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From "Pei Chen (JIRA)" <j...@apache.org>
Subject [jira] [Created] (CTAKES-181) Post Graduations Tasks
Date Fri, 22 Mar 2013 19:59:15 GMT
Pei Chen created CTAKES-181:

             Summary: Post Graduations Tasks
                 Key: CTAKES-181
                 URL: https://issues.apache.org/jira/browse/CTAKES-181
             Project: cTAKES
          Issue Type: Task
            Reporter: Pei Chen
            Assignee: Pei Chen

Per: ASF Graduation Guide: http://incubator.apache.org/guides/graduation.html#life-after-graduation

1. Update PMC Chair details (under https://svn.apache.org/repos/private , requires karma to
have been granted to PMC Chair or an ASF member): 
- foundation/officers/affiliations.txt 
  - DONE 
- foundation/officers/irs-disclosures.txt 
  - DONE 
- committers/board/committee-info.txt 
  - Section 1: Change chair 
  - Section 2: selected Jan/Apr/Jul/Oct as 3 monthly schedule (since will do Nov/Dec/Jan for
first 3 months post grad) 
  - Section 3: Update old chair, update new chair 

Updated PMC details on project website 
- updated framework/pom.xml 

2. PMC Chair to subscribe to: 
- board@apache.org (via board-subscribe@apache.org) 
- infrastructure@apache.org (via infrastructure-subscribe@apache.org) 

DONE, subscriptions approved by the moderators of both lists. 

3. Infra transfer tasks 

as per: http://incubator.apache.org/guides/graduation.html#transfer, (1) 
  - INFRA-6037 created as an umbrella 

3a. root tasks 

subtask INFRA-6038 
- create a DNS entry "ctakes.apache.org". 
- create: 
  - the LDAP unix group "ctakes"
  - the LDAP committee group "ctakes" 

3b. verify/add the cTAKES PMC/committers list as initial members of both: 

ssh -l chenpei people.apache.org 

modify_committee.pl ctakes --add=[new members] 
modify_unix_group.pl ctakes --add=[new members]

3c. Move source code

subtask INFRA-5484 

from: https://svn.apache.org/repos/asf/incubator/ctakes
to: https://svn.apache.org/repos/asf/ctakes

3d. Move mailing lists 

- Please create new mailing lists 
  - ctakes-user@incubator.apache.org -> user@ctakes.apache.org 
  - ctakes-dev@incubator.apache.org -> dev@ctakes.apache.org 
  - ctakes-private@incubator.apache.org -> private@ctakes.apache.org 
  - ctakes-commits@incubator.apache.org -> commits@ctakes.apache.org 
  - ctakes-notifications@incubator.apache.org -> notifications@ctakes.apache.org

- migrate existing subscribers 

Confirmed existing subscribers by sending an email to users-list@ctakes.apache.org and dev-list@ctakes.apache.org.

3e. Create CMS website 

per http://www.apache.org/dev/cmsref.html#svn 

3f. Move website 

The cTAKES website must be moved to http://incubator.apache.org/ctakes to http://ctakes.apache.org

Please set up for CMS. 

3g. Wiki and JIRA 
- these do not need any changes 

3h. Update builds.apache.org for new SVN directory 

4. Mailing list tidy up tasks 

- When podling lists have been transferred to their new home (by infrastructure), post an
announcement to user and development lists.  
- When using Maven: update pom.xml for the new mailing list address(es). 
- Update any documents on your website that show how to subscribe to the lists and/or find
- Send notice to Markmail.org and Nabble.com that the address has changed, and the location
of the project  
- Update website: replace links to old archives with links to new ones and add new links to
historic archives from incubation.  
- Check project-private mailing list membership. Mentors should be allowed to remain if they
wish to do so. The subscriber list should otherwise match that on the resolution. See this
and the EZMLM "Moderator's and Administrator's Manual".  
- Update mail addresses including:  
svn commit messages (see infrastructure/trunk/subversion/authorization/asf-mailer.conf ) 

- change svn commit hook to mail the new commits@ctakes.apache.org mailing list 
confluence commit messages (see adminstration documentation)  
issue tracking messages (see administration documentation)  
- The existing mailing lists should then be removed/cancelled (whatever is normally done...)

5. Update incubator's podling status page 

- http://incubator.apache.org/projects/ctakes.html 
(by updating https://svn.apache.org/repos/asf/incubator/public/trunk/content/projects/ctakes.xml,
and published as per http://incubator.apache.org/guides/website.html) 

6. Checked/updated Apache branding on site 

as per: 
* http://www.apache.org/foundation/marks/pmcs.html#attributions 
* http://www.apache.org/foundation/marks/pmcs.html#navigation 

specifically: make sure have (TM) in banner; make sure description of project on home page
and on download page; make sure have standard links to top-level Apache pages. 

7. Update infra build tools, DOAP files 

checkout https://svn.apache.org/repos/asf/infrastructure/site-tools/trunk/projects 
as per the README_NEWTLP: 
- create RDF in data_files/ 
- update files.xml with location of DOAP file 
- update xdocs/create.xml 


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