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Date: Wed, 18 Feb 2015 09:16:21 -0500
From: Rich Bowen <rbowen@rcbowen.com>
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Subject: [ApacheCon] Keeping notes
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As we go through this process again and make a lot of the same mistakes 
I made the last two times, I'm trying really hard to keep notes so that 
when I hand this over to someone else, they don't have to figure it out 
all over again. I'm sure that Melissa will help me with this, but if 
there's something that has worked well, please put it in this thread. 
Please do not make this a bitchfest, or even a feature request list for 
the CFP system. let's pretend, for the moment, that the CFP system won't 
change for next time, and that we need to keep doing what we're doing now.

So, ideally, we should start these things NOW for EU 2015.


* Identify track chairs, and their responsibilities, earlier
* Share the schedule draft with them as soon as there's even a 
wireframe, so that folks have an idea what we're working with
* Share the main CFP spreadsheet with them earlier, so that people can 
"claim" talks for their track.
* Keep a list of likely tracks BEFORE the event, rather than trying to 
sweep stuff into piles after the fact. Put this information into the 
CFP. Identify projects that go with each track. Spam these projects' dev 
lists mercilessly throughout the CFP period.

* Clearly explain the role of the ASF vs the role of the LF. We are 
responsible for content, and only content, LF is responsible for 
everything else, and we need to stay out of their way and let them run a 
show. This is hard for us, as we are tinkerers by nature, and so we need 
to keep repeating this.

What have I forgotten?

-- 
Rich Bowen - rbowen@rcbowen.com - @rbowen
http://apachecon.com/ - @apachecon