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From Leo Simons <lsim...@jicarilla.org>
Subject [proposal] bylaws
Date Wed, 11 Aug 2004 12:02:31 GMT
Hi gang!

When the board created the excalibur PMC, it tasked us with the creation 
of a set of bylaws for the excalibur project. To get us started 
initially, we incorporated some stuff by reference:


however, I feel that doesn't quite deserve a "mission accomplished" 
stamp. The easiest way to draft bylaws is to copy them from elsewhere, 
which I did. I've always felt the avalon P&P where a bit (way!) formal, 
and this is as good a time as any to get rid of some of that, so I 
copied the gump bylaws and modified them a little. I would like y'all to 
take a look at


and submit suggestions for changes/additions/corrections there. In 
particular, pay attention to the "Actions" table at the bottom, which is 
ever so slightly different from what you may be used to.

I'd like to have this finished and voted on sometime soon, at a miminum 
in time for the next board report (which is due september 20th or so).

For reference, the wiki text is also pasted below.


- Leo

= Apache Excalibur Project Bylaws Draft =

Just about completely copied from gump, which copied from ant, which 
copied from jakarta. See 
http://wiki.apache.org/gump/Drafts/ProjectBylaws for more links. A bit 
simpler and more relaxed than the avalon P&P.

== Comments ==


== Actual Draft ==

=== Apache Excalibur Project Bylaws ===

This document defines the bylaws under which the Apache Excalibur project
operates. It defines the roles and responsibilities of the project,
who may vote, how voting works, how conflicts are resolved, etc.

Excalibur is a project of the [http://www.apache.org/foundation/ Apache
Software Foundation].  The foundation holds the copyright on Apache
code including the code in the Excalibur codebase. The
[http://www.apache.org/foundation/faq.html foundation FAQ] explains
the operation and background of the foundation.

Excalibur is typical of Apache projects in that it operates under a set of
principles, known collectively as the "Apache Way". If you are new to
Apache development, please refer to the [ http://incubator.apache.org
Incubator project] for more information on how Apache projects

=== Roles and Responsibilities ===

Apache projects define a set of roles with associated rights and
responsibilities. These roles govern what tasks an individual may
perform within the project. The roles are defined in the following

  * Users
  * Developers
  * Committers
  * Project Management Committee (PMC)

==== Users ====

The most important participants in the project are people who use our
software. The majority of our developers start out as users and guide
their development efforts from the user's perspective.

Users contribute to the Apache projects by providing feedback to
developers in the form of bug reports and feature suggestions. As
well, users participate in the Apache community by helping other users
on mailing lists and user support forums.

==== Developers ====

All of the volunteers who are contributing time, code, documentation,
or resources to the Excalibur Project. A developer that makes sustained,
welcome contributions to the project may be invited to become a
Committer, though the exact timing of such invitations depends on many

==== Committers ====

The project's Committers are responsible for the project's technical
management. All committers have write access to the project's source
repositories. Committers may cast binding votes on any technical
discussion regarding the project.

Committer access is by invitation only and must be approved by lazy
consensus of the active PMC members. A Committer is considered
emeritus by their own declaration or by not contributing in any form
to the project for over six months. An emeritus committer may request
reinstatement of commit access from the PMC. Such reinstatement is
subject to lazy consensus of active PMC members.

Commit access can be revoked by a unanimous vote of all the active PMC
members (except the committer in question if they are also a PMC

All Apache committers are required to have a signed Contributor
License Agreement (CLA) on file with the Apache Software
Foundation. There is a [http://www.apache.org/dev/committers.html
Committer FAQ] which provides more details on the requirements for

A committer who makes a sustained contribution to the project may be
invited by or ask the PMC to become a member of the PMC. The form of
contribution is not limited to code. It can also include code review,
helping out users on the mailing lists, documentation, etc.

==== Project Management Committee ====

The Project Management Committee (PMC) for Apache Excalibur was created by a
resolution of the board of the Apache
Software Foundation on 26th May 26 2004. The PMC is
responsible to the board and the ASF for the management and oversight
of the Apache Excalibur codebase. The responsibilities of the PMC include

  * Deciding what is distributed as products of the Apache Excalibur 
project.  In particular all releases must be approved by the PMC.

  * Maintaining the project's shared resources, including the codebase 
repository, mailing lists, websites.

  * Speaking on behalf of the project.

  * Resolving license disputes regarding products of the project.

  * Nominating new PMC members and committers.

  * Maintaining these bylaws and other guidelines of the project.

Membership of the PMC is by invitation only and must be approved by a
lazy consensus of active PMC members. A PMC member is considered
"emeritus" by their own declaration or by not contributing
in any form to the project for over six months. An emeritus member may
request reinstatement to the PMC. Such reinstatement is subject to
lazy consensus of the active PMC members. Membership of the PMC can be
revoked by an unanimous vote of all the active PMC members other than
the member in question.

The chair of the PMC is appointed by the ASF board. The chair is an
office holder of the Apache Software Foundation (Vice President,
Apache Excalibur) and has primary responsibility to the board for the
management of the projects within the scope of the Excalibur PMC. The chair
reports to the board quarterly on developments within the Excalibur project.
The PMC may consider the position of PMC chair annually and if
supported by 2/3 Majority may recommend a new chair to the board.
Ultimately, however, it is the board's responsibility who it chooses
to appoint as the PMC chair.

