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Subject svn commit: r388785 - /incubator/public/trunk/site-author/ip-clearance/ip-clearance-template.xml
Date Sat, 25 Mar 2006 17:11:08 GMT
Author: rdonkin
Date: Sat Mar 25 09:11:05 2006
New Revision: 388785

Added information about the recommended process.


Modified: incubator/public/trunk/site-author/ip-clearance/ip-clearance-template.xml
--- incubator/public/trunk/site-author/ip-clearance/ip-clearance-template.xml (original)
+++ incubator/public/trunk/site-author/ip-clearance/ip-clearance-template.xml Sat Mar 25 09:11:05
@@ -7,6 +7,8 @@
     <section id="Codebase+IP+Clearance+TEMPLATE">
       <title>Codebase IP Clearance TEMPLATE</title>
       <pre>-----8-&lt;---- cut here -------8-&lt;---- cut here -------8-&lt;----
cut here-------8-&lt;----</pre>
+      <section id='premable'>
+        <title>Preamble</title>
       <p>This document is the template for recording IP clearance on new
 codebases. Please store the completed document in this Incubator
 repository using a filename that reflects your project.</p>
@@ -27,6 +29,49 @@
       <p>All PMCs must handle incoming code in this way. Any code that was
 developed outside of the ASF SVN repository must be processed like
 this, even if the external developer is an ASF committer.</p>
+      </section>
+      <section id='process'>
+        <title>Process</title>
+          <ol>
+            <li>
+IP Clearance processing must be executed either by an Officer 
+or a Member of the ASF. <em>If you are not an Officer or a Member,
+please contact your project chair who will find an appropriate 
+volunteer.</em> Incubator karma is also required. Please request
+karma from the incubator pmc if you do not have it.
+            </li>
+            <li>
+(Optional) <em>Commit an outline <a href='#form-filling'>form</a>, 
+filling those parts which can be (at this stage)</em>.
+            </li>
+            <li>
+Receipt of the software grant form <strong>must</strong> be acknowledged 
+by an Officer of the ASF by recording in <em>grants.txt</em>. In most normal

+circumstances, the officer should be the ASF Secretary.
+            </li>
+            <li>
+<strong>Note:</strong> the grant form <strong>must</strong> be acknowledged
+before continuing. If the source is referenced by checksum in the grant, 
+commit the canonical tarball for the donated code into the incubator
+drop area together with a checksum and a detached signature. This will
+ensure that apache has a legal record of the grant.
+            </li>
+            <li>
+Complete and commit the <a href='#form-filling'>completed form</a>.
+            </li>
+            <li>
+Post a message to general@incubator prefixed [IP CLEARANCE] asking for
+clearance to be checked. Sign off is by lazy consensus so wait at least
+48 hours for a -1. 
+            </li>
+            <li>
+Post a [RESULT] to close the thread and let the project know that the 
+code has been cleared for import.
+            </li>
+          </ol>
+      </section>
+      <section id='form-filling'>
+        <title>Filling The Form</title>
       <p>What to do to set it up:</p>
         <li>copy this file and re-name it according to
@@ -48,6 +93,7 @@
       <p>When a work item is done, place the date in the supplied space.</p>
       <p><em>On the first edit of this file, please delete this notice.</em></p>
+      </section>
       <pre>-----8-&lt;---- cut here -------8-&lt;---- cut here -------8-&lt;----
cut here-------8-&lt;----</pre>
     <section id="XYZ+Codebase+Intellectual+Property+%28IP%29+Clearance+Status">
@@ -66,6 +112,9 @@
         <li>Into which existing project/module</li>
+      <ul>
+        <li>Officer or member managing donation:</li>
+      </ul>
         <em>Completed tasks are shown by the completion date (YYYY-MM-dd).</em>
@@ -84,6 +133,9 @@
+        <p>
+MD5 or SHA1 sum for donated software:  (<em>Note versioned software used to calculate
sum in parentheses</em>).
+        </p>
         <section id="Copyright">
@@ -104,9 +156,21 @@
                   have been updated to reflect the new ASF copyright.</td>
+          <p>
+Identify name recorded for software grant: <em>the name of the grant as record 
+in the grants.txt document so that the grant can be easily identified</em> 
+          </p>
         <section id="Verify+distribution+rights">
           <title>Verify distribution rights</title>
+            <p>
+Corporations and individuals holding existing distribution rights:
+            </p>
+            <ul>
+<em>For individuals, use the name as recorded on the committers page</em>
+            </ul>
@@ -148,8 +212,13 @@
       <section id="Organizational+acceptance+of+responsibility+for+the+project">
         <title>Organizational acceptance of responsibility for the project
+        <p>
+Related VOTEs: 
+        </p>
-          <li>Has the receiving PMC voted to accept it?</li>
+          <li><em>The VOTE thread accepting the donation may happen either 
+before or after IP clearance. Adoption by lazy concensus is acceptable but 
+not recommended.</em></li>

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