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From "Kevin A. McGrail" <>
Subject Re: Invitation to travel to Berlin
Date Thu, 11 May 2017 10:58:18 GMT
Sounds like a great idea and perhaps this could be our apachecon EU?  With some funding and
backing and minimal costs to attendees?  

Don't want to ruin your idea either but I do not know what a holocracy or Alexanderplatz.
 So I am just throwing ideas out and will look at your survey!

On May 10, 2017 4:15:24 PM EDT, Isabel Drost-Fromm <> wrote:
>CAREFUL: This mail was posted to lists with different visibility
>I would love to see any discussion following it happen in public. While
>I'm subscribed to a few of our events lists, I would assume many people
>at Apache aren't which is why IMHO dev@c.a.o might be a good place to 
>take this proposal apart.
>TL;DR: Back when I created Berlin Buzzwords I did so to have an excuse 
>to invite lovely people from all over the world to visit Berlin. It
>until last week for me to ask some people outside of the NoSQL/ search/
>big data circles what I would have to do to get them to travel to 
>Berlin. The answer I got? "Just ask" - So here I am.
>Longer version (I know I'll regret thinking about this a second after 
>hitting send):
>Looking in vain for an existing group of people to exchange ideas
>the topic of distributed team management across organisation
>last summer I started organising - "async 
>cat herding" meetup for exactly this topic. I've scheduled it at lunch 
>time, received lots of interest, but for one talk at a time usually 
>attracted only roughly 20 attendees.
>Ever since I started that thing my head has been tossing around the
>to see if one could arrange something bigger. Something that touches 
>community management, open development, inner source, project 
>neutrality, foundation growth, async communication - essentially some 
>sort of Apache Community Summit, or Apache Community Hackathon to 
>overload the meetup acronym's meaning.
>I started working for a new employer (, fintech founded in 
>1999, meetup friendly, organised holocratically***) as "Open Source
>Strategist"*. Shortly after starting there a colleague (Stefan, CC'ed) 
>told me that this company has space for 180ppl total at no cost (2 
>rooms, one of which can be split, so it's 3 rooms max). This
>got me thinking, the result of that thinking made Stefan "slightly" 
>nervous ;) However that same result also made a handful of ASF 
>affiliated people smile when I shared it with them, so I thought it 
>would make sense to take the idea one step further:
>With this mail I would like to see how much interest there would be in 
>attending an event that is solely about Apache project leadership
>If there's only <20 ppl, I'm happy to offer my family's living room, 
>been there, done that before - promise to keep the 3D printer switched 
>off this time around.
>If there's <70ppl, we can easily host this in the Europace Casino
>room, no big deal, there's plenty of experience in how to do that there
>including one video recording set should we be inclined to record any
>For the case that there's <200ppl interested, we will need some 
>organisation time up-front, but I have been told that we would be
>If more than 200ppl attend, I'd have to get creative.
>Up until 200ppl I'd keep the event free as in free beer to everyone who
>contributed to Apache and hand out tickets on a first come first serve 
>basis. Free as in free beer means no first class catering, no 
>reimbursement for speakers, no fancy conference hotel to spend all your
>conference days in. However is located close to Berlin 
>Alexanderplatz - you won't starve for a lack of food. Nor will you get 
>bored if you need some fresh air, happy to share local knowledge on
>to do, where to eat, what to see ;)
>Apart from number of attendees there are a couple open questions I'm 
>aware of:
>- In terms of topics I would love to focus on developer
>collaboration, Apache Way, Community leadership, distributed teams**.
>we want organised tracks, I'd need speakers. For a first iteration I 
>won't setup a double blind submission and review system and instead
>things as simple as possible which implies a good chance of unfairness.
>- For marketing I would love to bring this to the Berlin Buzzwords
>I can talk to German publishers, would rely on Apache channels for 
>everything else.
>- Should someone want professional videos and want to pay for that I
>see if I can get you in touch with the ppl who have done this in the 
>past at Buzzwords, if not, maybe Google Live Hangouts could be an
>(have done this for the past two achnee meetups, worked ok-ish, depends
>on bandwidth).
>- I have no idea wrt. to pricing - to avoid contractual obligations,
>implications and personal liability stuff I'd shoot for minimising 
>number of signed contracts/ money collected with the caveat that people
>would have to be honest in giving back tickets they don't need (which 
>currently doesn't work with organised events here in
>I've had crowdfunding suggested before - yes, this is an option, if we 
>find or create an intermediate entity to collect and wisely spend the 
>money that is not me - otherwise among other things my tax declaration 
>get's even more complicated than it already is, and no I won't be the 
>one creating an e.V. for that myself for the same reasons that I didn't
>do that back when Berlin Buzzwords was founded: I'm not a paperwork 
>loving person, sorry.
>If you are interested in all of this, I have prepared a short poll for
>Isabel (about to regret having hit send in a minute, not proof reading 
>as otherwise I won't send this out...)
>* If any of you have any good advise on where/ how to start and which 
>pitfalls to avoid, lets talk separately.
>** Mostly out of personal interest and because I'm frustrated that for 
>me it seems easier to find such content by anyone but the Apache 
>Software Foundation, but maybe that's my personal filter bubble.
>*** Press teaser adapted, shortened and translated from the official 
>German version: Hypoport AG is a FinTech service provider in the 
>financial industry. The business model is based on a portfolio of 
>institutional customers, private clients, financial services companies.
>Europace AG is a 100% subsidiary of Hypoport, developing and operating 
>an online financial market place called Europace, the largest German 
>platform for real estate financing, building loan products, and advise 
>credit products. Europace is connecting roughly 400 partners - banks, 
>insurances, financial sales institutions. Several thousand users are 
>handling roughly 35k transactions each month with a volumn of about 4 
>billion Euro via the Europace platform.
>.oO(I'm wondering if anyone really reads until down here...)

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