=== Decision Making ===

Within the Excalibur project, different types of decisions require different
forms of approval. For example, the previous section describes several
decisions which require "lazy consensus" approval. This section
defines how voting is performed, the types of approvals, and which
types of decision require which type of approval.

==== Voting ====

Decisions regarding the project are made by votes on the primary
project mailing list (dev@excalibur.apache.org). Where necessary, PMC
voting may take place on the private Excalibur PMC mailing list - this is
generally true for votes on people, i.e. electing new committers or
PMC members or removing these rights.  Votes are clearly indicated by
subject line starting with [VOTE] or [PMC : VOTE]. Votes may contain
multiple items for approval and these should be clearly
separated. Voting is carried out by replying to the vote mail. Voting
may take four flavours

||'''+1'''||"Yes" "Agree," or "the action should be performed." In 
general, this vote also indicates a willingness on the behalf of the 
voter in "making it happen"||
||'''+0'''||This vote indicates a willingness for the action under 
consideration to go ahead. The voter, however will not be able to help.||
||'''-0'''||This vote indicates that the voter does not, in general, 
agree with the proposed action but is not concerned enough to prevent 
the action going ahead.||
||'''-1'''||This is a negative vote. On issues where consensus is 
required,this vote counts as a '''veto'''. All vetoes must contain an 
explanation of why the veto is appropriate. Vetoes with no explanation 
are void. It may also be appropriate for a -1 vote to include an 
alternative course of action.||

All participants in the Excalibur project are encouraged to show their
agreement with or against a particular action by voting. For technical
decisions, only the votes of active committers are binding. Non
binding votes are still useful for those with binding votes to
understand the perception of an action in the wider Excalibur community. For
PMC decisions, only the votes of PMC members are binding.

Voting can also be applied to changes made to the Excalibur codebase. These
typically take the form of a veto (-1) in reply to the commit message
sent when the commit is made.

==== Approvals ====

These are the types of approvals that can be sought. Different actions
require different types of approvals

||'''Consensus'''||For this to pass, all voters with binding votes must 
vote and there can be no binding vetoes (-1). Consensus votes are rarely 
required due to the impracticality of getting all eligible voters to 
cast a vote.||
||'''Lazy Consensus'''||Lazy consensus requires 3 binding +1 votes and 
no binding vetoes.||
||'''Lazy Majority'''||A lazy majority vote requires 3 binding +1 votes 
and more binding +1 votes that -1 votes.||
||'''Lazy Approval'''||An action with lazy approval is implicitly 
allowed unless a -1 vote is received, at which time, depending on the 
type of action, either lazy majority or lazy consensus approval must be 
||'''2/3 Majority'''||Some actions require a 2/3 majority of active 
committers or PMC members to pass. Such actions typically affect the 
foundation of the project (e.g. adopting a new codebase to replace an 
existing product). The higher threshold is designed to ensure such 
changes are strongly supported. To pass this vote requires at least 2/3 
of binding vote holders to vote +1||

==== Vetoes ====

A valid, binding veto cannot be overruled. If a veto is cast, it must
be accompanied by a valid reason explaining the reasons for the
veto. The validity of a veto, if challenged, can be confirmed by
anyone who has a binding vote. This does not necessarily signify
agreement with the veto - merely that the veto is valid.

If you disagree with a valid veto, you must lobby the person casting
the veto to withdraw their veto. If a veto is not withdrawn, the
action that has been vetoed must be reversed in a timely manner.

==== Actions ====

This section describes the various actions which are undertaken within
the project, the corresponding approval required for that action and
those who have binding votes over the action.

||'''Action'''||'''Description'''||'''Approval'''||'''Binding Votes'''||
||'''Code Change'''||A change made to a codebase of the project and 
committed by a committer. This includes source code, documentation, 
website content, etc.||Lazy approval and then lazy consensus.||Active 
||'''Release Plan'''||Defines the timetable and actions for a release. 
The plan also nominates a Release Manager.||Lazy majority||Active 
||'''Product Release'''||When a release of one of the project's products 
is ready, a vote is required to accept the release as an official 
release of the project.||Lazy Majority||Active PMC members||
||'''Adoption of New Codebase'''||When the codebase for an existing, 
released product is to be replaced with an alternative codebase. If such 
a vote fails to gain approval, the existing code base will continue. 
This also covers the creation of new sub-projects within the 
project.||2/3 majority||Active committers||
||'''New Committer'''||When a new committer is proposed for the 
project.||Lazy consensus||Active PMC members||
||'''New PMC Member'''||When a committer is proposed for the PMC.||Lazy 
consensus||Active PMC members||
||'''Committer Removal'''||When removal of commit privileges is sought. 
'''Note:''' Such actions will also be referred to the ASF board by the 
PMC chair.||Consensus||Active PMC members (excluding the committer in 
question if a member of the PMC).||
||'''PMC Member Removal'''||When removal of a PMC member is sought. 
'''Note:''' Such actions will also be referred to the ASF board by the 
PMC chair.||Consensus||Active PMC members (excluding the member in 

==== Voting Timeframes ====

Votes are open for a period of 1 week to allow all active voters time
to consider the vote. Votes relating to code changes are not subject
to a strict timetable but should be made as timely as possible.

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