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From Ross Gardler <>
Subject Re: Event in a Box budget
Date Fri, 16 May 2014 04:52:59 GMT
OK, so we have no objections and offers of help from the community in
Europe (thank you).

However, I am not going to include the budget in the first instance. The
reason is that other areas need a significant budget increase this year and
I need to keep the budget levels low elsewhere.

Instead what I am going to do is take it upon myself (with the help of
anyone interested) to recruit a new Silver or higher sponsor indicating
that their sponsorship $ will make the event in a box happen in both EU and
US. This wouldn't be directed funding but would be the difference that the
new sponsor will be able to make by signing up. That is, we can demonstrate
demand, provide a budget and provide measurable results that would not be
present unless they sign up.


Ross Gardler (@rgardler)
Senior Technology Evangelist
Microsoft Open Technologies, Inc.
A subsidiary of Microsoft Corporation

On 2 May 2014 07:51, <> wrote:

>  Many people here will recall that  we previously discussed ComDev owning
> the "event in a box". ASs a reminder this is a kit of "things" that are
> useful for projects that plan to put on an event of some kind. The details
> of which have been discussed on this list.
> Melissa has completed a full inventory and costing for these materials,
> including insurance and shipping to various locations.  Melissa will also
> manage the box in terms of replenishing consumable items and coordinating
> its shipping around the country.
> I would like to request that ComDev own the budget for this item and help
> to ensure that it is effectively used across the foundations projects (I.e.
> help to ensure PMCs now of its existence). There is already an process for
> managing its use (in the old ConCom wiki) and the logistics have been
> worked out by Melissa.
> Initially we planned to have a box in the US and a Box in the EU. However,
> the logistics of managing a box in the EU are more complicated. My proposal
> is only to budget for a US box at this time and, if necessary, seek
> additional funds for an EU box should a volunteer to manage it and demand
> emerge.
> As a member of this PMC I am happy to take on responsibility for this, of
> course I would welcome help from others as well as expect the PMC to
> backfill as best as possible should I be unable to continue in this role.
> I include the content list and estimated costs below.
> Event In A Box $3110
>   * Shipping $800
>   * Consumables replenishment $330
>   * Hard case $330
>   * Equipment $1650
> Based on 8 events in the year at an average shipping cost of $100 per
> event and replenishment of consumables as required.
> Event in a Box content list:
> *Physical Content List:*
>    - Standard giveaways
>    - Apache BarCamp banner (for BarCamps only)
>    - Apache table skirt
>    - Pens
>    - Thick felt pens of varying colors
>    - Blue Tack
>    - Masking tape
>    - Easel Pads (for schedule grid) (for BarCamps only)
>    - Blank A4 paper (for schedule grid) (for BarCamps only)
>    - Post-Its of various sizes
>    - Name badges
>    - Registration sheets - In box or have coordinator bring to the
>    event???
>    - Rubbish bags
>    - Power strips many and what kind (6packs)???? Depending on
>    location, buy locally
>    - Extension many and what length???? Depending on location,
>    buy locally
>    - Highlighters
>    - Pack of various display port adapters
>    - Travel converters
> Sent from Surface

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