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From Craig Russell <>
Subject Re: on "meritocracy"
Date Fri, 29 Mar 2019 23:02:55 GMT
Hi Griselda,

I was thinking along similar lines: measuring where we are, setting goals, making policy,
putting together a team to make it happen. 

I love your enthusiasm and hope we can actually create something great from your ideas. Just
as we recognized the value in a fund-raising group, it's time we had a diversity-raising group.

I agree with Sam that one of the first things to do is to establish a communication channel
for interested parties to focus on the issue. I don't think we need anything more than a request
to infra to make that happen.

I do think that D&I is important enough, and separate enough, from Comdev that a new structure
is needed. I'd say that one of the first tasks for the group will be to recommend what that
structure looks like from an organization standpoint. Sam has outlined some options that need
to be explored.


> On Mar 29, 2019, at 9:28 AM,Griselda Cuevas <> wrote:
> Yes! This is exciting. I'd like to be part of the mailing list, and I agree
> that when there's a product encoded in the efforts. the cadence become
> stronger.
> Here's my proposed list of deliverables by work stream:
> *Diagnostic*
> 1) Revamp the 2016 contributor survey
> 2) Launch 2019 Survey (I can do this)
> 3) Analyze results and identify actionable next steps (based in pain
> points, strengths, opportunity areas, etc.)
> 4) Share results & recommendations w/ community
> *Working towards improvement*
> *I can own this work stream and I need more volunteers, I commit to give
> monthly reports. D&I in OSS is part of my day-to-day job, so that's a
> guarantee I'll deliver on it. I also love the topic so I can also dedicate
> personal time to this effort. *
> 1) Curate a list of experts in D&I
> 2) Evaluate possible vendors and select the best fit
> 3) Outline statement of work (define project req.)
> 4) Hire vendor (Due diligence by the ASF)
> 5) Kick-off consulting work, focused on findings from survey.
> *Embedding D&I at the ASF*
> *I want to be part of this. *
> 1) Define purpose, values and objectives for a D&I council
> 2) Define what structure makes more sense
> 3) Work on formalizing the council
> 4) Make the survey the measurement for council's impact YoY
> If you like it, I'm happy to create a Jira board to track efforts.
> On Fri, 29 Mar 2019 at 09:08, Sam Ruby <> wrote:
>> On Fri, Mar 29, 2019 at 11:37 AM Griselda Cuevas
>> <> wrote:
>>> Another thing we should consider is creating a D&I council, PMC, working
>>> group (or something alike) for the ASF, and I'd love to be part of it.
>>> Now, I have to share my feelings with discussions on this list.
>> Sometimes I
>>> struggle to understand when a conversation is ready for action. I feel
>> like
>>> I've seen so many great ideas, and I don't have visibility into when they
>>> start to happen or when I should start working on things. This time I'm
>>> offering to lead... so how could I do it?
>> TL;DR: identify a list of tangible deliverables, and I'll help you
>> make it happen.
>> Longer answer:
>> Organizationally, this could be one of the things that is done under
>> the comdev umbrella, it could be something that reports to the
>> president, or it could be something that reports to the board.
>> The third option requires a board resolution.  The middle option is
>> less clear, but in such cases we err on the side of clarity so a board
>> resolution would be prepared.  No board interaction is required for
>> the first option, though a notification in the next board report would
>> be in order.
>> Operationally, this would start pretty much the way everything starts
>> at the ASF: with the creation of a mailing list.  What this will be is
>> a quieter place where people who actually want to do the work get
>> together and make it happen.  I will caution you that often times,
>> those people don't show up, and this ultimately means that it becomes
>> a place to ideas go to die.  And I will say that similar efforts have
>> died this way in the past.
>> Part of what makes PMCs work is that they have a tangle product (code)
>> and deliverables (releases).  This helps keep things focused.
>> Outside of the Code of Conduct, focus is not a word I would use to
>> characterize most of the discussions to date on diversity.  We need to
>> fix that.
>> So... if we (and by that I'm specifically looking for volunteers) can
>> identify tangible work products and there is a commitment to provide
>> written monthly status reports detailing progress towards the
>> production of those work products, I am prepared to support the
>> creation of an officer and committee responsible.  I don't believe
>> that this committee needs board authority (at least not yet), and Ross
>> and I both clearly are interested in making this work.  This leads me
>> to recommend a path of the creation of a President's committee.
>> Circling back, board resolutions are generally evaluated monthly (out
>> of band is possible, but there is no reason here to force the issue).
>> The schedule is here:
>> While shooting for April is definitely possible, I would recommend
>> shooting for May.  And the setting up of a mailing list doesn't need
>> to wait for the board resolution - if there is sufficient progress, I
>> can ask the infrastructure team to make it happen.
>> - Sam Ruby
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Craig L Russell
Secretary, Apache Software Foundation <> <>

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