to confirm consensus that has already been achieved through
discussion. So, in addition to supporting the suggestion to have a [DISCUSS] thread before
a [VOTE] thread the following the following are guidelines with respect to podling retirement:
  
@@ -16, +26 @@

  
  == Retirement Cleanup Steps ==
  
- This presumes that the Incubator has made the decision to retire a podling (with the Incubator
PMC, podling and sponsoring part of the ASF all agreeing). The following needs to be done
(largely in this order):
+ Do the following steps to retire a project. Note also that there might be some other steps
not yet documented (for example, see [[https://issues.apache.org/jira/browse/INCUBATOR-100|INCUBATOR-100]]).
  
-  1. Inform -dev/-user mailing lists of the decision
+  * Has the copyright checkbox of the incubator status page been checked off? If not, try
to resolve it. If it cannot be resolved, source code must be removed from SVN.
+  * Update the incubator status page with the message: "2006-06-24 Project requested to be
withdrawn from incubation."
+  * Update the project DOAP file
+  * Make the project SVN readonly (ASFInfra JIRA)
+  * Remove entries from asf-authorizaton - this makes the directory rw to the Incubator PMC.
+  * Add entries to asf-mailer.conf and send mail to cvs at incubator.apache.org
-  1. If JIRA: Move the JIRA project to a Retired category and Retired (read-only) permissions
(ASFInfra JIRA)
+  * If JIRA: Move the JIRA project to a Retired category and Retired (read-only) permissions
(ASFInfra JIRA)
-  1. If Bugzilla: Close the project in Bugzilla so new issues cannot be created (ASFInfra
JIRA)
+  * If Bugzilla: Close the project in Bugzilla so new issues cannot be created (ASFInfra
JIRA)
-  1. Make the wiki read-only (ASFInfra JIRA)
+  * Make wiki readonly (ASFInfra JIRA)
+  * Turn off automatic builds (ASFInfra JIRA)
+  * Close the mailinglist (and remove them from the incubator status page)
+  * Update the podling status in the file content/podlings.xml to "retired"
+  * Also add the "enddate" attribute to document when the project retired.
+  * Also add the "resolution" element (see the content/podlings.dtd and follow examples of
other recent graduates).
-  1. Update the website to indicate that the podling is retired
-  1. Move the podling to the Retired section of the Incubator site
-  1. Update the Incubator status page
-  1. Make the SVN read-only
-   a. Remove entries from asf-authorizaton - this makes the directory rw to the Incubator
PMC.
-   a. Add entries to asf-mailer.conf and send mail to cvs at incubator.apache.org.
-  1. Ask that the mailing lists be shutdown (ASFInfra JIRA)
-  1. Indicate the podling is closed down in the next board report and in incubator-info.txt
+  * Indicate the podling is closed down in the next board report
-  1. If the podling is listed on the Incubator's ReportingSchedule, remove it from that listing.
+  * Remove the "reporting" element from the podlings.xml file.
+  * Announce completeness on general@incubator.apache.org
+  * NOTE: Please edit this guide to add missing steps and clarifications.
  
+ The user accounts of the projects committers do not need to be removed.
+ 

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